AI Meeting Summary & Action Item Tracker with Notion, Slack, and Gmail — n8n Workflow

Medium complexity🔗 Webhook12 nodes🏷️ Project Managementby Daniel Shashko

Overview

How it Works This workflow accepts meeting transcripts via webhook (Zoom, Google Meet, Teams, Otter.ai, or manual notes), immediately processing them through an intelligent pipeline that eliminates post-meeting admin work. The system parses multiple input formats (JSON, form data, transcription outputs), extracting meeting metadata including title, date, attendees, transcript content, duration, and recording URLs.

OpenAI analyzes the transcript to extract eight critical dimensions: executive su

Nodes used

Google SheetsSlackGoogle CalendarGmailNotionCodeOpenAI

Workflow Preview

Captures incoming meeting info via webhook.
Extracts and structures raw meeting details.
Uses AI to analyze transcript and summarize.
Combines AI insights with meeting metadata.
Sends structured summary to Slack channel.
Separates each action item for processing.
Separates each action item for processing.
Adds action items as Notion tasks.
Sends email with assigned task details.
Adds meeting tasks to Google Calendar.
Records analytics in Google Sheets.
Sends JSON confirmation to webhook.
🧠 Workflow Summary 💼🤖📅
This workflow automates the entire meeting management p
It starts by receiving meeting data, then uses AI to ex
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R
Receive Meeting Data
Parse Meeting Input
AI Meeting Analysis
Synthesize Intelligence
Post Meeting Summary
Create Meeting Note
Split Action Items
Create Task in Notion
Email Task Owner
Create Calendar Reminder
Log Meeting Metrics
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R
Return Success Response
12 nodes13 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a webhook trigger.

  2. 2

    Process

    Data flows through 12 nodes, connecting code, gmail, googlecalendar.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (12)

GO

Google Sheets

googleSheets

#1
SL

Slack

slack

#2
GO

Google Calendar

googleCalendar

#3
GM

Gmail

gmail

#4
NO

Notion

notion

#5
CO

Code

code

#6
OP

OpenAI

openAi

#7

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded ai-meeting-summary-action-item-tracker-with-notion-slack-and-gmail file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "AI Meeting Summary & Action Item Tracker with Notion, Slack, and Gmail", "nodes": [...], ...}

Integrations

codegmailgooglecalendargooglesheetsnotionopenairespondtowebhookslackwebhook

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes12
Complexitymedium
Triggerwebhook
CategoryProject Management

Created by

Daniel Shashko

Daniel Shashko

@tomax

Tags

codegmailgooglecalendargooglesheetsnotionopenairespondtowebhookslackwebhook
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