Project Management n8n Workflows
n8n Project Management workflow templates and automation recipes — 208 free workflow templates ready to import.
Schedule Supplier Follow-ups from Airtable POs to Google Calendar with AI, Slack & Gmail
📊 Description Ensure suppliers never miss a follow-up by automating overdue purchase order tracking and scheduling. 📦⏰ This workflow checks Airtable every weekday morning for open POs older than seven days without scheduled follow-ups, generates Google Calendar events, updates Airtable with the follow-up link, and sends notifications to your team via Slack and Gmail. It centralizes supplier management and eliminates manual reminders, helping operations teams stay on top of aging purchase orders
by Rahul Joshi
Daily Team Progress Checks & Reports with Slack, ChatGPT and Google Sheets
Overview This workflow is a daily progress check flow that runs automatically at 17:00. It integrates Google Sheets, Slack, and ChatGPT to automate progress inquiries to team members and generate daily reports. Overall Workflow Steps Triggered every day at 17:00. Reads the specified WBS management sheet. Automatically sends a Slack DM to each member based on their Slack ID. After 30 minutes, retrieves and aggregates progress information for the day. Sending Report to Slack Channel (e.g., "#dai
by Satoshi
Intelligent Project Delivery and Task Management System
How It Works Automates daily project monitoring by fetching project data, analyzing tasks and team capacity with anthropic models, and generating resource optimization recommendations. Target audience: project managers, engineering leads, and resource planners managing complex team assignments. Problem solved: manual capacity planning misses bottlenecks; AI analysis identifies effort mismatches and delays proactively. Workflow runs daily checks, merges project and team profiles, analyzes tasks v
by Cheng Siong Chin
Automate Post-Meeting Tasks with Fireflies, GPT-4o & ClickUp
AI Meeting Assistant: Sync Fireflies Transcripts to ClickUp & Gmail Act as your personal executive assistant with this high-level automation designed to handle the most tedious post-meeting tasks. This workflow ensures that no action item is forgotten and that participants receive professional follow-ups without you having to lift a finger. Who is this for? Busy executives and managers who have back-to-back meetings. Project managers who need to sync action items directly into ClickUp. Sales t
by Vasu Gupta
Triage product UAT feedback with OpenAI, Notion, Slack and Gmail
Description Automatically triage Product UAT feedback with AI, deduplicate it against your existing Notion backlog, create/update the right Notion item, and close the loop with the tester (Slack or email). This workflow standardizes incoming UAT feedback, runs AI classification (type, severity, summary, suggested title, confidence), searches Notion to prevent duplicates, and upserts the roadmap entry for product review. It then confirms receipt to the tester and returns a structured webhook res
by Yassin Zehar
GitHub to Jira Bug Sync with GPT-4o Analysis & Team Alerts
Automate Bug Reports: GitHub Issues → AI Analysis → Jira Tickets with Slack & Discord Alerts Automatically convert GitHub issues into analyzed Jira tickets with AI-powered severity detection, developer assignment, and instant team alerts. Overview This workflow captures GitHub issues in real-time, analyzes them with GPT-4o for severity and categorization, creates enriched Jira tickets, assigns the right developers, and notifies your team across Slack and Discord—all automatically. Features
by Shelly-Ann Davy
Coordinate move-out cleaning and repair tasks with Google Sheets, Slack, email and Claude
Who this is for Property management companies managing frequent tenant move-outs across multiple units. What this workflow does Automatically schedules and coordinates move-out cleaning and repair tasks, sends vendor instructions, notifies internal teams, tracks completions, and logs everything for reporting. How it works Cron triggers workflow before lease end. AI generates personalized move-out instructions and checklists. Vendors and property management teams are notified. Completion upd
by Hyrum Hurst
Handle Calendly bookings, cancellations and reschedules with Gmail, Google Calendar, Sheets and Slack
Complete Calendly automation that handles confirmations, cancellations and reschedules in a single workflow. WHAT IT DOES: Logs all meetings to Google Sheets automatically Creates events in organizer's Google Calendar Sends professional HTML emails to guests Notifies your team on Slack (#meetings) Handles errors with Slack alerts (#errors) INCLUDED FLOWS: New booking: Sheets + Calendar + Slack + Confirmation email Cancellation: Sheets (updates status) + Slack + Cancellation email Reschedule:
