Project Management n8n Workflows
n8n Project Management workflow templates and automation recipes — 208 free workflow templates ready to import.
Capture and Process Ideas with GPT-4o-mini, Notion and Slack Notifications
How it works This workflow captures idea submissions from a webhook and enriches them using AI. It extracts key fields like Title, Tags, Submitted By, and Created date in IST format. The cleaned data is stored in a Notion database for centralized tracking. Finally, a confirmation message is posted in Slack to notify the team. Step-by-step Step-by-step 1. Capture and process submission Webhook** – Receives idea submissions with text and user ID. AI Agent & OpenAI Model** – Enrich an
von Avkash Kakdiya
Extract Meeting Tasks from Transcripts with AI and Sync to Trello
Who’s it for Teams and project managers who want to turn meeting transcripts into actionable Trello tasks automatically, without worrying about duplicate cards. What it does This workflow receives a transcript file in .txt format and processes it with AI to extract clear, concise tasks. Each task includes a short title, a description, an assignee (if mentioned), and a deadline (if available). The workflow then checks Trello for duplicates across all lists, comparing both card titles (name) an
von Gabriel Santos
Sync Azure DevOps Work Items to GitHub Issues with Google Sheets Tracking
Who is this for? This workflow is designed for software teams, project managers, and developers who manage work across Azure DevOps and GitHub. It helps organizations that use Azure DevOps for work item tracking but rely on GitHub for issue management and collaboration. If you need to ensure that your DevOps Stories and Tasks are mirrored in GitHub issues while keeping a single source of truth in Google Sheets, this workflow is for you. What problem is this workflow solving? / Use case Manag
von ConceptRecall
Auto-Sync Easy Redmine Tasks to Microsoft To-Do
Auto-Sync Easy Redmine Tasks to Microsoft To Do This workflow automatically synchronizes tasks from Easy Redmine into a Microsoft To Do list using a predefined filter. Before syncing, it clears the target list in Microsoft To Do to avoid duplicates. It’s ideal for teams or individuals who plan work in Redmine but prefer Microsoft To Do for daily task tracking. By connecting Redmine’s task filtering with Microsoft To Do’s simple interface, this setup ensures your task list is always focused and
von Easy8
Automated Task Generation from Blueprints with Baserow & Weekend-Aware Scheduling
This n8n template demonstrates how to automatically create tasks (or in general, records) in Baserow based on template or blueprint tables. The first blueprint table is the master table that holds the general information about the template. For example: a standard procedure to handle incidents. The second table is the details table that holds multiple records for the template. Each record in that table is a specific task that needs to be assigned to someone with a certain deadline. This makes
von Frederik Duchi
Complete Google Tasks Management: Create, Update & Delete Tasks Automatically
Comprehensive workflow template for managing Google Tasks through n8n automation. Provides full CRUD operations (Create, Read, Update, Delete) for seamless task management integration. 🚀 Features Create Tasks** - Add new tasks programmatically Retrieve Tasks** - Get individual or multiple tasks with filtering Update Tasks** - Modify existing task details and status Delete Tasks** - Remove completed or obsolete tasks Batch Operations** - Handle multiple tasks efficiently 💼 Perfect For Project M
von Jitesh Dugar
Generate Sprint Review Summaries from Transcripts with OpenAI and Google Sheets
What this workflow does This template automates the entire process of documenting Sprint Reviews in Scrum: Input Collection – Through a friendly form, users upload the transcript file (meeting notes, sprint review transcript, or VTT captions) and specify the sprint name and domain. Transcript Parsing – A Code node formats the transcript into clean [HH:MM:SS] Speaker: text lines, supporting VTT, Zoom, or custom timestamp formats used in Scrum events. AI-Driven Summary – The AI Agent (LangC
von Arkadiusz
Create Monday.com Board Items from Jotform Submissions with Field Mapping
Capture new Jotform submissions and instantly create items on a Monday.com board with mapped columns (email, date, dropdowns, instructions, etc.). 🛠️ Setup — Jotform (simple) Add your Jotform API key (Jotform Account → Settings → API → Create Key). Create your form template in Jotform (use fields like Name, Email, Start Date, Engagement Type, Campaign Type, Instructions). In n8n, open the Jotform Trigger node and choose your Jotform template/form from the dropdown. That’s it. 🛠️ Setup — Mo
von Robert Breen
Generate Filtered Calendar Views in Baserow with External Calendar Integration
This n8n template demonstrates how to automatically generate personalized calendar views in Baserow, based on a chosen date field and a filter. Having a personalized view with only information that is relevant to you makes it easy to integrate with external calendar tools like Outlook or Google Calendar. Use cases are many: Task management (deadlines per staff member) Customer management (appointments per customer) Inventory management (delivery dates per supplier) Good to know You only need a
von Frederik Duchi
Jira Ticket Creation from Google Forms with Sheet Updates and Email Notifications
Description Automated workflow that creates Jira issues directly from Google Forms. The flow validates and normalizes the data, creates the Jira issue, writes the key back to the Google Sheet, and sends a Gmail notification. Context This template bridges lightweight Google Forms with enterprise Jira. It enables instant ticket creation while keeping Jira the single source of truth. The flow is idempotent (no duplicates) and production-friendly, with clean field normalization and safe mappings.
