Personal Productivity n8n Workflows
n8n Personal Productivity workflow templates and automation recipes — 703 free workflow templates ready to import.
Automated Upwork Messages Alerts to Slack with Gmail and Google Gemini AI
Upwork Messages Notifications (Gmail to Slack) - Fully Automated Alerts This n8n workflow streamlines how you receive Upwork client messages, sending instant notifications to Slack. It demonstrates two approaches: a code-based extraction and an AI-powered one with Google Gemini. Use Cases Instant Communication:** Get real-time alerts for new Upwork client messages in your team's Slack channel. Improved Responsiveness:** Quickly respond to client inquiries and maintain strong communication. Ce
door Zain Khan
Automate Google Business Profile Posts with GPT-4 & Google Sheets
This powerful n8n workflow automatically generates and publishes Google Business Profile (GMB) posts using topics listed in a Google Sheet. It uses OpenAI to write SEO-optimized post descriptions and generate AI images based on the topic — then posts them directly to your GMB profile and marks them as published in the sheet. 🎯 Use Case Perfect for: Digital marketers managing local SEO Agencies automating content for clients Businesses regularly posting to GMB Teams managing editorial
door Muhammad Qaisar Mehmood
Track job applications and prep interviews with Notion and GPT-5-mini
AI job application tracker and interview prep assistant Categories: AI, Productivity, Career Transform your job search from chaos to clarity. This workflow automatically tracks every application, researches companies, and prepares you for interviews with AI-generated materials — all saved to a visual Notion pipeline. Benefits Never lose track of applications** — Every job gets logged automatically with status tracking Walk into interviews prepared** — AI generates likely questions, talking p
door Diego Alejandro Parrás
Real-time PulsePoint Emergency Alerts to iMessage with AI Summaries
🚨 Emergency Alerts Reporter to iMessage This n8n template fetches real-time emergency incident alerts from PulsePoint for a specific agency and delivers them directly to any phone number via iMessage using the Blooio API. It's designed to keep users informed with clear, AI-summarized reports of emergency activity near them—automatically and reliably. Use cases are powerful and immediate: Get real-time fire/medical alerts for your neighborhood. Use it for family, local safety groups, or eve
door David Harvey
Daily Affirmations & Weekly Gratitude Digest with Notion, Email & Telegram
🌸 Affirmation Sender + Weekly Gratitude Digest v2 A gentle, automated wellness ritual for high-impact women who scale with grace. 📌 What it does Every morning at 7 a.m.* (your timezone) → a *fresh affirmation lands in Email, Telegram, or both. Every Sunday at 6 p.m.* → a *beautiful recap of your last-7-day gratitude notes is delivered. Logs everything** to a simple Notion hub so you can revisit, review, or share. ✨ Out-of-the-box experience | Channel | Morning Affirmation | Sunday Di
door Shelly-Ann Davy
Book, manage, and check appointments using Vapi and Google Calendar
Use this workflow to book, cancel, or reschedule appointments using Vapi and Google Calendar How it works The Check Availability workflow checks if appointments exist on Google Calendar and returns a response to Vapi. The Book Appointment workflow schedules an appointment on Google Calendar. The Manage Appointments workflow updates or cancels appointments based on the user’s request. Key Features: Ability to book, update, or cancel an appointment Validates required fields before booking Ha
door Johnpaul Nwagwu
Manage finances, tasks, tweets and Gmail with GPT‑4.1 on WhatsApp
n8n Wizard 🪄 – Your personal AI assistant inside WhatsApp This workflow transforms WhatsApp into a powerful personal AI using n8n + Green-API. Send text or voice messages — the assistant understands intent and handles daily tasks automatically. Key features 💰 Expense & income tracking — record spending, view summaries & category breakdowns (Google Sheets, append-only) ✓ Google Tasks management — create, list, update, delete tasks & reminders 🐦 Post to X/Twitter — write and publish single twee
door moosa
Personal Knowledgebase AI Agent
How it works: This project creates a personal AI knowledge assistant that operates through Telegram. The assistant can extract summaries from YouTube videos or online articles, store them in Google Sheets for later reference, and retrieve stored summaries when requested by the user. Step-by-step: Google Sheets Trigger:* The workflow starts by detecting a new YouTube or article URL added to a dedicated sheet (Sheet2*). It checks whether the link is already processed. Link Type Detection:** Th
