AI-Powered Invoice Extractor via Telegram to Airtable — Workflow n8n

Średnia złożoność⚡ Wyzwalacz11 węzłów🏷️ Invoice Processingautor: BizThrive.ai

Przegląd

📄 Description

This workflow automates the extraction of structured invoice data from PDF files sent via Telegram and stores it in Airtable. It leverages GPT-4o for intelligent parsing and includes conversational memory for a seamless user experience. Designed for businesses and freelancers who receive invoices digitally and want to streamline their record-keeping.

⚙️ How It Works

Telegram Trigger – Listens for incoming messages and PDF attachments.
Switch Node – Filters messages to ensure o

Użyte węzły

TelegramAI AgentOpenAI Chat ModelSimple Memory

Podgląd workflow

📋 SETUP REQUIREMENTS
🔧 Prerequisites:
• Telegram Bot Token (from @BotFather)
• OpenAI API Key (GPT-4o model access)
• Airtable Account with API access
📊 Airtable Setup:
🤖 INVOICE CATEGORISER WORKFLOW
📝 Purpose:
Automatically extracts invoice data from PDF files sent
🔄 Process Flow:
1. Telegram message received
2.
📱 HOW TO USE
1️⃣ Start Conversation:
• Send any message to the Telegram bot
• Bot will ask for company/individual name
2️⃣ Upload Invoice:
• Send PDF invoice as file attachment
📊 AIRTABLE DATA STRUCTURE
📋 Invoices Table Fields:
• Invoice Number, Date, Supplier
• Supplier Address, Tax ID
• PO Number, Due Date
• Receiver Name, Address
🔧 TROUBLESHOOTING
❌ Common Issues:
📄 PDF Not Processing:
• Check file is actually PDF format
• Ensure file size is reasonable
• Verify PDF contains readable text
⚙️ CONFIGURATION NOTES
🎯 AI Agent Settings:
• Uses GPT-4o model for accuracy
• Structured prompts for consistency
• Memory enabled for context
• Tools connected for Airtable operations
memorytooltoolmodel
OpenAI Chat Model
Simple Memory
C
Create Line Item1
C
Create Invoice1
Telegram3
E
Edit Fields1
Telegram2
E
Extract from File1
S
Switch1
⚡
T
Telegram Trigger1
AI Agent1
11 nodes11 edges

Jak to działa

  1. 1

    Wyzwalacz

    Workflow uruchamia się wyzwalaczem wyzwalacz.

  2. 2

    Przetwarzanie

    Dane przepływają przez 11 węzłów, connecting agent, airtabletool, extractfromfile.

  3. 3

    Wyjście

    Workflow kończy automatyzację i dostarcza wynik do skonfigurowanego miejsca docelowego.

Szczegóły węzłów (11)

TE

Telegram

telegram

#1
AI

AI Agent

n8n-nodes-langchain.agent

#2
OP

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

#3
SI

Simple Memory

n8n-nodes-langchain.memoryBufferWindow

#4

Jak zaimportować ten workflow

  1. 1Kliknij przycisk Pobierz JSON po prawej stronie, aby zapisać plik workflow.
  2. 2Otwórz swoją instancję n8n. Przejdź do Workflow → Nowy → Importuj z pliku.
  3. 3Wybierz pobrany plik ai-powered-invoice-extractor-via-telegram-to-airtable i kliknij Importuj.
  4. 4Skonfiguruj dane uwierzytelniające dla każdego węzła usługi (klucze API, OAuth itp.).
  5. 5Kliknij Testuj workflow, aby sprawdzić, czy wszystko działa, a następnie aktywuj go.

Lub wklej bezpośrednio w n8n → Importuj z JSON:

{ "name": "AI-Powered Invoice Extractor via Telegram to Airtable", "nodes": [...], ...}

Integracje

agentairtabletoolextractfromfilelmchatopenaimemorybufferwindowsetswitchtelegramtelegramtrigger

Pobierz ten workflow

Pobierz i zaimportuj jednym kliknięciem

Pobierz JSONZobacz na n8n.io
Węzły11
Złożonośćmedium
Wyzwalacztrigger
KategoriaInvoice Processing

Autor

BizThrive.ai

BizThrive.ai

@davids

Tagi

agentairtabletoolextractfromfilelmchatopenaimemorybufferwindowsetswitchtelegramtelegramtrigger
⚡

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🔗 Webhook·12 nodes