IT Ops n8n Workflows
n8n IT Ops workflow templates and automation recipes — 907 free workflow templates ready to import.
Automate outbound AI sales calls with double-dial using Airtable and Vapi AI
🚀 The Ultimate AI Sales Outbound Engine Stop wasting hours on manual dialing and listening to ringtones. This workflow transforms your *Airtable* into a high-velocity *AI Call Center* using *Vapi AI*. ⚡ TL;DR Automate lead qualification calls, handle voicemails like a pro, and sync every transcript back to your CRM without lifting a finger. 🧠 How it Works The Scout: Every minute, n8n scans your Airtable for leads marked TBC. The Dialer: It triggers a personalized Vapi AI call, passing along
作者：zahir khan
Track BlueSky Post Engagement Metrics in Google Sheets Automatically
This workflow automatically syncs engagement metrics (Likes, Reposts, Replies) from BlueSky back to your content calendar in Google Sheets. It ensures your reporting is always up to date without manual data entry. Who is this for Great for social media managers, agencies, and creators who need to report on content performance or analyze which post topics are driving the most engagement. What it does The workflow uses a smart "Active Window" strategy to save API calls and ensure stability: Fetc
作者：Soumya Sahu
Evaluate OMR answer sheets with Gemini vision AI and Google Sheets
✅ What problem does this workflow solve? Manual checking of OMR (Optical Mark Recognition) answer sheets is time-consuming, error-prone, and difficult to scale—especially for schools, coaching institutes, and exam centers. This workflow automates OMR evaluation end-to-end using AI, from reading a scanned answer sheet image to calculating scores and storing structured results in Google Sheets. ⚙️ What does this workflow do? Accepts a scanned OMR answer sheet image via webhook. Uses AI vision
作者：InfyOm Technologies
Analyze contract risk from Google Drive with OpenAI and log to Gmail & Sheets
How it works This workflow automates end-to-end contract analysis when a new file is uploaded to Google Drive. It downloads the contract, extracts its content, and uses AI to analyze legal terms, obligations, and risks. Based on the assessed risk level, it notifies stakeholders and logs structured results into Google Sheets for audit and compliance. Step-by-step Step 1: Contract ingestion and AI analysis** Google Drive Trigger – Monitors a specific folder for newly uploaded contract files.
作者：Avkash Kakdiya
Track monthly OpenAI token usage with Google Sheets and Gmail reports
Who's this for Finance teams, AI developers, product managers, and business owners who need to monitor and control OpenAI API costs across different models and projects. If you're using GPT-4, GPT-3.5, or other OpenAI models and want to track spending patterns, identify cost optimization opportunities, and generate stakeholder reports, this workflow is for you. What it does This workflow automatically tracks your OpenAI token usage on a monthly basis, breaks down costs by model and date, stores
作者：Patrick Campbell
Add MailPoet subscribers from WordPress forms via TWZ plugin and log to Google Sheets
What Is TWZ n8n MailPoet Integration? This workflow adds subscribers to MailPoet using n8n by bridging WordPress through a custom REST API and logging results in Google Sheets. MailPoet is a popular WordPress email marketing plugin, but it does not provide a public REST API. Because of this limitation, n8n cannot connect to MailPoet directly using native nodes or standard integrations. This workflow demonstrates a practical and production-ready solution for connecting n8n → WordPress → MailPo
作者：Sergey Tulyaganov
Send AI sales proposals and Stripe payment links after Calendly calls
Meeting → Proposal → Payment → Follow-up Automation Categories: Sales Automation, AI Proposals, Revenue Ops This workflow automatically turns a booked sales call into a customized proposal, a Stripe payment link, and a follow-up email — without manual work. It’s designed to handle everything after a sales call so momentum doesn’t die. Booked call → proposal → payment → done. What This Workflow Does This automation runs the moment a sales call is booked and executes a complete post-call sal
作者：Chris Zhang
Qualify and email literary agents with GPT‑4.1, Gmail and Google Sheets
Inspiration & Notes This workflow was born out of a very real problem. While writing a book, I found the process of discovering suitable literary agents and managing outreach to be manual, and surprisingly difficult to scale. Researching agents, checking submission rules, personalizing emails, tracking submissions, and staying organized quickly became a full-time job on its own. So instead of doing it manually, I automated it. I built this entire workflow in 3 days — and the goal of publishi
