Personal Productivity n8n Workflows
n8n Personal Productivity workflow templates and automation recipes — 703 free workflow templates ready to import.
Track freelance jobs from Apify and get instant WhatsApp alerts for new leads
Automatically track new freelance job postings from any platform using Apify Actors, process the results, and get real-time WhatsApp alerts for new opportunities. This workflow saves jobs to Google Sheets for record-keeping and sends instant notifications so you never miss a client lead. Who’s it for Freelancers, agencies, and business developers who want to monitor platforms like Upwork, Fiverr, or Freelancer for new jobs — without checking manually. How it works The workflow starts when a
autor: Asfandyar Malik
Daily Google Tasks Briefing in Slack with Ollama-Powered Summaries
Tasks Briefing This template posts a clean, Slack-ready morning summary of your Google Tasks due today. It fetches tasks, filters only those due “today” in your timezone, asks a local LLM (via LangChain + Ollama) to produce a short summary (no steps, just a concise brief), strips any hidden <think> blocks, and delivers the message to your chosen Slack channel. How it works Trigger at Morning (Cron) – runs at 7:00 AM (you can change the hour) to kick things off daily. Get many tasks (Goo
autor: Axiomlab.dev
Automate High-Value Lead Alerts from GoHighLevel to Slack, Sheets and Calendar
📊 Description Streamline sales prioritization by automatically identifying, scoring, and routing high-value leads from GoHighLevel CRM to your sales team. This workflow scores contacts daily, flags top prospects, alerts sales reps in Slack, logs data to Google Sheets, and schedules instant follow-ups in Google Calendar — ensuring no valuable lead slips through the cracks. 🚀📈 What This Template Does Triggers daily at 8:00 AM to fetch all contacts from GoHighLevel CRM. ⏰ Processes lead data and e
autor: Rahul Joshi
Multi-Modal Expense Tracking with Telegram, Gemini AI & Google Sheets
🤯 Problem of Traditional Bookkeeping 🔀 Context switch kills the habit: Because bookkeeping lives outside the apps you use every day, you postpone it → forget to log. 🧱 High input friction: You’re forced to fill rigid fields (amount/category/date/notes…), which is slow and discouraging for quick capture. 🎙️💸 Weak or pricey natural-language options: A few tools support voice/chat, but they’re often expensive, and the experience is hit-or-miss. 🔒📦 Limited data ownership: Records live on third-party
autor: OwenLee
Track Daily Moods with AI Analysis & Reports using GPT-4o, Data Tables & Gmail
Track your daily mood in one tap and receive automated AI summaries of your emotional trends every week and month. Perfect for self-reflection, wellness tracking, or personal analytics. This workflow logs moods sent through a webhook (/mood) into Data Tables, analyzes them weekly and monthly with OpenAI (GPT-4o), and emails you clear summaries and actionable recommendations via Gmail. ⚙️ How It Works Webhook – Mood → Collects new entries (🙂, 😐, or 😩) plus an optional note. Set Mood Data → Ad
autor: Jose Castillo
Save & Summarize Articles from Telegram to Notion using GPT-4o
Who it's for This workflow is for anyone who wants to build an automated, AI-enhanced reading list. Ideal for: Knowledge workers and researchers who collect and organize articles Students managing study materials Productivity hackers who use Telegram and Notion for personal knowledge management Anyone using the AI-Enhanced Knowledge Base Tracker Notion Template How it works This workflow takes any article link sent to your Telegram bot and automatically: Parses the article into a clean title an
autor: Yosua Surojo
AI-Powered n8n Release Notes Summary Notifications via Gmail with GPT-5-Mini
Who's it for This workflow is perfect for n8n users and teams who want to stay up-to-date with the latest n8n releases without manually checking GitHub. Get AI-powered summaries of new features and bug fixes delivered straight to your inbox. What it does This workflow automatically monitors the n8n GitHub releases page and sends you smart email notifications when new updates are published. It fetches release notes, filters them based on your schedule (daily, weekly, etc.), and uses OpenAI to
autor: Jeff Huera
Snap & Track Nutrition: Telegram Food Photos → Gemini Vision AI → Google Sheets
📸🍽️ Telegram Food Photo → 🤖 Gemini Vision AI → 📊 Nutrition Data → 📄 Google Sheets + 🗂️ Drive What this workflow does 📸 Snap and send a photo of your meal via Telegram 🧠 Gemini Vision AI analyzes the image and estimates calories, protein, carbs, and fats 🤖 AI Agent structures the data with meal name, description, and timestamp 📄 Auto-logs nutrition data to Google Sheets for tracking 🗂️ Saves original meal photos to Google Drive with timestamped filenames 💬 Sends instant Telegram reply with full
