Invoice Processing n8n Workflows

Notify on new emails with invoices in Slack

This workflow checks for new emails in a mailbox and if the email body contains the word "invoice" it will send the attachment to Mindee. It then posts a message to Slack to let the team know a payment needs to be made, If the value of the invoice is over 1000 it will also email the finance manager. To use this workflow you will need to configure the IMAP node to select the correct mailbox to use then configure the Mindee node to use your credentials. Once that is done the Send Email node will

door Jonathan

Get invoices from Xero

Companion workflow for Xero node docs

door amudhan

Create QuickBooks Online Customers With Sales Receipts For New Stripe Payments

Streamline your accounting by automatically creating QuickBooks Online customers and sales receipts whenever a successful Stripe payment is processed. Ideal for businesses looking to reduce manual data entry and improve accounting efficiency. How it works Trigger: The workflow is triggered when a new successful payment intent event is received from Stripe. Retrieve Customer Data: Fetches customer details from Stripe associated with the payment. Check QuickBooks Customer: Searches QuickBooks On

door Artur

Extract information from an image of a receipt

door Harshil Agrawal

Extract and Save Invoice Data from Google Drive to Sheets with Dumpling AI

Who is this for? This workflow is perfect for operations teams, accountants, e-commerce businesses, or finance managers who regularly process digital invoices and need to automate data extraction and record-keeping. What problem is this workflow solving? Manually reading invoice PDFs, extracting relevant data, and entering it into spreadsheets is time-consuming and error-prone. This workflow automates that process—watching a Google Drive folder, extracting structured invoice data using Dumpli

door Yang

Telegram Payment, Invoicing and Refund Workflow for Stars

This workflow provides a complete solution for handling Telegram Stars payments, invoicing and refunds using n8n. It automates the process of sending invoices, managing pre-checkout approvals, recording transactions, and processing refunds for stars, making it ideal for businesses using Telegram Stars for digital payments. What are Telegram Stars? Learn more here. Key Features Payment Handling**: Automate invoice creation and sending via Telegram, with pre-checkout approval for smooth payment

door Victor Gold

Automate Purchase Order Form Submissions from Outlook Excel Attachments with AI

This n8n template imports purchase order submissions from Outlook and converts attached purchase order forms in XLSX format into structured output. Data entry jobs with user-submitted XLSX forms are time consuming, incredibly mundane but necessary tasks which in likelihood are inherited and critical to business operation. While we could dream of system overhauls and modernisation, the fact is that change is hard. There is another way however - using n8n and AI! N8N offers an end-to-end soluti

door Jimleuk

Food Delivery Notifications and Easy Expense Tracking

Workflow Description This workflow automates the process of retrieving emails from a food delivery platform, extracting key order details, and sending notifications to a Slack channel. Additionally, the Slack message includes a Moze accounting app URL scheme link for quick expense tracking. Key Features Manual Trigger: Allows the workflow to be executed manually for immediate testing. Gmail Integration: Retrieves emails containing specific keywords in the subject line (e.g., "透過 Uber Eats 系統送出的

door darrell_tw

Generate Stripe invoice and send it by email

Generating Stripe invoices through the API can be tricky since it requires four steps to generate and send it via email to the customer. With this workflow you can create Stripe invoices automatically and make Stripe send the invoices to the customer email. How it works To generate a Stripe invoice, you need to create a customer, specify the invoice items, create the invoice, and finalize it. What should be a simple task involves multiple steps. This workflow simplifies the process by provi

door Solomon

⚛️🐋🤖 Extract Data from YAPE Receipts via Telegram OCR and Store in Google Sheets

Detailed Technical Description This n8n workflow automates Yape payment receipt processing, integrating Telegram bot, AI-powered OCR, and Google Sheets automation. By leveraging ChatGPT Vision Computing, it extracts and structures transaction details, eliminating the need for manual entry. Ideal for freelancers, businesses, and finance teams, this workflow ensures error-free, real-time financial tracking. The AI agent powered by DeepSeek refines and formats the extracted text, storing it in Goog

door Jesús Pérez

Detect and store the information about a purchase using the image of a receipt

Companion workflow for blogpost

door amudhan

Extract & Categorize Receipt Data with Google OCR, OpenRouter AI & Telegram

Effortlessly track your expenses with MoneyMate, an n8n workflow that transforms receipts into organized financial insights. Upload a photo or text via Telegram, and let MoneyMate extract key details—store info, transaction dates, items, and totals—using Google Vision OCR and AI-powered parsing via OpenRouter. It categorizes expenses (e.g., Food & Beverages, Transport, Household) and delivers a clean, emoji-rich summary back to your Telegram chat. Handles zero-total errors with a friendly nudg

