Personal Productivity n8n Workflows
n8n Personal Productivity workflow templates and automation recipes — 703 free workflow templates ready to import.
Automate Lead Ranking & Task Creation with Google Sheets + ClickUp
Description Stop losing warm leads in the noise. This automation analyzes your lead engagement data, calculates priority scores based on activity and last contact date, and automatically queues your top 10 leads for follow-up in ClickUp — complete with suggested send times based on timezone. ⚡ What This Template Does Pulls lead data from Google Sheets (e.g., name, engagement, last contact date, timezone). 📄 Calculates days since last contact to measure lead freshness. ⏰ Combines engagement scor
作者：Rahul Joshi
Get Real-time International Space Station Visibility Alerts with N2YO and Telegram
Workflow Execution Video: https://youtu.be/VV4D2aiFXsY Prerequisites & Setup Before you begin, you need to gather a few key pieces of information: N2YO API Key: Go to https://www.n2yo.com/login/register/ and create a free account. Once registered, find and copy your API key. This key is used to request satellite data. Replace the enter-longitude, enter-latitude, enter-your-api-key in http node URL. Telegram Bot Credentials: You need a Telegram bot. You can create one by talkin
作者：iamvaar
WhatsApp Productivity Assistant with OpenAI, Gmail, Calendar, Tasks & Expense Tracking
Who's it for This template is designed for anyone who wants to use WhatsApp as a personal AI assistant hub. If you often juggle tasks, emails, calendars, and expenses across multiple tools, this workflow consolidates everything into one seamless AI-powered agent accessible right from your most-used messaging app. What it does Jarvis listens to your WhatsApp messages (text or audio) and processes them with OpenAI. Based on your request, it can: ✅ Manage tasks (create, complete, or delete) 📅 Hand
作者：Jitesh Dugar
Extract Tasks from Telegram Messages to Notion using Gemini AI and Approvals
Quick Summary This workflow connects Telegram, Google Gemini AI, and Notion to make task creation effortless. Whenever you send a message to your Telegram bot, Gemini AI reads your message, understands what task you meant, and automatically creates it in your Notion database - complete with the task name and due date. If you approve, the task is added to Notion and you’ll get a confirmation in Telegram. If you decline, it simply replies that ❌ no task was created. Perfect for anyone
作者：Abhiman
AI-Powered Personal Assistant for Telegram with Memory & Task Management
Telegram AI Assistant with Memory, Tasks, and Live Search (Airtable + Google Calendar) This workflow creates an intelligent Telegram-based AI assistant that remembers user details, manages lists, integrates with Google Calendar, and can fetch live information from the web. It is designed for everyday use and improves over time with your feedback. What It Does Personal Memory:** Saves user preferences and instructions in Airtable. Task & Grocery Lists:** Add, search, or delete grocery and to-do
作者：Hudson Marr
Automated Voice Appointment Booking with Vapi AI and Google Calendar
What this template does Connect a Vapi AI voice agent to Google Calendar to capture contact details and auto-book appointments. The agent asks for name, address, service type, and a preferred time. The workflow checks availability and either proposes times or books the slot—no code needed. How it works (node map) Webhook: Production URL = VAPI Server URL — receives tool calls from Vapi and returns results. CONFIGURATION (EDIT ME)** — your timezone, work hours, meeting length, buffers, and cad
作者：Francisco Rivera
Generate 7-Day Event Plans with Google Calendar, GPT-3.5 and Notion
Generate 7-Day Event Plans with Google Calendar, GPT-3.5 and Notion 🎉 Automate Your Event Planning: From Calendar Entry to Done-For-You Checklist Stop scrambling before birthdays, anniversaries, or family gatherings. This workflow turns a simple Google Calendar event into a 7-day prep plan — complete with shopping lists, tasks, and reminders — all auto-sent to Notion and your inbox. Perfect for: 👩👧 Homemakers hosting family events 💼 Solopreneurs planning launches or webinars 🎉 Anyone who wa
作者：Shelly-Ann Davy
Manage Recipes with AI-Powered Telegram Bot and Google Sheets Database
Transform Your Telegram into a Smart Recipe Assistant! Tired of scrolling through messy notes and bookmarks to find your favorite recipes? Wish you had a personal chef's assistant to help you in the kitchen? Introducing the Culinary Companion for Telegram, an n8n workflow that turns your Telegram app into a powerful, AI-driven recipe management tool, using Google Sheets as your database. 🚀 Key Features Telegram Bot Interface:** Interact with your recipe book using simple text commands. Google