autor: Anir Agram
Automated Weather Reports with OpenWeatherMap and Telegram ☀️
Get a fun and clear weather report sent to your phone automatically! 📰 This little bot wakes up, checks the weather for you, and builds a super simple summary of your day. What it does: 🌡️ Grabs the current temperature and what it actually feels like. 📉 Figures out the high and low for the whole day. 📅 Gives you a 5-day forecast so you can plan your week. ✈️ Sends it all to you in a clean Telegram message! Setup is easy: Just plug in your info for Telegram, add your location, and you're g
autor: M Sayed
Daily Hydration 💧 Reminder with Slack/Discord & Airtable Reaction Tracking
💧 Daily Hydration Reminder with Slack/Discord & Airtable Reaction Tracking Automate wellness engagement in your community with a twice-daily hydration reminder sent to Slack or Discord, and automatically track member reactions in Airtable. This no-code workflow nurtures self-care culture while capturing engagement data—zero manual effort required. Perfect for coaches, community managers, and solopreneurs who want to foster mindful habits and recognize active members. 🛠️ Step-by-Step Setup Ins
autor: Shelly-Ann Davy
Multi-Channel Task Reminder System with Telegram, Email and Slack
This n8n workflow automates task creation and scheduled reminders for users via a Telegram bot, ensuring timely notifications across multiple channels like email and Slack. It streamlines task management by validating inputs, storing tasks securely, and delivering reminders while updating statuses for seamless follow-up. Key Features Enables users to create tasks directly in chat via webhook integration. Triggers periodic checks for due tasks and processes them individually for accurate reminde
autor: Oneclick AI Squad
AI-Generated Weather Analysis with NWS Alerts, Radar Imagery, and Home Assistant
Overview This n8n template demonstrates how you can generate an AI-produced weather analysis of your local radar loop and home assistant precipitation sensor(s) to keep your family informed of National Weather Service Alerts. With as crazy as things have been lately in the open world, how will you and your family know when a severe or extreme alert impacts your area? How it Works This workflow is triggered by a webhook which takes a latitude and longitude json payload to identify the area fo
autor: Carl Danley
Send Standardized Alert Emails via Gmail with Custom Subject and Content
This is a basic helper workflow to abstract the process of sending an alert email through Gmail. It takes in two parameters: Subject Lines (as an array of lines) You'll also need to fill in your email. Notably, all emails it sends have ❗ n8n Alert: prefixed to the subject line, which makes them easy to identify and highlight in an email inbox. In Gmail, this can be done by starring all messages that come in with ❗ n8n Alert: in the subject line, then using the Priority Inbox to push starree
autor: Kevin
Multi-Channel Event Countdown Manager with Telegram, Slack and Email
This n8n workflow automates the creation and countdown notifications for events like product launches or birthdays via a Telegram bot, ensuring timely group alerts through multi-channel routing (e.g., Slack or email). It processes incoming event data from webhooks, stores it persistently, and triggers scheduled reminders to keep teams or groups informed. Key Features Handles event creation or updates via webhook from Telegram chats or external sources. Fetches and processes upcoming events on a
autor: Oneclick AI Squad
Automated Birthday Emails with Google Sheets, OpenRouter GPT-4o & Gmail
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Send Automated Personalized Birthday Emails Using Google Sheets, OpenRouter AI, and Gmail 🧠 What This Workflow Does This workflow sends personalized birthday greetings via email every morning using data from Google Sheets and messages generated with AI. It’s great for communities, schools, small businesses, or anyone who wants to automate meaningful connections. ⚙️ Features 🗓 Daily Birthday Ch
autor: Parth Pansuriya
Process Voice, Images & Documents with GPT-4o, MongoDB & Gmail Tools
What it does This n8n workflow creates a cutting-edge, multi-modal AI Memory Assistant designed to capture, understand, and intelligently recall your personal or business information from diverse sources. It automatically processes voice notes, images, documents (like PDFs), and text messages sent via Telegram. Leveraging GPT-4o for advanced AI processing (including visual analysis, document parsing, transcription, and semantic understanding) and MongoDB Atlas Vector Search for persistent and l