von Yassin Zehar
Task Time Analysis: Automated Overspend Time Insights for ClickUp and More
This workflow automatically analyses tasks to uncover why the actual time spent exceeds the original estimates. It connects with ClickUp(Can do with any PMS like JIRA, Asana, Monday and more) and other project management tools to generate clear insights on overspending trends. Save time, improve planning accuracy, and boost team productivity with automated task time analysis with two types of reports. “Why needed extra time?”** – Reasons users requested extensions or faced blockers. “Why went
von Krupal Patel
Automated ClickUp Time Tracking Reports & Task Performance Analytics via Gmail
Description Automate your time tracking and task performance reporting with this comprehensive workflow that transforms ClickUp data into actionable insights. This automation pulls tasks directly from ClickUp, processes due dates, priorities, assignees, and time logs, then generates stakeholder-friendly HTML reports with performance metrics and accountability dashboards. Perfect for teams that need daily ClickUp reporting, time tracking, and automated performance insights without manual data c
von Rahul Joshi
Trello to Slack Notification Trigger: Task/Card Move Alerts
Sends a Slack notification whenever a Trello card is moved between lists on a specific board. Message format (bolded parts): Task: {{ $json.Task }} moved from {{ $json['Previous Step'] }} to {{ $json['New Step'] }} ⚙️ Setup Instructions 1️⃣ Connect Trello (Developer API) Get your API key here → Trello App Key On the same page, generate a Token (click Token). In n8n → Credentials → New → Trello API → paste API Key + Token, then save. Open each Trello node (Get Board, Get Lists, Get Card
von Robert Breen
Daily Overdue Tasks Report from ClickUp to Gmail for Team Accountability
Description Stay on top of missed deadlines with this automated workflow that generates daily HTML reports of overdue tasks from ClickUp. This automation runs daily, fetching all tasks with past due dates, organizing them by assignee, and delivering professional reports to keep teams accountable. Perfect for sales and business development managers who need real-time visibility on overdue ClickUp tasks to drive accountability and timely completion. Features 🚨 Complete Overdue Task List - All
von Rahul Joshi
Generate ClickUp Weekly Assignment & Performance Reports with Gmail
Description Automate your weekly task tracking with this n8n workflow that generates professional HTML reports of upcoming assignments and team performance. Fetches tasks from ClickUp, filters by current week, organizes by assignee, and delivers via Gmail. Features: Upcoming assignments with due dates • Urgent/overdue task alerts • Per-assignee breakdown with sprint points • Priority/status badges • Weekly team statistics • Automated Gmail delivery Perfect for project managers and team l
von Rahul Joshi
Create Daily Task Status Snapshots from Monday.com to Google Sheets
This workflow pulls all tasks from your Monday.com board each day and logs them into a Google Sheet. It creates a daily snapshot of your project’s progress and statuses for reporting, tracking, or analysis. ⚙️ Setup Instructions 1️⃣ Connect Monday.com API In Monday.com → go to Admin → API Copy your Personal API Token Docs: Generate Monday API Token In n8n → Credentials → New → Monday.com API → paste your token and save 2️⃣ Prepare Your Google Sheet Copy this template to you
von Robert Breen
Monitor Stuck Tasks in Monday.com with Automated Slack Alerts
🧑💻 Description This workflow checks a Monday.com board/group for items with Status = "Stuck" and sends a Slack alert (e.g., to a user or channel). Great for nudging owners on blocked work without manual chasing. ⚙️ Setup Instructions 1️⃣ Connect Monday.com Node In Monday.com → go to your Admin → API Copy your Personal API Token Docs: Generate Monday API Token In n8n → Credentials → New → Monday.com API Paste your token and save. Open the Get many items node → choose your cr
