Personal Productivity n8n Workflows
n8n Personal Productivity workflow templates and automation recipes — 703 free workflow templates ready to import.
Meal Planner: Cost Tracking, Leftover Recipes & Nutrition Diary in Google Sheets
Who's it for This template is for home cooks, small restaurant owners, or anyone who wants to streamline their meal planning, ingredient cost tracking, leftover management, nutritional analysis, and social media promotion. It's ideal for those looking to optimize their kitchen operations, reduce food waste, maintain a healthy diet, and efficiently share their culinary creations. How it works / What it does This advanced workflow acts as a comprehensive culinary assistant. Triggered by a new m
autor: takuma
Expense Logging with Telegram to Google Sheets using AI Voice & Text Parsing
Use Cases -Personal or family budget tracking. -Small business expense logging via Telegram -Hands-free logging (using voice messages) How it works: -Trigger receives text or voice. -Optional branch transcribes audio to text. -AI parses into a structured array (SOP enforces schema). -Split Out produces 1 item per expense. -Loop Over Items appends rows sequentially with a Wait, preventing missed writes. -In parallel, Item Lists (Aggregate) builds a single summary string; Merge (Wait for
autor: Calvin Cunningham
Daily AI Outfit Recommendations Based on Weather Forecast to Slack
Description Start your day with the perfect outfit suggestion tailored to the local weather. This workflow runs automatically every morning, fetches the current weather forecast for your city, and uses an AI stylist to generate a practical, gender-neutral outfit recommendation. It then designs a clean, vertical image card with all the details—date, temperature, weather conditions, and the complete outfit advice—and posts it directly to your Slack channel. It’s like having a personal stylist and
autor: koichi nagino
Automated Amazon Price Monitoring & Alerts with Decodo, Google Sheets & Telegram
Sign up for Decodo — get better pricing here Who’s it for This workflow is designed for e-commerce operators, pricing analysts, retail founders, and procurement teams who need reliable, automated price intelligence without manual tracking. If you manage competitive pricing across Amazon or multiple product URLs stored in Google Sheets, this workflow gives you consistent monitoring and automated alerts. What it does This automation checks product prices on a schedule, scrapes real-time Amazon da
autor: Rully Saputra
Automate Menstrual Cycle Tracking with GPT-4, Google Sheets and Telegram Notifications
Who's it for Women and healthcare providers who want to automate menstrual cycle tracking with personalized AI-powered health insights delivered through multiple channels. What it does This workflow automates the complete cycle tracking process: Retrieves period and symptom data from Google Sheets every morning Analyzes patterns using OpenAI GPT to generate personalized health insights Sends daily notifications via Telegram on weekdays Creates Google Calendar reminders for upcoming cycle even
autor: Miki Arai
Submit iOS meeting notes to Obsidian using local AI transcription
This workflow enables seamless, privacy-first capture of meeting notes from your iPhone. It pairs with an iOS Shortcut that leverages Apple’s on-device transcription from the Voice Memos app and optionally passes the output to ChatGPT or a local AI model for summarization. Who it's for Anyone who wants fast, secure note capture on iOS Professionals (e.g., lawyers, therapists) who require on-device processing for privacy Obsidian users who want to sync mobile notes via Google Drive What it doe
autor: Angel Menendez
Automate Service Package Recommendations with Google Workspace Sales Pipeline Tracking
💰 Package Recommender with Sales Pipeline Tracking What It Does Automatically recommends the right service package based on budget, sends beautifully formatted proposal emails with case studies, logs everything to a sales pipeline tracker, and schedules your follow-up reminders. Converts inquiries into booked calls without manual proposal writing. How It Works Form Trigger → Lead submits budget and challenge details Log to Pipeline → All inquiry data saved to tracking sheet Budget Router → Dir
autor: Xavier Tai
Send Personalized Occasion Wishes with AI, Google Sheets and Gmail
Overview: Automated Occasion Wisher How it works Runs daily to check if today matches any birthday, anniversary, or special occasion in your Google Sheet AI Agent reads the sheet and returns a list of users having a special occasion to wish with details and a personalized wishing message If there is no one to wish, no email is sent. If there are multiple people to wish, multiple personalized emails are sent Setup steps Connect your Google Sheet containing columns as: Name, Occasion_Date, Em
autor: Arbaz Asif
Notion to OneNote for note taking.
