Project Management n8n Workflows
n8n Project Management workflow templates and automation recipes — 208 free workflow templates ready to import.
Monitor construction execution from Google Drive photos with GPT‑4.1‑mini, Gmail and Google Sheets
AI-Driven construction execution monitoring What This Workflow Does Monitor construction execution with AI by analyzing site photos from Google Drive and automatically generating structured Work Performance Data. This workflow enables you to: Monitor construction progress with Google Drive and OpenAI Generate engineering analysis reports with AI Distribute structured technical reports via Gmail Log Work Performance Data into Google Sheets Archive processed evidence in Google Drive for audit
by Alysson Neves
Monitor and Report OKR Variance from Monday.com and Jira via Slack and Email
Description Synchronize OKRs (Objectives and Key Results) between Monday.com and Jira to automatically calculate progress variance, update dashboards, and share variance reports via Slack and Outlook. This workflow ensures teams have accurate, real-time visibility into performance metrics and project alignment — without manual reconciliation. 🎯📈💬 What This Template Does Step 1: Triggers daily at a scheduled time to fetch the latest OKRs from Monday.com. ⏰ Step 2: Extracts Key Results and their
by Rahul Joshi
Standardize daily construction reports with OpenAI, Gmail and Google Sheets
AI-Driven daily construction report (DCR) standardization What This Workflow Does Standardize Daily Construction Reports (DCR) with AI by capturing raw site inputs via chat and automatically generating structured Work Performance Data. This workflow enables you to: Capture field reports through a Chat Interface Validate inputs using AI Guardrails (anti-jailbreak protection) Standardize DCR content with OpenAI Distribute structured technical reports via Gmail Log Work Performance Data into Go
by Alysson Neves
Automation flow from Notion to GitHub with email notifications
This automation allows you to track feature requests in Notion, create GitHub issues automatically, and notify your team via email based on issue status. It's ideal for technical and functional teams who collaborate on project delivery using Notion and GitHub. 🔹 SECTION 1: Detect and Sort Issues from Notion Combining: Schedule Trigger + Notion Database + Field Mapping + Status Routing ⏰ 1. Schedule Trigger 🔧 Node Type: Schedule Trigger (you can use a webhook trigger if you are on Notion paid p
by Fady Bekkar
Validate concert ticket bookings and orchestrate fan experience with GPT-4o, Gmail, Slack and Google Sheets
How It Works This workflow automates end-to-end concert ticket booking validation and fan experience management using two coordinated AI agents. It is designed for ticketing platforms, event operators, and venue operations teams that must prevent fraud, manage inventory accurately, and deliver seamless customer communication at scale. The workflow solves key challenges such as duplicate bookings, bot-driven purchases, payment failures, overbooking, and inconsistent refund handling. When a bookin
by Cheng Siong Chin
Monitoring Team Capacity in Jira and Sending Alerts for Over-Allocation
Description: This workflow automates team capacity monitoring using Jira data to identify over-allocated team members and alert managers instantly. It ensures proactive workload management by fetching active issues, calculating utilization rates, logging capacity metrics, and sending detailed email alerts when members exceed 100% capacity. It helps project managers prevent burnout, balance workloads, and maintain operational efficiency — all with zero manual tracking. What This Workflow Does (S
by Rahul Joshi
Extract Meeting To-Do Lists from Audio with Google Gemini and Send to Slack
This workflow automates the process of converting audio meeting recordings into a structured to-do list. It listens for new audio files in a Google Drive folder, transcribes them, extracts action items using AI, and sends a formatted list to a designated Slack channel. Who’s it for This template is perfect for project managers, teams, and anyone who wants to save time on post-meeting administrative tasks. If you record your meetings and use Google Drive for storage and Slack for team communicat
by higashiyama
Automate Change Request Workflow: Monday.com to Jira with Slack & Sheets
📊 Description Streamline IT and operations change management by automating approval routing, Jira issue creation, audit logging, and real-time Slack alerts. This workflow ensures faster reviews, traceable approvals, and transparent communication across systems. 🚀💼 What This Template Does Step 1: Triggers automatically every weekday at 3:00 AM to fetch new or updated change requests from Monday.com. ⏰ Step 2: Extracts key fields (request name, component, risk level, approvers, and description) fo