by Manu
Track employee performance KPIs from ClickUp with GPT-4.1 and Google Sheets
How it works This workflow runs on a schedule to collect task data from ClickUp and evaluate employee performance using AI. Tasks are analyzed to generate structured summaries, productivity metrics, and KPI scores. JavaScript logic refines and standardizes the results. The final performance data is stored in Google Sheets as a live KPI dashboard. Step-by-step Step 1: Collect ClickUp task data** Schedule Trigger – Starts the workflow automatically at defined intervals. Get many folde
by Avkash Kakdiya
Track inventory levels with automated alerts
Receive inventory movements via webhook, validate data, update stock levels, and trigger automatic alerts when products need reordering. WHAT IT DOES: Accepts inventory movements (sales, purchases, adjustments, transfers) via webhook Validates required fields including product ID, quantity, and movement type Records each movement via REST API Retrieves current stock levels after each movement Compares stock against configurable reorder points Routes alerts by severity through Slack and email L
by Manu
Optimize classroom schedules and resolve conflicts with GPT-4o and Google Calendar
How It Works This workflow automates competitive intelligence gathering and market analysis for businesses needing real-time insights on competitors, industry trends, and market positioning. Designed for marketing teams, strategy analysts, and business development professionals, it solves the time-intensive challenge of manually monitoring competitor activities across multiple channels. The system schedules regular data collection, fetches competitor information from various sources, employs mul
by Cheng Siong Chin
Sync Fizzy cards with Basecamp todos in real time
Description Automatically sync Fizzy cards to Basecamp todos in real-time. When cards are created, assigned, completed, or reopened in Fizzy, the changes sync instantly to your Basecamp project. Card tags determine which todolist items go to, and team members are matched by email. What you'll need n8n instance (self-hosted or cloud) Basecamp account with project access Fizzy account with board management permissions Matching project/board names in both platforms How it works Receive webhook
by David Webb Espiritu
Send a weekly Keephub task progress report to Slack
This workflow fetches all Keephub task templates active in the previous week for a given org unit, retrieves detailed progress for each one, and posts a formatted summary to Slack every Monday at 9:00am. Each task is shown with its completion percentage and counts, grouped by status: 🔴 Overdue — tasks past their due date with no completions 🟡 Open — tasks in progress ✅ Done — fully completed tasks A totals summary line is included at the top of every report. Prerequisites Keephub account
by Niksa Perovic
Create sprint goals from Google Sheets with Pega Agile Studio and Google Gemini
Create sprint goals using Pega Agile Studio with AI Based on the Google Sheet data, the AI will retrieve the userstories ID's, retrieves the userstory data and the corresponding attachments and creates sprint goals according to the defined system prompt. Who's it for Product owners/Scrum masters that use Pega Agile Studio How it works It retrieves the data from each userstory using the Agile Studio api, and the Google API to gather the attachments in the corresponding documents/sheets/slides
by Richard Nijsten
Automate client onboarding with Google Forms, GPT‑4o, ClickUp and Gmail
Client Onboarding Automation: Google Forms → GPT-4o → ClickUp & Gmail Who is this for? Consultants, agencies, freelancers, and SaaS teams handling client onboarding who want automated workspaces + AI task lists without manual setup. What problem is this workflow solving? Onboarding chaos wastes hours: Manual folder/task creation per client Inconsistent project scopes and timelines Forgotten welcome emails and links No standardized AI-scoped task lists This workflow auto-creates everythin
by Milo Bravo
Predict construction delays with Claude, OpenWeather and Slack alerts
This workflow monitors active construction projects in real time, ingests weather forecasts, supplier delivery statuses, and crew/resource availability, then uses Claude AI to predict delay risk, estimate schedule impact, and generate mitigation playbooks for project managers. How it works Trigger — Webhook (on-demand) or daily schedule kick-off Load Active Projects — Pulls project list from your PM system (Procore / Airtable / Sheets) Fetch Weather Forecast — 7-day forecast for each project s