von Robert Breen
Bidirectional ClickUp Task & Google Calendar Sync with Multi-Calendar Routing
Who’s it for Teams that manage tasks in ClickUp and want those tasks reflected—and kept in sync—in Google Calendar automatically. How it works A ClickUp Trigger captures task events (create, update, delete). For new tasks, the workflow creates a Google Calendar event with the correct start/end. It stores a mapping between clickupTaskId and calendarEventId in a Google Sheet so later updates and deletions can target the right event. Multiple lanes (personal/school/tech/internship) let you route t
von R4wd0G
Automated Task Creation from Google Sheets to Monday.com with Status Updates
This workflow checks a Google Sheet for new tasks (marked Added = No) and automatically creates them in a Monday.com board. Once added, the workflow updates the sheet to mark the task as Added = Yes. ⚙️ Setup Instructions 1️⃣ Prepare Your Google Sheet Copy this template to your own Google Drive: Google Sheet Template First row should contain column names Add your data in rows 2–100. Make sure each new task row starts with Added = No. Connect Google Sheets in n8n Go to n8n → Credentia
von Robert Breen
Send Preventive Maintenance Schedules with Google Sheets and Gmail ICS Invites
🗓 Preventive Maintenance Scheduler via ICS Email (n8n | Google Sheets | Gmail) This workflow automatically reads your daily preventive maintenance schedule from Google Sheets and sends each assigned team member a personalized calendar invite (.ICS) as an email attachment. No more manual reminders or copying events — your operations and field teams will always be on schedule with clear, actionable reminders! Who’s it For Maintenance teams at plants, renewable sites, factories. Facility and ope
von WeblineIndia
Daily Trello Task Deadline Digests to Slack
Automatically pulls tasks from your Trello board and sends a daily summary to Slack. Perfect for staying on top of admin tasks, due dates, and project updates without leaving Slack. ⚙️ Setup Instructions 1️⃣ Connect Trello (Developer API) Get your API key here → Trello App Key On the same page, generate a Token (click Token). In n8n → Credentials → New → Trello API → paste API Key + Token, then save. Open each Trello node (Get Board, Get Lists, Get Cards) and select your Trello crede
von Robert Breen
Monitor Medical Equipment with Google Sheets & Send WhatsApp and Email Alerts
This n8n workflow monitors medical equipment usage by reading data daily at 6 AM from a Google Sheet, processes alerts for maintenance or calibration, and sends notifications to technicians and supervisors. Good to Know Runs daily at 6 AM via cron trigger. Requires Google Sheet with equipment data. Sends alerts via email and WhatsApp. Logs all activities in the Google Sheet. Google Sheet Structure Sheet: A: Equipment ID | B: Equipment Name | C: Last Maintenance Date | D: Usage Hours E: Calib
von Oneclick AI Squad
Automate Client Onboarding with GPT-4, Google Drive, ClickUp & Slack
Description This automation streamlines client onboarding by instantly processing a submitted form, extracting key details from an uploaded proposal, and using GPT-4 to generate a full onboarding task list. It then sets up the client workspace across Google Drive, ClickUp, and Slack, and sends a personalized welcome email completing in under a minute from submission. Setup Steps Connect your Google Drive, ClickUp, Slack, Gmail, and OpenAI accounts. Customize the form fields and system prompt
von Muhammad Bello
Easy Redmine and Microsoft Teams Workflow Template
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Daily Easy Redmine Task Digest to Microsoft Teams Channel Overview This workflow automatically collects newly assigned Easy Redmine tasks for a specific team and sends a concise, formatted summary to a Microsoft Teams channel each weekday morning. It’s designed to keep your team updated without manual copy-pasting or sifting through outdated information. Perfect for project managers, team
von Easy8