Handle Calendly bookings, cancellations and reschedules with Gmail, Google Calendar, Sheets and Slack — n8n Workflow

High complexity🔗 Webhook21 nodes🏷️ Project Managementby Manu

Overview

Complete Calendly automation that handles confirmations, cancellations and reschedules in a single workflow. WHAT IT DOES:

Logs all meetings to Google Sheets automatically Creates events in organizer's Google Calendar Sends professional HTML emails to guests Notifies your team on Slack (#meetings) Handles errors with Slack alerts (#errors)

INCLUDED FLOWS:

New booking: Sheets + Calendar + Slack + Confirmation email Cancellation: Sheets (updates status) + Slack + Cancellation email Reschedule:

Nodes used

Google SheetsSlackGoogle CalendarGmailCode

Workflow Preview

Webhook & routing
Receives Calendly events and routes by type.
New booking
Logs, syncs calendar, notifies Slack, sends confirmatio
Cancellation
Logs cancellation, alerts team, notifies attendee.
Reschedule
Logs changes, alerts team, sends updated details.
Automate Calendly bookings with Gmail, Google
Syncs Calendly events to your calendar, logs to Sheets,
How it works
1.
Error handling
Catches errors and alerts #errors channel.
⚡
C
Calendly Webhook
Parse Calendly Event
E
Event Router
Log to Google Sheets
Create Calendar Event
Slack - New Booking
Prepare Confirmation Email
Send Confirmation Email
Log Cancellation
Slack - Cancellation
Prepare Cancellation Email
Send Cancellation Email
Log Reschedule
Slack - Rescheduled
Prepare Reschedule Email
Send Reschedule Email
D
Done - Confirmation
D
Done - Cancellation
D
Done - Reschedule
Format Error1
Slack - Error Alert1
21 nodes19 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a webhook trigger.

  2. 2

    Process

    Data flows through 21 nodes, connecting code, gmail, googlecalendar.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (21)

GO

Google Sheets

googleSheets

#1
SL

Slack

slack

#2
GO

Google Calendar

googleCalendar

#3
GM

Gmail

gmail

#4
CO

Code

code

#5

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded handle-calendly-bookings-cancellations-and-reschedules-with-gmail-google-calendar-sheets-and-slack file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Handle Calendly bookings, cancellations and reschedules with Gmail, Google Calendar, Sheets and Slack", "nodes": [...], ...}

Integrations

codegmailgooglecalendargooglesheetsslackswitchwebhook

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes21
Complexityhigh
Triggerwebhook
CategoryProject Management

Created by

Manu

Manu

@manu

Tags

codegmailgooglecalendargooglesheetsslackswitchwebhook
⚡

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