by Rahul Joshi
Automate Jira Backlog Hygiene and Reporting with Slack, Gmail and GPT-4
Description Automate Jira backlog management with intelligent cleanup, prioritization, and AI-powered reporting. This workflow scans daily to identify stale issues, missing priorities, and overdue tasks — auto-updates Jira with corrective labels, logs everything into Google Sheets for tracking, and notifies teams via Slack. Every Friday, it sends an AI-generated backlog summary email to project leads for visibility and planning. 🚀📅 What This Template Does Step 1: Triggers automatically every we
by Rahul Joshi
Sync Monday.com Items to Jira with Smart Duplicate Detection & Feedback Loop
Description: Bridge the gap between Monday.com and Jira with this intelligent n8n automation template. The workflow listens for new or updated Monday.com items, normalizes data fields, and syncs them with your Jira backlog—automatically detecting duplicates using fuzzy matching logic. It then creates or updates Jira issues accordingly and logs the results back into Monday.com, ensuring your product and engineering teams stay aligned in real time. Ideal for project managers, product ops, and agi
by Rahul Joshi
Track Jira Epic Health with Automated Risk Alerts via Slack, Monday & Sheets
Description: Transform your Jira project management workflow with this intelligent n8n automation template that continuously tracks, scores, and reports the health of Jira Epics. The automation runs every 6 hours, fetches all active Epics, analyzes linked issues for performance, quality, and stability metrics, and automatically flags at-risk Epics. It updates Jira fields, sends alerts to Slack, logs trends in Google Sheets, and syncs visibility with Monday.com—ensuring teams stay proactive, not
by Rahul Joshi
Transform Meeting Notes into Asana Tasks & Slack Summaries with GPT-4o
Transform meeting notes into organized tasks automatically This workflow uses AI to extract action items, decisions, and key details from any meeting notes format—then creates tasks in Asana and sends a formatted summary to Slack. Perfect for sales teams, project managers, and anyone who wants to stop manually tracking action items from meetings. What gets extracted Action items with assignees and due dates Key decisions made Pain points or challenges mentioned Budget discussions Next meeting
by Kareem
Trello Task Management with Telegram Notifications and Supabase Database
Trello Task-Sync Assistant Description This n8n workflow automates task management by integrating Trello, Supabase, and Telegram to streamline card creation, user assignment, and due date notifications. It ensures seamless synchronization of Trello card data with a Supabase database and sends timely Telegram notifications to keep team members informed about task assignments and deadlines. Key Features Trello Card Syncing**: Automatically registers new Trello cards in Supabase and keeps card d
by Hermon
Automate Change Request Approvals with Monday.com, Jira, Slack & Google Sheets
Description Streamline IT and operations change management by automating approval routing, Jira issue creation, audit logging, and real-time Slack alerts. This workflow ensures faster reviews, traceable approvals, and transparent communication across systems. 🚀 What This Template Does Step 1: Triggers automatically every weekday at 3:00 AM to fetch new or updated change requests from Monday.com. ⏰ Step 2: Extracts key fields (request name, component, risk level, approvers, and description) for
by Rahul Joshi
Process Meeting Transcripts into Notion Notes & Tasks with AI and Google Drive
Ingest meeting webhooks, process transcript, classify the meeting, generate structured notes with AI Agent, file the transcript to Google Drive, write rich pages to Notion, and create assigned tasks. Includes optional polling path if webhooks aren’t available. Who is this for? Teams that record calls and want instant, structured notes in Notion, with transcripts archived in Google Drive and action items auto-created—without manual copy/paste. What problem does it solve? Manual note taking is s
by Matty Reed
Automate Event Planning & Budget Optimization with Claude AI and Google Sheets
This enterprise-grade n8n workflow automates the entire event planning lifecycle — from client briefs to final reports — using Claude AI, real-time financial data, and smart integrations. It converts raw client data into optimized, insight-driven event plans with cost savings, risk management, and automatic reporting, all with zero manual work. Key Features Multi-source data fusion** from Google Sheets (ClientBriefs, BudgetEstimates, ActualCosts, VendorDatabase) AI-powered orchestration* using
