Track Calendly Schedule Changes with Google Sheets & Slack Notifications — n8n Workflow

High complexity⚡ Trigger17 nodes🏷️ Project Managementby Omer Fayyaz

Overview

This n8n template implements a Calendly Booking & Cancellation Automation Hub that automatically processes Calendly webhook events, logs data to Google Sheets, and sends intelligent Slack notifications

Who's it for

This template is designed for professionals, teams, and businesses who use Calendly for scheduling and want to automate their booking management workflow. It's perfect for:

Sales teams** who need instant notifications about new bookings and cancellations Service providers** (consul

Nodes used

Google SheetsSlack

Workflow Preview

Calendly Booking & Cancellation Automation
How it works
1. Listens for Calendly booking confirmations
2. Listens for Calendly cancellations
3. Routes events to appropriate processing
4. Logs a
Capture the Booked Appointments
Capture the Cancelled Appointments
Log the Booked Appointments
Log the Cancelled Appointments
Detect the Event Type
R
Route Event Type
T
Transform Booking Data
C
Check Urgency
M
Mark as Urgent
M
Mark as Normal
M
Merge Booking Data
Slack Booking Notification
T
Transform Cancellation D…
C
Categorize Cancellation
L
Label: Last Minute
L
Label: Standard
L
Label: Past Event
M
Merge Cancellation Data
Log to Cancellations Sheet
Slack Cancellation Alert
⚡
C
Calendly Webhook Trigger1
Log to Bookings Sheet1
17 nodes18 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 17 nodes, connecting calendlytrigger, googlesheets, if.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (17)

GO

Google Sheets

googleSheets

#1
SL

Slack

slack

#2

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded track-calendly-schedule-changes-with-google-sheets-slack-notifications file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Track Calendly Schedule Changes with Google Sheets & Slack Notifications", "nodes": [...], ...}

Integrations

calendlytriggergooglesheetsifmergesetslackswitch

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes17
Complexityhigh
Triggertrigger
CategoryProject Management

Created by

Omer Fayyaz

Omer Fayyaz

@omerfayyaz

Tags

calendlytriggergooglesheetsifmergesetslackswitch
⚡

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