Personal Productivity n8n Workflows
n8n Personal Productivity workflow templates and automation recipes — 703 free workflow templates ready to import.
Auto-Follow-Up for Canceled Calendly Meetings with GPT-4, Loom & Asana
This n8n workflow automatically detects canceled meetings from Calendly, uses GPT to write a friendly follow-up message, and sends it via Gmail, complete with a personalized Loom video link. It also creates an Asana task to remind your team to follow up manually if needed. Ideal for B2B consultants, agencies, and sales teams who want to salvage missed opportunities and stay top-of-mind with prospects after no-shows. ⸻ Who it’s for Sales teams, consultants, and agencies who rely on scheduled
作者：James Carter
Get chess.com game reviews by email using Google Gemini or other LLMs
Improve your chess automatically — get a personalized AI coaching report delivered. This workflow connects to the free Chess.com public API, fetches your most recent game, and sends it to an AI language model that acts as your personal chess coach. Within minutes, you receive a structured HTML email covering everything from critical turning points to a personalized training plan. 🔧 How It Works Trigger — Runs on a daily schedule or manually on demand Config Node — Set your Chess.com username a
作者：Ucartz Online
Analyze food ingredients from Telegram photos using Gemini and Airtable
Analyze food ingredients from Telegram photos using Gemini and Airtable 🛡️ Personal Ingredient Bodyguard Turn your Telegram bot into an intelligent food safety scanner. This workflow analyzes photos of ingredient labels sent via Telegram, extracts the text using AI, and cross-references it against your personal database of "Good" and "Bad" ingredients in Airtable. It solves the problem of manually reading tiny, complex labels for allergies or dietary restrictions. Whether you are Vegan, Halal
作者：Ehsan
AI Meeting Briefing Automation: n8n, OpenAI & Slack Guide
Stop walking into meetings unprepared. This advanced n8n workflow acts as an automated executive assistant, delivering comprehensive attendee intelligence directly to your Slack workspace. Instead of manually digging through old threads, the automation triggers hourly to scan your Google Calendar for upcoming appointments. Once a meeting is detected, the flow initiates a deep search across Gmail to extract the most recent correspondence and activity history for every participant. By leveraging OpenAI’s Large Language Models (LLMs) and LangChain integration, the workflow synthesizes disparate data points into a concise, high-value briefing. It identifies key talking points, previous blockers, and the current relationship status with each stakeholder. This ensures you have the full context needed to drive decisions without the pre-meeting administrative burden. Perfect for high-volume sales teams, account managers, and executives, this template transforms how you prepare for calls by replacing manual research with instant, AI-generated insights delivered precisely when they are most relevant. **Common Use Cases:** - High-Stakes Sales Discovery: Automatically briefing Account Executives on a prospect's recent support tickets and email inquiries before a demo. - Client Relationship Management: Equipping Account Managers with a summary of the last three months of cross-departmental communication before a quarterly business review. - Executive Leadership Syncs: Providing CEOs with rapid context on internal stakeholders' recent project updates and Slack mentions prior to board or department meetings.
