Automate Post-Meeting Tasks with Fireflies, GPT-4o & ClickUp — n8n Workflow

High complexity⏰ Scheduled18 nodes🏷️ Project Managementby Vasu Gupta

Overview

AI Meeting Assistant: Sync Fireflies Transcripts to ClickUp & Gmail

Act as your personal executive assistant with this high-level automation designed to handle the most tedious post-meeting tasks. This workflow ensures that no action item is forgotten and that participants receive professional follow-ups without you having to lift a finger.

Who is this for? Busy executives and managers who have back-to-back meetings. Project managers who need to sync action items directly into ClickUp. Sales t

Nodes used

HTTP RequestTelegramGmailCodeAI AgentOpenAI Chat ModelStructured Output ParserThink Tool

Workflow Preview

Meeting Intelligence Automation
This workflow automates your post-meeting routine by an
How it works
1. Fetch: Retrieves mee
1. Fetch & Filter Meetings
Get transcripts from Fireflies and filter for today's d
2. Analysis & Task Management
AI extracts action items and syncs them to ClickUp.
3. Human Approval
Telegram bot asks for confirmation before sending email
4. Email Automation
Drafts and sends follow-ups via Gmail if approved.
toolmodelmodeltoolparser
⚡
E
Every Morning
Fetch Recent Meetings
Filter Today's Meetings
L
Loop Over Items
Get Full Transcript
Format Transcript Data
Analyze & Create Tasks
OpenAI Chat Model
C
Create ClickUp Task
Ask Approval (Telegram)
A
Approved?
Draft Email
OpenAI Chat Model1
Send Gmail
Notify Cancellation
Notify Success
Think
Structured Output Parser
18 nodes19 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a scheduled trigger, running on a defined schedule.

  2. 2

    Process

    Data flows through 18 nodes, connecting agent, clickuptool, code.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (18)

HT

HTTP Request

httpRequest

#1
TE

Telegram

telegram

#2
GM

Gmail

gmail

#3
CO

Code

code

#4
AI

AI Agent

n8n-nodes-langchain.agent

#5
OP

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

#6
ST

Structured Output Parser

n8n-nodes-langchain.outputParserStructured

#7
TH

Think Tool

n8n-nodes-langchain.toolThink

#8

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded automate-post-meeting-tasks-with-fireflies-gpt-4o-clickup file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Automate Post-Meeting Tasks with Fireflies, GPT-4o & ClickUp", "nodes": [...], ...}

Integrations

agentclickuptoolcodegmailhttprequestiflmchatopenaioutputparserstructuredscheduletriggersplitinbatchestelegramtoolthink

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes18
Complexityhigh
Triggerscheduled
CategoryProject Management

Created by

Vasu Gupta

Vasu Gupta

@chetangupta11

Tags

agentclickuptoolcodegmailhttprequestiflmchatopenaioutputparserstructuredscheduletriggersplitinbatches
⚡

New to n8n?

n8n is a free, open-source workflow automation tool. Self-host it or use the cloud version.

Get n8n Free →