作者：malcolm
Send AI-generated Gmail auto replies with GPT-4o-mini and Google Sheets
Overview This workflow automatically replies to important incoming Gmail messages using AI, while preventing duplicate or unnecessary replies. It applies multiple safety checks (filters, Google Sheets history, and Gmail sent history) to ensure replies are sent only when appropriate. This template is designed for creators, freelancers, and teams who want a reliable and maintainable AI-powered email auto-reply system. How it works New Gmail messages are received and normalized into a consiste
作者：kota
Generate VEED AI talking head videos from sheet rows with OpenAI or ElevenLabs
A production-ready n8n workflow that generates AI avatar videos from images and text using VEED Fabric 1.0, with flexible multi-platform publishing capabilities. Key Capabilities Unlimited Scale Process any number of videos**: Sequential processing ensures each video is fully generated and published before moving to the next Batch processing**: Add multiple video requests to Google Sheet and let the workflow process them automatically No context mixing**: Each video maintains its own configura
作者：VEED
Forecast and report multi-channel tax liabilities with OpenAI, Gmail, Sheets and Airtable
How It Works This workflow automates tax compliance by aggregating multi-channel revenue data, calculating jurisdiction-specific tax obligations, detecting anomalies, and generating submission-ready reports for tax authorities. Designed for finance teams, tax professionals, and e-commerce operations, it solves the challenge of manually reconciling transactions across multiple sales channels, applying complex tax rules, and preparing compliant filings under tight deadlines. The system triggers mo
作者：Cheng Siong Chin
Event Sponsor Matching with Google Sheets, GPT & Gmail
Event Sponsor Matching: Google Sheets, GPT-4o & Gmail Revenue Optimizer Who is this for? Event planners, conference organizers, non-profits, and partnership managers who manage sponsor spreadsheets and want AI-powered package recommendations to maximize revenue. What problem is this workflow solving? Sponsor matching is manual and suboptimal: Hours matching 50+ sponsors to Gold/Silver/Bronze packages Missing perfect fits (enterprise → Gold, startups → Silver) No personalized outreach or tracki
作者：Milo Bravo
Log farm machinery operations from a webhook into Google Sheets
TEMPLATE DESCRIPTION Eliminate manual farm operations logging and gain real-time visibility into machinery performance, fuel consumption, and equipment breakdowns. This webhook-based workflow automatically captures operational data from your web interface and organizes it across three structured Google Sheets—giving you audit-ready records without the 30-60 minutes of daily paperwork. Who's it for Farm operations managers running 200-2000 acre operations who need enterprise-grade operationa
作者：vaughn959
Vet new Typeform leads with ZeroBounce and sync qualified contacts to Mautic
Typeform to Mautic: Advanced ZeroBounce Lead Vetting This workflow automates the transition of new Typeform submissions into Mautic, using ZeroBounce for multi-layer validation (Validation + Scoring). Results are also output to Google Sheets for review. 🚀 How it Works ⚡ Trigger & Verification: Activates on new Typeform submissions and first checks if an email address is provided. Email present: Proceeds to credit check and validation Email missing: Customer details are added to Reject
作者：ZeroBounce
Monitor and analyze competitor Facebook ads with Apify, GPT-4o, Gemini, and Google Sheets
Categories Marketing Intelligence, Ad Operations, Competitive Research, Creative Analysis Build a Facebook Ad Intelligence Pipeline with Apify, AI, and Google Sheets This workflow creates an end-to-end Facebook Ad Intelligence pipeline that automatically collects live ads from the Facebook Ad Library, analyzes their creative and messaging using AI, and stores structured insights in Google Sheets for reuse. The system continuously pulls ads from specified Facebook Ad Library URLs, filters fo
作者：Ahmed Salama
Generate and track offer letters with Google Sheets, Docs, Drive and Gmail
How it works This workflow automates the full offer letter lifecycle, from generation to final candidate response tracking. When a new row with a Pending status is added to Google Sheets, it creates a personalized offer letter using a Google Docs template. The document is converted to PDF, stored in Google Drive, shared securely, and sent to the candidate via Gmail. Candidate responses are captured through webhooks, validated against deadlines, and used to update status and trigger follow-up com