作者：Satoshi
Automate HR Candidate Shortlisting with Sheets, Gmail, ClickUp & Calendly
📝 Description This n8n workflow automates the candidate shortlisting process by integrating Google Sheets, Gmail, ClickUp, and Calendly. It fetches candidate records, filters high-scoring profiles, sends personalized advancement emails, and creates screening tasks for your HR team—all with a single manual trigger. 🚀 What It Does Fetch All Candidate Records Retrieves complete candidate data (names, scores, contact info, summaries) from the ‘Resume store’ Google Sheet (Sheet2). Efficiently loads
作者：Rahul Joshi
Sync Google Calendar events to Google Sheets with Slack notifications
Sync your Google Calendar events with Google Sheets and get daily Slack summaries with meeting statistics. FEATURES: Real-time sync of new and updated events Auto-categorization (Meeting, 1:1, Interview, Demo, Focus Time) Platform detection (Google Meet, Zoom, Teams) Daily statistics dashboard Cancellation tracking Optional email notifications to attendees FLOWS: New Event: Log to Sheets + Slack notification + Optional email Updated Event: Update Sheets + Slack notification Canceled Event: Lo
作者：Manu
Track Expenses Automatically with Telegram Bot using GPT-4o, OCR and Voice Recognition
Personal Expense Tracker Bot 💰 AI-powered Telegram bot for effortless expense tracking. Send receipts, voice messages, or text - the bot automatically extracts and categorizes your expenses. ✨ Key Features 📸 Receipt & Invoice OCR** - Send photos of receipts or PDF invoices, AI extracts expense data automatically 🎤 Voice Messages** - Speak your expenses naturally, audio is transcribed and processed 💬 Natural Language** - Just type "spent 50 on groceries" or any text format 🌍 Multilingual** - P
作者：Dmitrij Zykovic
Daily Habit RPG: Gamified Gmail Reminders with Quest System and Progress Tracking
Who's it for This template is perfect for anyone struggling with habit consistency who wants a fun, engaging way to maintain daily routines. It's ideal for productivity enthusiasts, fitness beginners, remote workers, students, or anyone who loves gamification and RPG elements. If you've ever wished your daily tasks felt more like an adventure game, this workflow is for you. How it works The workflow runs automatically every morning at your chosen time (default: 6 AM) and transforms your daily ha
作者：ueharayuuki
Automate Weather Reports with GPT-4 Mini and Open-Meteo API to Gmail and Slack
This workflow provides a comprehensive weather reporting system with two main functionalities: a scheduled daily summary and an interactive AI agent for dynamic queries. Who's it for? This template is ideal for anyone who wants to stay updated on the weather, from individuals planning their day to teams needing automated daily briefings. It's also a great example for developers and n8n users who want to explore the capabilities of AI Agents and integrating external APIs in their workflows. Wh
作者：ueharayuuki
Health Monitoring System with Grok-3 AI Analysis and Family/Doctor Email Alerts
Introduction Automates patient health monitoring by analyzing submitted health data via AI, determining alert necessity, and notifying family and doctors when critical conditions detected. How It Works Webhook receives health data, AI agent analyzes vitals using OpenRouter with structured parsing. Conditional logic checks alert necessity. If yes: prepares data, emails family, checks doctor criteria, sends doctor email, merges results. If no: skips alerts. Combines outcomes and responds to web
作者：Cheng Siong Chin
Convert Websites to Audio Summaries via WhatsApp using GPT and TTS
How It Works This workflow transforms any webpage into an AI-narrated audio summary delivered via WhatsApp: Receive URL - WhatsApp Trigger captures incoming messages and passes them to URL extraction Extract & validate - Code node extracts URLs using regex and validates format; IF node checks for errors User feedback - Sends either error message ("Please send valid URL") or processing status ("Fetching and analyzing... 10-30 seconds") Fetch webpage - Sub-workflow calls Jina AI Reader (https://
作者：Anthony
Smart Travel Package Finder: Search Flights & Hotels with Skyscanner-Booking.com
Introduction Automates travel itinerary creation by searching flights and hotels via APIs, then uses AI to generate personalized recommendations delivered as HTML emails through Gmail. How It Works Webhook receives travel requests, searches Skyscanner and Booking.com APIs in parallel, merges results, uses AI to create optimized itineraries, formats as HTML email, sends via Gmail. Workflow Template Webhook → Parse & Validate → Parallel Searches (Flights: Skyscanner | Hotels: Booking.com) → Merge
作者：Cheng Siong Chin
AI-Optimized Travel Itinerary Generator with Skyscanner, Booking.com and Gmail
Introduction Automates travel planning by aggregating flights, hotels, activities, and weather via APIs, then uses AI to generate professional itineraries delivered through Gmail and Slack. How It Works Webhook receives requests, searches APIs (Skyscanner, Booking.com, Kiwi, Viator, weather), merges data, AI builds itineraries, scores options, generates HTML emails, delivers via Gmail/Slack. Workflow Template Webhook → Extract → Parallel Searches (Flights/Hotels/Activities/Weather) → Merge → B
作者：Cheng Siong Chin
Get Daily Calendar Summaries via SMS with Google Calendar, Twilio and Claude AI