Purpose This solution enables you to manage all your Notion and Todoist tasks from different workspaces as well as your calendar events in a single place. This is 2 way sync with partial support for recurring How it works The realtime sync consists of two workflows, both triggered by a registered webhook from either Notion or Todoist. To avoid overwrites by lately arriving webhook calls, every time the current task is retrieved from both sides. Redis is used to prevent from endless loops, si
autor: Yuvraj Singh
Autonomous Meeting Scheduler with GPT-4o-mini, Telegram, and Google Calendar
This n8n template demonstrates how to build an autonomous AI assistant that handles real business tasks through natural conversation on Telegram. The example shows meeting scheduling with CRM lookup and calendar management, but the architecture supports any business automation you can imagine - simply add tools and the AI learns to use them automatically. Use cases are many: Try automating appointment scheduling, customer support tickets, invoice generation, lead qualification, email management
autor: Servify
Automated Failed Login Detection with Jira Tasks, Slack Alerts & Notion Logging
Automated Failed Login Detection with Jira Security Tasks, Slack Notifications Webhook: Failed Login Attempts → Jira Security Case → Slack Warnings This n8n workflow monitors failed login attempts from any application, normalizes incoming data, detects repeated attempts within a configurable time window and automatically: Sends detailed alerts to Slack, Creates Jira security tasks (single or grouped based on repetition), Logs all failed login attempts into a Notion database. It ensures fast,
autor: WeblineIndia
Process Social Media Leads with GPT-4.1 Summaries, Google Sheets, Jira & Slack
Automated Social Media Lead Processing with AI Summaries, Slack Alerts & Jira Ticketing This workflow automatically collects new lead messages from social media platforms, LinkedIn or web forms, filters relevant marketing inquiries using keywords, classifies and summarizes the lead with AI, logs it to Google Sheets, creates a Jira task and sends Slack notifications. Additionally, it generates weekly lead reports for team insights. It reduces manual triage, ensures no valid inquiry is missed
autor: WeblineIndia
Automate ETL Error Monitoring with AI Classification, Sheets Logging & Jira Alerts
ETL Monitoring & Alert Automation: Jira & Slack Integration This workflow automatically processes ETL errors, extracts important details, generates a preview, creates a log URL, classifies the issue using AI and saves the processed data into Google Sheets. If the issue is important or needs attention, it also creates a Jira ticket automatically. The workflow reduces manual debugging effort, improves visibility and ensures high-severity issues are escalated instantly without human intervention.
autor: WeblineIndia
Automate Job Applications with AI Resume Tailoring using GPT-4o, LinkedIn & Gmail
Overview Stop applying manually. This workflow acts as your personal AI recruiter, automating the end-to-end process of finding high-quality jobs, tailoring your resume, and preparing personalized outreach emails to decision-makers. What this workflow does Scrapes Real-Time Jobs:** Uses Apify to pull live job listings from LinkedIn based on your specific keywords (e.g., "AI Automation"). Smart Filtering:** Uses GPT-4o-mini to analyze job descriptions against your skills and automatically discar
autor: Websensepro
Automate Email Triage & Meeting Scheduling with Gmail, GPT-4 & Google Calendar
This workflow acts as your personal inbox assistant. It automatically filters, classifies, and responds to incoming emails using AI, saving you from manually sorting through leads or inquiries 24/7. 👥 Who’s it for Freelancers & Consultants** handling their own sales pipeline. Sales Professionals** who need to book meetings instantly. Small Business Owners** who want to automate customer support or lead triage. Agencies** managing inbound inquiries for multiple clients. ⚙️ How it works This wor
autor: Adem Tasin
Generate Personalized Weather Reports with OpenWeatherMap, Python and GPT-4.1-mini
How it works User enters name of a city for which most current weather information will be gathered Custom Python code processes the weather data and generates a custom email about the weather AI agent further customizes the email and add a related joke about the weather Recipient gets the custom email for the city Set up instructions Enter city to get the weather data Add OpenWeather API and replace <your_API_key> with your actual API key Add your OpenAI API in OpenAI Chat Model Node Add
autor: Moe Ahad
Sync Upcoming Anime Releases from Jikan API to Google Calendar with Rate Limiting