by Oneclick AI Squad
AI Meeting Summary & Action Item Tracker with Notion, Slack, and Gmail
How it Works This workflow accepts meeting transcripts via webhook (Zoom, Google Meet, Teams, Otter.ai, or manual notes), immediately processing them through an intelligent pipeline that eliminates post-meeting admin work. The system parses multiple input formats (JSON, form data, transcription outputs), extracting meeting metadata including title, date, attendees, transcript content, duration, and recording URLs. OpenAI analyzes the transcript to extract eight critical dimensions: executive su
by Daniel Shashko
Automate Task Deadline Reminders with Google Sheets and Gmail (Today/3-Day/7-Day)
Task Deadline Reminder Workflow (Today / 3-Day / 7-Day) Task deadline management manually is inefficient and leads to missed deadlines—especially when teams rely on spreadsheets and individual reminders. This workflow automates the entire follow-up process by reading a centralized task sheet in Google Sheets every morning, checking the deadline for each task, and sending automatic email notifications to the responsible person based on urgency. Tasks due today, within three days, or within on
by Yuki Hirota
Multi-Channel Feedback to Jira Pipeline with AI Analysis & Notion Reporting
Description This workflow turns scattered user feedback into a structured product backlog pipeline. It collects feedback from three channels (Telegram bot, Google Form/Sheets, and Gmail), normalizes it, and sends it to an AI model that: Classifies the feedback (bug, feature request, question, etc.) Extracts sentiment and pain level Estimates business impact and implementation effort Generates a short summary Then a custom RICE-style priority score is computed, a Jira ticket is created aut
by Yassin Zehar
Manage Trello Tasks with AI Assistants via MCP Server
A lean MCP Server that exposes the essential Trello tools for everyday task management. Built for clean, reliable LLM automation with n8n, ChatGPT, or Gemini. Description A minimal MCP Server offering the core Trello operations—create, update, search, list, and comment—designed to keep task management simple and predictable. Each tool has a clear, LLM-friendly schema, ensuring safe automation without heavy context or complex payloads. Use it to create tasks, move cards between lists, updat
by Alejandro Scuncia
Track Calendly Schedule Changes with Google Sheets & Slack Notifications
This n8n template implements a Calendly Booking & Cancellation Automation Hub that automatically processes Calendly webhook events, logs data to Google Sheets, and sends intelligent Slack notifications Who's it for This template is designed for professionals, teams, and businesses who use Calendly for scheduling and want to automate their booking management workflow. It's perfect for: Sales teams** who need instant notifications about new bookings and cancellations Service providers** (consul
by Omer Fayyaz
Automate client onboarding across Google Drive, Slack, Notion & Gmail with GPT-4o-mini
Who is this for? This template is perfect for agencies, consultancies, freelancers, and project-based teams who want to eliminate repetitive onboarding tasks. If you're tired of manually creating folders, Slack channels, and project pages every time a new client signs a contract, this automation will save you hours. What this workflow does When a new contract PDF is uploaded to a designated Google Drive folder, this workflow automatically: Parses the filename to extract client name, project nam
by 長谷 真宏
Track & Alert Team Holidays Across Countries with Nager.Date API, Notion and Slack
Who is this for This template is essential for Remote Operations Managers, HR Teams, and Project Leads managing distributed teams across different countries. It prevents scheduling conflicts by automatically flagging when a regional team is out of office and identifying when multiple teams are off simultaneously. What it does Stop manually Googling "Is it a holiday in Berlin today?" This workflow automates your team availability calendar. It triggers on a weekly schedule. It takes your team's l
by GYEONGJUN CHAE
Automate Medical Rep Visit Workflow with Google Sheets, Gmail & OpenAI Summaries
MR Daily Visit Assignment, Reminder & AI Summary Reporting (Google Sheets + Gmail + OpenAI) This workflow automates the entire daily reporting cycle for field representatives. It assigns daily visits from Google Sheets, emails each MR their task details, sends reminders to those who haven't submitted updates and uses an AI agent to convert form responses into structured summaries. Finally, it sends a clear end-of-day report to the manager, reducing manual coordination and ensuring consistent re
by WeblineIndia