This free n8n automation helps anyone—from busy parents to entrepreneurs—get a daily SMS summary of their calendar events. It’s a personal assistant that gives you a heads up of what your day will look like. Great for: starting your day cognizant of the day's events, or for the neurodivergent. Example use case: Parent receives a text summarizing the Family Calendar events at 5AM. Its a reminder of a child's doctor appointment at 1PM and soccer practice at 430PM. The AI then ends the message on
作者：Anne Uy Gothong
Voice & Text Telegram Assistant with GPT-4.1-mini and Conversation Memory
Personal AI Assistant on Telegram Who It’s For: This workflow is designed for developers, founders, community managers, and automation enthusiasts who want to bring a personal AI assistant directly into their Telegram chat. It lets users interact naturally—either through text or voice messages—and get instant, AI-powered replies without switching apps or opening dashboards. ⚡ What It Does / How It Works 📥 Message Trigger: A Telegram Trigger node listens for incoming messages. 🧭 Smart Routing
作者：Balakrishnan C
Plant Care Reminder with OpenWeather, Sheets and Telegram
This workflow automates plant care reminders and records using Google Sheets, Telegram, and OpenWeather API. It checks when each plant needs watering or fertilizing, sends a personalized reminder, and lets you confirm the task with a single button. When confirmed, it updates your Google Sheet and shows a confirmation HTML page. Who is it for? Home gardeners who want to automate watering and fertilizing schedules. Anyone managing a plant collection, greenhouse, or garden and wanting a lightw
作者：Adrian
Send Multi-City Weather Forecasts with AI-Enhanced Formatting from OpenWeatherMap to Gmail
Overview This workflow automates weather forecast delivery by collecting city names, fetching 5-day forecasts from OpenWeatherMap, and generating professionally formatted HTML emails using GPT-4. The AI creates condition-based color-coded reports with safety precautions and sends them via Gmail. How It Works A form trigger collects up to three city names, which are geocoded via OpenWeatherMap API to retrieve coordinates and 5-day forecasts. JavaScript nodes process the raw weather data into
作者：Sridevi Edupuganti
Travel Itinerary Reminders with Google Calendar, Excel, and SMS/Email Alerts
This automated n8n workflow checks daily travel itineraries, syncs upcoming trips to Google Calendar, and sends reminder notifications to travelers via email or SMS. Perfect for travel agencies, tour operators, and organizations managing group trips to keep travelers informed about their schedules and bookings. What This Workflow Does Automatically checks travel itineraries every day Identifies today's trips and upcoming departures Syncs trip information to Google Calendar Sends personalized r
作者：Oneclick AI Squad
AI-powered Client Onboarding with Jotform, Asana, Slack, and HubSpot
Streamline client onboarding and project setup from hours to minutes with AI-driven automation. This intelligent workflow eliminates manual coordination, builds proposals, creates projects in Asana, welcomes clients on Slack, and logs everything — ensuring 90% faster onboarding and zero dropped steps. What This Workflow Does Transforms your client onboarding from scattered tools and emails into one seamless automation: 📝 Capture Client Details – Jotform intake form collects client, company, a
作者：Jitesh Dugar
Private Secret Santa Assignment & Notification System with Gmail & Verification
Secret Santa (Amigo Invisible) Automation 🎁 This workflow fully automates a Secret Santa (Amic Invisible) event — perfect for friends, families, or office teams who want to make their gift exchange fun, fair, and completely private. It takes a simple list of participant names and emails, then automatically pairs everyone using a non-repeating random assignment system (derangement algorithm) — meaning no one is ever assigned to themselves and every participant both gives and receives a gift exa
作者：Oriol Seguí
Automate GHL Lead Sync & ClickUp Tasks via Google Sheets
Bridge the gap between your lead spreadsheets and CRM with this high-performance n8n automation. Designed for sales teams who manage outreach across multiple channels, this workflow eliminates manual data entry and prevents lead leakage. The process begins by monitoring a Google Sheet for specific trigger conditions—such as a 'Yes' in a reply column. Once a response is detected, the workflow instantly updates the contact record in GoHighLevel (GHL), ensuring your CRM remains the single source of truth for lead status. Simultaneously, it generates a structured task in ClickUp, complete with relevant lead data, to alert your account executives that immediate action is required. By integrating Google Sheets, GHL, and ClickUp, you create a fail-safe pipeline where every warm lead is logged, tracked, and assigned for follow-up within seconds. This automation is ideal for agencies running cold email campaigns or LinkedIn outreach where initial responses are captured in sheets but need to be pushed into a professional sales stack for conversion. It ensures zero latency between a prospect's interest and your team's response time. **Common Use Cases:** - Cold Outreach Management: Automatically moving interested prospects from a prospecting sheet into a GHL sales pipeline. - Appointment Setting Workflow: Creating urgent ClickUp tasks for SDRs as soon as a lead confirms interest via a shared Google Sheet. - Multi-Channel Lead Consolidation: Centralizing replies from various lead scrapers or external vendors into a unified CRM and project management system.