Who is this for Anime Enthusiasts:** Users who want to automate their watchlists based on specific voice actors or creators. n8n Learners:** Anyone looking for a best-practice example of handling API rate limiting, loops, and data filtering. Calendar Power Users:** People who want to populate their personal schedule with external data sources automatically. What it does Search:** Queries the Jikan API for a specific person (e.g., Voice Actor "Mamoru Miyano"). Wait:** Pauses execution to respect
autor: Miki Arai
Track and Visualize Daily Moods with GPT-4o, Wolfram Alpha, Sheets, and Slack
Overview This workflow, "Mood Graph Studio," offers a comprehensive solution to track and visualize your emotional well-being. By simply inputting a single sentence about your mood, this template uses AI to perform a sentiment analysis, generates a visual graph via Wolfram Alpha, provides personalized feedback, and logs everything to Google Sheets. It is designed for anyone interested in mindfulness, self-reflection, or quantified self-tracking. How It Works The workflow is divided into two ma
autor: koichi nagino
Smart Break Recommendation System using Google Calendar, Weather Data, and GPT-4 to Slack
Who is this for This workflow is perfect for busy professionals, consultants, and anyone who frequently travels between meetings. If you want to make the most of your free time between appointments and discover great nearby spots without manual searching, this template is for you. What it does This workflow automatically monitors your Google Calendar and identifies gaps between appointments. When it detects sufficient free time (configurable, default 30+ minutes), it calculates travel time to yo
autor: 長谷 真宏
Build a Smart Personal Assistant with GROQ, LLaMA & Search Tools
A reasoning agent that can think, search, calculate, and remember — powered by GROQ inference and ready to deploy in one click. Unlike traditional AI bots that only respond, this assistant reasons before replying, fetches real-time facts, does math, and keeps short-term memory of your conversation. 🔧 How it works This template builds a conversational AI agent using the GROQ LLaMA 3 or LLaMA 4 API, combined with modular tools like: 🧠 Think Tool – performs step-by-step logical reasoning 🔍 SerpA
autor: DigiMetaLab
Create AI Diary Entries from LINE Photos with OpenAI Vision and Google Drive
Overview This workflow turns photos sent to a LINE bot into tiny AI-generated diary entries and saves everything neatly in Google Drive. Each time a user sends an image, the workflow creates a timestamped photo file and a matching text file with a short diary sentence, stored inside a year/month folder structure (KidsDiary/YYYY/MM). It’s a simple way to keep a lightweight visual diary for kids or daily life without manual typing. LINE Photo to AI Diary with Goo… Who this is for Parents who
autor: SOLOVIEVA ANNA
Generate AI-Powered Strava Performance Evolution Reports with Google Sheets & GPT-5-nano
Automatically analyze your full sports performance evolution using your Strava activities, enriched with AI insights and delivered directly to your email — all powered by your own n8n instance. ✨ Why this workflow? Stop manually reviewing your training history. This workflow automates the entire analysis: collecting activities, filtering by date range, comparing progress, generating a structured AI report, storing it, and emailing it to you. Battle-tested:** refined across multiple Strava acc
autor: Oriol Seguí
Generate Multi-Channel Release Notes from ClickUp Tasks with GPT-4o, Notion & Slack
This workflow converts raw ClickUp task updates—received directly through a webhook—into fully automated release documentation. It validates incoming payloads, fetches and cleans task details, enriches them with AI-generated metadata, produces structured release notes using GPT-4o, publishes them to Notion, notifies stakeholders on Slack, emails a formatted summary, and logs the release into Google Sheets. The system handles malformed events gracefully by logging invalid payloads and continues o
autor: Rahul Joshi
Convert Gmail Emails to Telegram Voice Messages with GPT-5 and Inworld TTS
Who’s it for For makers, founders, and productivity nerds who want to listen to their inbox instead of reading it. No servers, no hosting — all done with n8n, a Telegram bot, and AI/ML API (LLM + TTS). What it does / How it works This workflow listens for new Gmail emails, extracts the sender, subject, date, and snippet, generates a 2–3 sentence natural summary using GPT-5 via AI/ML API, then converts the text into a lifelike voice message using Inworld TTS-1-Max. The final audio file is down
autor: AI/ML API | D1m7asis