by Oneclick AI Squad
Track athlete sessions and weekly performance with OpenAI, Google Sheets, Slack, and email
How It Works This workflow automates athlete performance monitoring through two parallel pipelines: real-time session analysis triggered by training form submissions, and scheduled weekly performance summaries. Designed for sports coaches, athletic trainers, and performance analysts, it eliminates manual data aggregation and ensures threshold breaches and weekly trends are communicated instantly. A training session form submission stores the record to Google Sheets, fetches historical data, and
by Cheng Siong Chin
Summarize Trello board activity with Gemini and send updates to Slack
Summarize Trello board activity with Gemini AI and post updates to Slack Who is this for Project managers and development teams using Trello for task management who want automated daily standup summaries without manual effort. Perfect for remote teams that need consistent project visibility and communication. What it does This workflow automatically generates intelligent daily standup reports from your Trello board activity. Every business day at 5 PM, it collects cards created and updated d
by Oka Hironobu
Migrate ClickUp list or task tree to Nextcloud Deck as a one-off import
Move your ClickUp List or Task Tree to Nextcloud Deck Move a ClickUp list, view, or a single root task tree into Nextcloud Deck as a one-off board migration. This workflow is for people who want to preserve structure, status, comments, subtasks, labels, due dates, and completion state when moving work from ClickUp into Nextcloud Deck, without doing the world’s saddest copy-paste marathon. How it works Validates that the target Nextcloud Deck board is reachable before starting the import. You
by BizLog.fi
Rerank PM priorities every 2 hours using OpenAI, Notion, and Slack
Description AI-powered priority re-evaluation every 2 hours. Analyzes new signals, meeting decisions, emails, and blockers, then runs 3 AI passes (Impact, Urgency, Final Ranking) to suggest re-ranking. Only updates when the ranking actually changes. Context Runs every 2 hours during work days (8:00–18:00). Pulls 5 data sources in parallel: open priorities, recent high-impact signals, today’s meeting decisions, urgent emails, and overdue/blocked actions. A Priority Context Matrix links each prio
by Yassin Zehar
Monitor Kimai project deadlines and budgets with daily email alerts
Automatically monitor billable Kimai projects every weekday morning and receive a formatted HTML email when a project deadline is approaching or its hour budget is running low. If nothing requires attention, no email is sent keeping your inbox clean and focused. Who it's for Teams and freelancers using Kimai to track billable hours who want to stay on top of project deadlines and budget consumption without checking manually every day. Particularly useful for agencies managing multiple concurr
by Gaetano Abbaticchio
Notify Redmine project members in Slack about teammates’ approved Odoo leave
📌Who is this for? This workflow is designed for engineering teams, project managers, and IT operations who need consistent visibility into team availability across multiple projects. It’s perfect for organizations that use Odoo for leave management and Redmine for project collaboration, and want to ensure that everyone involved gets timely, automated Slack notifications whenever a team member will be absent the next day. 📌The problem When team members go dark, everything grinds to a halt. You'r
by BHSoft
Convert Slack Messages to Notion Todos Using 📝 Emoji Reactions
This n8n workflow turns Slack messages into actionable Notion todos — using nothing more than a simple emoji reaction. By reacting to any Slack message with the 📝 emoji, the workflow will automatically capture the message, extract its content, and create a new Notion to_do item with a link back to the original message. A daily scheduled Slack message then reminds you of any tasks left unchecked in Notion. Perfect for async teams who live in Slack but organize work in Notion, this template help
by Guilherme Campos
Sync Productboard Features to Linear Issues with Telegram Notifications
How it works This workflow automatically syncs new Productboard features into Linear as issues and notifies the team via Telegram. It starts on a schedule, fetches Productboard features through API requests, and transforms the raw data into clean, structured fields. Newly created features are filtered, then inserted into Linear, and a success message is sent to Telegram for confirmation. Step-by-step 1. Trigger and fetch data Schedule Trigger** – Starts the workflow at predefined intervals.
by Avkash Kakdiya