作者：Avkash Kakdiya
Schedule Facebook posts from Google Sheets with approval and Drive images
Description Automate Facebook post scheduling from a Google Sheets content calendar. Runs 4 times daily, reads approved posts scheduled for today, downloads images from Google Drive, schedules via Facebook Graph API, and updates tracking sheet with published URLs—perfect for social media managers and agencies. What this workflow does This workflow eliminates manual Facebook posting by automating the entire scheduling process from a centralized Google Sheets content calendar. It runs four time
作者：isaWOW
Schedule approved LinkedIn page posts from Google Sheets with precise timing
Description Automate LinkedIn organization page posting with precise time scheduling and Google Drive media management. Runs hourly during business hours, processes approved posts scheduled for today, waits until exact time, publishes to LinkedIn, and updates tracking sheet—perfect for maintaining consistent LinkedIn presence. What this workflow does This workflow automates LinkedIn organization page posting with precise timing control and a centralized Google Sheets content calendar. It runs
作者：isaWOW
Collect reviews, analyze sentiment, and generate reports with Decodo and Google Gemini
This n8n workflow automates review collection, analysis, and reporting by scraping review links from Airtable, extracting structured review data, storing it in Google Sheets, and generating AI-powered sentiment insights using Google Gemini. Use Cases Automated Review Tracking: Continuously fetch and process customer reviews without manual effort. Sentiment Analysis & Insights: Identify overall sentiment, common praise, complaints, and improvement areas using AI. Centralized Review Storage: Stor
作者：Zain Khan
Monitor Google Search rankings with SerpApi and Google Sheets
Google Keyword SEO Monitoring What this is about This workflow enables SEO monitoring by checking Google rank positions for a list of keywords and domains. It uses SerpApi's Google Search API, but can be customized to use any of SerpApi's APIs. How it works The workflow accepts Google Sheet with a list of keywords and domains to identify their rank in Google search results. The results are synced to two sheets in a Google Sheet. The first is a log of all past runs. The second is an overview
作者：SerpApi
Generate and schedule social media posts with OpenAI, Google Sheets and Buffer
Automate your social media content pipeline from idea to scheduled post. This workflow reads content ideas from a Google Sheet, uses OpenAI to generate platform-optimized posts for LinkedIn, X (Twitter), and Facebook, then schedules them via Buffer — all with Slack notifications and error tracking. Key features: Multi-platform optimization: Tailors content length, tone, and hashtags for each social network. Automated scheduling: Direct integration with Buffer for hands-off publishing. Robust er
作者：Mostafa
Generate and validate bulk QR codes with Google Sheets and Google Drive
This workflow allows you to generate QR codes (Barcodes) in bulk from a Google Sheets file and store the generated QR images automatically in Google Drive. Each QR code contains a unique identifier (in this template, an email address) and is connected to a validation webhook. When a QR code is scanned, the webhook checks whether the ID exists and verifies its status. The system updates the spreadsheet to reflect whether the QR code has been generated and whether it has already been used. This
作者：Cahya
Send WhatsApp new product campaigns from WooCommerce with OpenAI and Sheets
Who Is This For? This workflow is perfect for e-commerce store owners using WooCommerce who want to automatically announce new products to their customers through personalized WhatsApp messages. It's ideal for businesses looking to increase product visibility and drive sales without manual outreach efforts. What This Workflow Does This workflow automatically announces new WooCommerce products by extracting product images and converting HTML descriptions into concise, bullet-pointed features usi
作者：SpaGreen Creative
Sync Facebook leads from Google Sheets to Perfex CRM via REST API
Who’s it for This workflow is built for sales and marketing teams who collect Facebook Lead Ads into Google Sheets and want to automatically sync those leads into Perfex CRM without manual data entry or duplicate records. What it does The workflow checks Google Sheets for new rows where lead_status is marked as CREATED. For each lead, it searches Perfex CRM using the email address via the Rest API module for the Perfex CRM plugin. If the lead already exists, the workflow updates the sheet with
作者：Asraful Attare