作者：Issam AGGOUR
Convert Event Text to Calendar Entries with AI and NextCloud/Google/Zoho
Why use this? This workflow turns any event-related text into a new event on your calendar. Poster for a concert you want to go to? Snap a photo [with your iPhone] and boom city, it's in your calendar. † Parent-Teacher conference you can't forget? Forward that email to the webhook. † Appointment card from the doctor? Snap it in, baby! † How it works (Very, very simple) Data received by webhook. Ai Agent prompted to parse the text into structured event data. Create event in NextCloud cal (or
作者：Eric
Manage Tasks, Email & Calendar with GPT-4o Personal Assistant on Telegram
AI Personal Assistant Template Template Overview Template Name: AI Personal Assistant - Task & Email Management Price: $27 Category: Productivity & Automation Difficulty: Intermediate Use Case: Personal productivity automation for busy professionals Description Transform your daily workflow with this comprehensive AI Personal Assistant that manages your tasks, emails, and calendar through simple Telegram conversations. This template combines the power of AI with seamless integration
作者：Ronnie Craig
Multi-Modal Personal AI Assistant with Telegram & Google Gemini for Productivity Tools
Automate Your Life: The Ultimate AI Assistant in Telegram (Powered by Google Gemini) Transform your Telegram messenger into a powerful, multi-modal personal or team assistant. This n8n workflow creates an intelligent agent that can understand text, voice, images, and documents, and take action by connecting to your favorite tools like Google Calendar, Gmail, Todoist, and more. At its core, a powerful Manager Agent, driven by Google Gemini, interprets your requests, orchestrates a team of specia
作者：Anshul Chauhan
Weekly Meal Planner: AI-Generated Grocery Lists with Price Comparison to WhatsApp
Weekly Meal Planner with Auto Grocery Lists using Fillout, FluentC AI & WhatsApp 🍽️ Automate Your Weekly Family Meal Planning with AI and WhatsApp Say goodbye to mealtime stress. This workflow automates your entire weekly meal planning process — from family input to a WhatsApp-sent grocery list — using AI and no-code tools. Perfect for: Homemakers managing household routines Solopreneurs balancing business and family Parents who want to reduce decision fatigue The workflow: 🗳️ Collects meal
作者：Shelly-Ann Davy
Voice & Text Assistant with Telegram, Gemini AI, Calendar, Gmail & Notion
This n8n template demonstrates how to turn a Telegram bot into a personal AI-powered assistant that understands both voice notes and text messages. The assistant can transcribe speech, interpret user intent with AI, and perform smart actions such as managing calendars, sending emails, or creating notes. Use cases Hands-free scheduling with Google Calendar Quickly capturing ideas as Notion notes via voice Sending Gmail messages directly from Telegram A personal productivity assistant availab
作者：Paul Abraham
Complete Booking System with Google Calendar, Business Hours & REST API
GCalendar Smart Booking System Demo github code Try yourself 📋 Description Transform your booking chaos into streamlined automation with this production-ready GCalendar Smart Booking System. This comprehensive n8n workflow eliminates weeks of custom development by providing two powerful REST APIs that handle everything from input validation to calendar integration. What makes this special? Unlike basic booking forms, this system includes enterprise-grade features like intelligent conflic
作者：Sean Lon
Personal Assistant Bot with Multi-Agent System using Telegram & Google Gemini
How It Works Telegram Trigger** receives incoming messages (text, voice, photo, document). Switch** routes by message type to appropriate processors: Text → forwarded as-is. Voice → downloaded and sent to Transcribe a recording. Photo → downloaded, converted to base64, then sent to Analyze image. Document → routed to document handler. Merge* collects the processed input and passes a unified prompt to *Manager Agent**. Manager Agent (LM: Google Gemini)** orchestrates speci
作者：Akil A
Automate Candidate Rejections with GPT-4o-mini, Gmail & ClickUp Task Tracking
Description Streamline interview feedback handling with this rejection-focused workflow. It processes raw interview feedback, applies an AI-powered scoring model, checks against a threshold, and automatically sends polite rejection emails while logging tasks in ClickUp—ensuring consistent, hands-free candidate management. What This Template Does 📋 Pulls raw feedback data from Google Sheets 🧠 Uses GPT-4o-mini to structure and score candidate profiles ⚖️ Applies threshold check (average score