door Rakin Jakaria
Gmail to Slack: AI-Scored Upwork Job Alerts with OpenRouter
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Overview When applying for freelance jobs on Upwork, minutes matter. The first quality application is more often than not the one that's ultimately selected. Subscribers to Upwork's Freelancer Plus receive email job alerts, but filters are very limited. As a result, it takes a lot of time to manually go through each email and determine if each job fits your criteria. This workflow scans your
door James Francis
Create AI-Summarized Email Digests from Gmail Labels with OpenAI O4-Mini
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Transform email overload into actionable insights with this automated daily digest workflow that intelligently summarizes categorized emails using AI. Who's it for This workflow is perfect for busy professionals, content creators, and newsletter subscribers who need to stay informed without spending hours reading through multiple emails. Whether you're tracking industry news, monitoring compet
door German Velibekov
Generate AI Newsletter Drafts from Google Sheets to Notion with GPT-5-mini
How it works: This template turns rows in a Google Sheet into polished newsletter drafts in Notion using an AI writing agent. You click Execute workflow in n8n. It fetches all rows marked N8n Status = Pending, generates a draft from Newsletter Title and About the Newsletter, creates a Notion page, writes the full draft, then flips the sheet row to Done before moving to the next one. Before you start (use your own credentials): Create and select your credentials in n8n: Google Sheets (OAuth
door Snehasish Konger
Daily Email Digest with GPT-4 Summaries to Google Docs
A Customizable n8n Automation That Turns Your Inbox Into A Daily Digest. The goal of this workflow is to offer a highly customizable foundation that users can tailor to fit their specific platform and setup. While the current version uses Gmail, it can easily be adapted to work with other providers by replacing the email node with alternatives such as IMAP Email Trigger, Microsoft Outlook, or any compatible Email node. This workflow can also be extended to work with platforms like Telegram, Wha
door Michael Gullo
Summarize Gmail emails with Gemini and send an HTML action digest
Who’s it for This template is for anyone who wants a quick, structured inbox review (founders, freelancers, support, operations) without reading every email. What it does Every 12 hours, the workflow checks Gmail for emails received in the last 12 hours, then summarizes each email and extracts the next action plus a priority level (high/normal/low). It generates a direct Gmail “Open message” link for each item (using rfc822msgid) and sends one clean HTML digest email. If there are no new emails
door Mohammed Aljer
Create a Personalized Daily Newsletter with Google Gemini AI and RSS Feeds
Who's it for This workflow is for anyone who wants to stay informed without the overwhelm. Whether you're tracking industry news, following your favorite blogs, monitoring competitors, or just keeping up with topics you care about—this automated newsletter keeps you in the loop effortlessly. What it does This automated workflow fetches content from your favorite RSS feeds, filters it based on your interests using Google Gemini AI, and sends you a beautifully formatted HTML newsletter at your
door Dixit Ram
Generate AI market research reports from NewsAPI and competitor sites to Notion, Sheets and Slack
Generate market research reports from news and competitor sites to Notion and Slack This workflow automates market research and competitive intelligence by collecting industry news and competitor website updates, analyzing them with AI, and publishing structured insights to Notion and Slack. It replaces manual monitoring and summarization with a repeatable, scalable workflow suitable for daily or weekly use. Who’s it for Marketing teams** who want to track industry trends and competitor messa
door sato rio
Build an AI confidence coach for women with GPT-4o, Google Sheets and Gmail
📊 Description Most career advice is generic. This workflow builds a fully personalized AI coaching system that remembers every user, adapts to their career stage and goals, detects what kind of help they need, and gets more contextual with every conversation. It is not a simple chatbot — it is a structured coaching engine with user profiling, conversation memory, intent routing, and proactive weekly outreach. Built for women's communities, coaching platforms, HR teams, and edtech creators who wa
door Rahul Joshi