door Khairul Muhtadin

Full-cycle invoice automation: Airtable, QuickBooks & Stripe

This n8n template from Intuz provides a complete and automated solution for full-cycle invoicing, orchestrating a seamless flow between Airtable, QuickBooks, and Stripe. This is the ultimate sales-to-cash automation. When a deal in Airtable is marked "Approved for Invoicing," this workflow intelligently syncs customer data across QuickBooks and Stripe (creating them if they don't exist), generates an official QuickBooks invoice, creates a Stripe payment link, and then updates the original Airt

door Intuz

Automated Invoice Processing System with OCR & AI - AP Automation with Airtable

Video Introduction Invoice Processing Automation This template is the automation behind a simple incoming invoice automation tool (AP automation) tool built in Airtable. Link to the Airtable base, and all other tools used, is in notes on the left of the automation. How it works See how it works on video: Full Video Walkthrough 1) We get an email with an invoice attachment: 2) Processes and adds the data to an Airtable interface: 3) Once we approved it and Due date approaches, it shows a

door Milan Vasarhelyi - SmoothWork

Create a QuickBooks invoice on a new Onfleet Task creation

Summary Onfleet is a last-mile delivery software that provides end-to-end route planning, dispatch, communication, and analytics to handle the heavy lifting while you can focus on your customers. This workflow template listens to an Onfleet event and interacts with the QuickBooks API. You can easily streamline this with your QuickBooks invoices or other entities. Typically, you can create an invoice when an Onfleet task is created to allow your customers to pay ahead of an upcoming delivery.

door James Li

Extract Details from Receipts via Telegram with Tesseract and Llama

Tesseract - Money Mate Workflow Description Disclaimer: This template requires the n8n-nodes-tesseractjs community node, which is only available on self-hosted n8n instances. You’ll need a self-hosted n8n setup to use this workflow. Who is this for? This workflow is designed for individuals, freelancers, or small business owners who want an easy way to track expenses using Telegram. It’s ideal for anyone looking to digitize receipts—whether from photos or text messages—using free tools, withou

door Khairul Muhtadin

Receive updates on a new invoice via Invoice Ninja

Companion workflow for Invoice Ninja Trigger node docs

door amudhan

Extract infromation from a receipt and store it in Airtable

door Harshil Agrawal

Automate real-time QuickBooks invoice sync to Google Sheets

This n8n template from Intuz provides a complete and automated solution for real-time financial reporting. It instantly syncs new QuickBooks invoices to Google Sheets, using specific invoice data or keywords as triggers to ensure your financial records are always accurate and up-to-date. It uses a webhook to capture every new or updated invoice and logs the essential details into a designated Google Sheet. Perfect for creating custom reports, data backups, or a real-time dashboard of your acc

door Intuz

One-way sync Stripe Invoice PDFs to a S3 Bucket

This automation syncs your Invoice PDFs from Stripe to a (AWS) S3 Bucket each month, in a folder of your choice, with the following subPath: yourFolder/invoiceYear/invoiceMonth/fileName Fill in your Credentials and Settings in the Nodes marked with "*". You can adjust this Workflow to your needs. You can also override the yearand month in the ENV* Node for manual syncs. It will sync every Invoice PDF which created-date is greater then the provided year and month. It will automatically set th

door Marcel Claus-Ahrens

Credit Card Payment Reminder & Tracking-For Taiwan Banks

Workflow Description This workflow automates the processing of credit card statement emails from multiple banks. It extracts important payment details, stores them in Google Sheets, and creates calendar reminders in Google Calendar. Additionally, it allows users to update the payment status once the bill has been paid. Key Features Email Processing: Retrieves credit card statement emails from eight Taiwanese banks. PDF Parsing: Extracts payment due date and amount from email content or attached

door darrell_tw

Export PDF invoices from SmartBill to Google Drive

This workflow automates the retrieval of invoice PDFs from the Smartbill API and saves them to Google Drive in a dynamically created folder based on last month’s date. It also generates a range of invoice numbers, ensuring proper formatting, and uploads each PDF with a structured filename. Overview Trigger and Data Setup: The workflow is manually triggered. It sets the invoice range (start and end numbers), invoice series, the parent Google Drive folder ID and the folder where to save the

door Codez & AI

AI-Powered Invoice Processing Automation with Mistral OCR & GPT-5.2

🚀 Automate Invoice Processing with an End-to-End AI Workflow Powered by GPT-5.2 Transform your invoice management with a fully automated, AI-driven invoice processing workflow built on n8n, combining Mistral AI OCR and OpenAI GPT-5.2 for unmatched accuracy, scalability, and speed. This intelligent document automation system automatically extracts, structures, validates, and standardizes invoice data from PDFs and scanned documents—eliminating manual data entry and reducing accounting errors to

door Badr

Send new Clockify invoice to Notion database

This workflow sends a new Clockify invoice to a Notion database of your choosing when a new invoice is created in Clockify. Prerequisites Notion account and Notion credentials. Clockify account. How it works On new invoice in Clockify webhook node will trigger when a new invoice is created in Clockify. Setup is involved. Create database page Notion node will create a database page with the information specified from the Clockify trigger. You can add additional fields if required by following

door n8n Team