作者：Rahul Joshi
Telegram Appointment Scheduler Bot with Google Calendar & Sheets
Telegram Appointment Scheduling Bot with n8n 📃 Description Tired of managing appointments manually? This template transforms your Telegram account into a smart virtual assistant that handles the entire scheduling process for you, 24/7. This workflow allows you to deploy a fully functional Telegram bot that not only schedules appointments but also checks real-time availability in your Google Calendar, logs a history in Google Sheets, and allows your clients to cancel or view their upcoming app
作者：Club de Inteligencia Artificial Politécnico CIAP
Automate Holiday Meeting Conflict Detection via n8n & Slack
Managing global team schedules often leads to the 'holiday trap'—scheduling critical syncs on dates when regional offices are closed. This advanced n8n automation eliminates manual calendar audits by cross-referencing your upcoming Google Calendar events against global public holiday databases. Designed for Operations Managers and Project Leads, the workflow acts as an intelligent scheduling assistant. It proactively scans the week ahead, identifies potential conflicts based on specific country codes, and generates a consolidated Slack digest. Beyond just flagging issues, it leverages internal logic to propose viable alternative dates, ensuring project momentum remains uninterrupted. The flow triggers on a weekly schedule, fetches event data, processes regional holiday APIs via HTTP requests, and uses JavaScript code nodes to calculate the best rescheduling windows. This high-efficiency automation reduces administrative friction, prevents 'no-show' meetings, and respects the work-life balance of distributed teams by honoring their local public holidays automatically. **Common Use Cases:** - Global Project Management: Ensuring sprint planning or stakeholder reviews don't fall on regional bank holidays. - Client Success Coordination: Automatically notifying Account Managers if a scheduled client check-in conflicts with the client's national holiday. - Distributed Team Ops: Streamlining internal syncs for companies with departments spread across EMEA, APAC, and AMER regions.
作者：Takuya Ojima
AI News Curator: Automate RSS to Notion & Slack with Gemini
Stop drowning in information overload and start leveraging strategic intelligence. This advanced n8n automation serves as your private AI-powered research assistant, transforming chaotic RSS feeds into a structured, actionable knowledge base. Every morning, the workflow triggers a sophisticated data pipeline: it scrapes your selected news sources, utilizes Google Gemini to generate high-level executive summaries, and cross-references content against a custom tag dictionary stored in Google Sheets. Unlike simple aggregators, this flow uses an AI Agent to categorize and prioritize articles based on your specific business interests. The results are dual-purposed: a permanent, searchable database is created in Notion for long-term research, while a high-priority 'Daily Digest' is pushed directly to Slack to keep your team aligned. This eliminates hours of manual reading and ensures that critical market shifts, competitor moves, or industry trends are never missed. It is the perfect solution for data-driven teams that need to maintain a competitive edge without the manual overhead of traditional media monitoring. **Common Use Cases:** - Competitive Intelligence Tracking: Automatically monitor competitor press releases and product launches to update your sales enablement docs in Notion. - PR and Brand Sentiment Monitoring: Scan industry publications for brand mentions and instantly alert the Comms team via Slack for rapid response. - Market Research Automation: Collect and tag global economic reports or niche industry news to build a categorized trend library for research operations.
作者：Takuya Ojima