Sync tasks between Todoist and Notion with Redis-powered 2-way logic
Purpose This solution enables you to manage all your Notion and Todoist tasks from different workspaces as well as your calendar events in a single place. This is 2 way sync with partial support for recurring How it works The realtime sync consists of two workflows, both triggered by a registered webhook from either Notion or Todoist. To avoid overwrites by lately arriving webhook calls, every time the current task is retrieved from both sides. Redis is used to prevent from endless loops, si
door Yuvraj Singh
Personalized Evening Wind-Down System with Mood Tracking via Telegram, Notion & Email
🌸 The Quiet Evening Ritual — Wind-Down Automation (Telegram + Notion + Email) Create a calming 9PM evening routine that runs itself. This n8n template checks in via Telegram with mood buttons, delivers personalized support (meditation when you’re tired, celebration when you’re thriving), logs reflections to a Notion “Evening Reflection Log,” and sends a gentle goodnight email with tomorrow’s affirmation. Who it’s for Homemakers, moms, and creators who feel “always on” and want a graceful, one
door Shelly-Ann Davy
Automate Personalized Assignment Reminders for Students with Canvas
Canvas: Send students their pending assignments How it works Trigger the workflow and set the Canvas base URL and target course name. Fetch all instructor courses and locate the course ID that matches the name. Retrieve enrolled students and their unsubmitted submissions for the course, handling paginated results. Merge student records with submission data, convert due dates to local time, and build a per-student summary. Send a Canvas conversation to each student with a personalized list of pe
door Alysson Neves
Track & Query Expenses via Telegram with GPT-4.1 Mini & Google Sheets
Description Track and query your expenses effortlessly through Telegram using voice or text messages. This AI-powered workflow transcribes voice input via AssemblyAI, processes transactions with a GPT-4.1 mini agent, stores data in Google Sheets with comprehensive timestamp metadata, and responds with both voice and text confirmations. Key Features: Multi-modal input:** Send expenses via voice messages or text Intelligent processing:** AI agent automatically categorizes transactions, calculate
door Sridevi Edupuganti
Real-time Email RAG Assistant with Gmail, OpenAI GPT, and PGVector
🧠 Email real time RAG Assistant with Gmail, OpenAI & PGVector 📌 Who’s it for This workflow is ideal for: Professionals Project managers Sales and support teams Anyone managing high volumes of Gmail messages It enables fast and intelligent search through your email inbox using natural language queries. ⚙️ How it works / What it does Continuously monitors your Gmail inbox for new emails. Extracts email content and metadata (subject, body, sender, date). Converts email content into
door Zain Ali
Weekly Business & Home Task Planner with Notion, Email Digests and Telegram
🪄Weekly Home & Business Task Planner with Notion DB and n8n Email Digests One calm Sunday email that aligns your business priorities and household rhythm—deep-work blocks, gentle home resets, and optional Notion import. Automate with grace. Scale with power. ✨ Concise Description Design your week with intention in minutes. This n8n workflow collects your Business + Home tasks (optionally from Notion), generates a soft but decisive weekly plan, and emails it to you (and your partner if you’d lik
door Shelly-Ann Davy
Generate consulting KPI summaries with GPT-4o-mini, Slack and Google Sheets
Consulting KPI Reporting Automation with AI Summaries Author: Hyrum Hurst, AI Automation Engineer at QuarterSmart Contact: [email protected] This workflow automates the process of collecting, analyzing, and reporting KPIs for consulting firms. Designed for strategy, management, and IT consulting agencies, it pulls data from client dashboards or internal tools, aggregates it in Google Sheets, and generates actionable executive summaries using GPT-4o-mini. Alerts and detailed reports are
door Hyrum Hurst
Automated Property & Restaurant Bookings with AI Voice Calls via Telegram
This automation template is an AI-powered booking agent that schedules property viewings and reserves restaurant tables for you, all coordinated through Telegram. It checks your calendar to avoid conflicts, places the calls on your behalf, negotiates times, confirms details, and delivers a crisp summary back to Telegram—hands-free. Note: This workflow uses a voice-calling provider for outbound calls, your calendar for availability, and Telegram for notifications. Usage costs depend on your tele
door Juan Carlos Cavero Gracia