作者：Rahul Joshi
Automate Candidate Rejections with Google Sheets, GPT-4o-mini, Gmail & ClickUp
Description This workflow automates the candidate rejection process after interviews. It retrieves interview feedback from Google Sheets, uses AI to structure and score candidate data, applies a scoring threshold, and routes underperforming candidates into a rejection path. The system generates compassionate, professional HTML rejection emails and logs the decision in ClickUp—ensuring candidates receive timely communication while HR teams save time. What This Template Does 📋 Fetch Interview Fee
作者：Rahul Joshi
Automated Lead Follow-up System with Gmail, Google Calendar & Sheets Sync
Description Boost your meeting conversion rates with this Automated Meeting Booking Sequence! This workflow automatically follows up with unbooked leads after 24 hours, sends personalized emails with calendar links and alternate time slots, and confirms bookings via replies or webhook triggers—ensuring you book more meetings with less manual effort. What This Template Does 📅 Runs every hour to check for unbooked leads 📋 Fetches lead details (name, company, contact info) from Google Sheets 📧
作者：Rahul Joshi
Smart Meeting Rescheduler: Gmail + Calendar + Sheets Automation
Description Stop losing valuable leads to missed meetings with this No-Show Follow-Up & Rescheduling automation! Whenever a lead is marked as a “no-show” in your CRM or calendar, this workflow automatically sends polite follow-up emails with rescheduling options, tracks responses over 48 hours, and moves unresponsive leads into a nurture sequence—ensuring you recapture lost opportunities with zero manual effort. What This Template Does 📋 Detects no-show leads from CRM or calendar data 📧 Send
作者：Rahul Joshi
Learn n8n Basics in 3 Easy Steps ✨
New to n8n? This simple tutorial is the perfect way to get started. In just a few minutes, you’ll build your first automation that runs on a schedule, fetches fresh data from the internet and delivers it straight to your inbox. What you’ll do Run the workflow to grab a random inspirational quote. See how data flows through each node as it moves from an API call to processing results. Connect Gmail and send the quote directly to your email. What you’ll learn How to trigger workflows manually
作者：Miha
Lead Qualification & Auto-Assignment with GPT-4 Mini: Google Sheets to ClickUp
Description Eliminate confusion in sales hand-offs with this ClickUp Task Assignment & Ownership automation! This workflow automatically creates and assigns ClickUp tasks whenever a lead’s status changes to “Qualified” or “Hot,” ensuring seamless ownership and accountability. With AI-generated lead summaries, synchronized task details, and automatic updates between Google Sheets and ClickUp, your sales team gets crystal-clear context for every opportunity—without manual effort. What This Temp
作者：Rahul Joshi
Automated Lead Intelligence: Enrich Google Sheets with Clearbit & Sync to Notion and ClickUp
Description Give your sales team a competitive edge with this Lead Profile Enrichment automation! This workflow automatically enriches lead data by fetching company details, logos, and brand colors, then syncs everything into Notion, ClickUp, and Google Sheets—ensuring your reps walk into every call fully prepared. With domain lookups, Clearbit API integration, and seamless updates across platforms, you’ll always have a complete 360° profile of every lead—without the manual research. What Thi
作者：Rahul Joshi
Scheduled Gmail Cleanup - Auto-Delete Spam, Promotions, Social & Trash
Scheduled Gmail Cleanup – Auto-Delete Spam, Promotions, Social & Trash to save the Gmail space and time Managing Gmail manually can be tedious and time-consuming. Spam, Promotions, Social, and Trash folders quickly fill up with unwanted emails, taking up valuable storage and creating clutter. This workflow provides a simple yet powerful Gmail automation for efficient email management, helping you maintain a cleaner inbox with zero daily effort. This workflow is triggered by a Schedule node th
作者：Tejas Ambalia
Capture and Organize Ideas via Telegram with GPT-4 & Google Sheets
This n8n template creates an intelligent Ideation Agent 🤖 that captures your ideas from text and voice notes sent via Telegram. The assistant automatically transcribes your voice memos, analyzes the content with a powerful AI, and organizes it into a structured Google Sheet database. It's the perfect workflow for capturing inspiration whenever it strikes, just by talking or typing 💡. Use Cases: 🗣️ Text-Based Capture: Send any idea as a simple text message to your Telegram bot for instant proces
作者：Oussama