autor: NanaB
Automate Daily Google Calendar Events to Trello Cards
Overview This workflow automatically creates Trello cards for your daily Google Calendar events, helping you turn meetings and tasks into actionable Trello items without any manual effort. It ensures that your daily schedule seamlessly becomes a visual task board—ready for tracking, collaboration, and completion. Use Cases This automation is ideal for busy professionals and teams who rely on both Calendar and Trello. It saves time by syncing your events as organized Trello cards automatically
autor: PrideVel
Simple SMS Messaging System with Textbelt API Integration
This n8n workflow sends SMS messages through the Textbelt API by accepting phone numbers, messages, and API keys as inputs. It uses a manual trigger to start the process, sets the necessary data, and executes an HTTP POST request to deliver the SMS. Step-by-Step Explanation: Manual Trigger: Starts the workflow manually by clicking ‘Execute workflow’. Set Data Node: Defines the required input parameters (phone, message, and key) that will be sent to the SMS API. You can populate these fields wit
autor: Sarfaraz Muhammad Sajib
Build a Personalized Birthday AI Companion with GPT-4 and PostgreSQL
Idea The idea for app came since I wanted to build a unique gift for my niece because she gets excited for her birthday (which Im going to miss this year). The web app has a simple countdown (in html and JS) but more importantly, there is an AI agent that will answer some specific questions and know her preferences. How it works The questions from app are sent via web hook to N8N which has pulls preferences file (about her likes, dislikes, personality) from postgre and AI Agent that will answe
autor: Praveena
Multi-service Terminal: Access Gmail, X, Telegram & News with Gemini AI
This workflow receives plain English instructions from a retro console via a webhook. Using an AI agent, it can combine multiple tools to read general RSS news headlines, stock market updates, emails, calendar events, search X, send Telegram messages, and run Linux commands. The idea is to avoid using smartphones or regular laptops in the morning, and instead use a retro console installed on an old notebook or netbook. You will need to copy a Python script onto the notebook, configure the webhoo
autor: Roni Bandini
Food Photo Analysis to Restaurant & Book Recommendations with GPT Vision and Google APIs
AI Recommender: From Food Photo to Restaurant and Book (Google Books Integrated) What it does Analyzes a food photo with an AI vision model to extract dish name + category Searches nearby restaurants with Google Places and selects the single best (rating → reviews tie-break) Finds a matching book via Google Books and posts a tidy summary to Slack Who it’s for Foodies, bloggers, and teams who want a plug-and-play flow that turns a single food photo into a dining pick + themed reading. How i
autor: noda
Send Severe Weather Alerts from Visual Crossing to Telegram
How it works This workflow automates the process of fetching weather forecasts for your home location, including severe weather alerts, and sends timely notifications. It uses the Visual Crossing API for detailed weather data and integrates with Telegram (or other messaging services) for messaging and alerts. Step-by-step In summary, the workflow runs every hour, grabs the current day's weather conditions for [your city/location of interest], and returns only those items that truly contain one
autor: Razvan Bara
Auto-Block Focus Time in Google Calendar on Busy Days
How it works: This flow checks the user's Google calender of events from Sunday to Saturday of current week, to determine how many hours have been booked each day. If a day has over 6 hours booked, it blocks out the remaining work hours for dedicated focus time. The flow assumes 8 work hours per day. For example, if the Monday of this week has 6.5 hours booked (for meetings, tasks etc.), it automatically blocks off the remaining 1.5 hours for dedicated focus time, so external users can see and
autor: Moe Ahad
Manage Google Calendar Events via WhatsApp with Gemini AI
Who is this for? This workflow is for businesses and individuals who want to automate calendar management via WhatsApp using n8n. It’s ideal for appointment-based services, consultants, and anyone who needs to streamline event scheduling, updates, or cancellations through a simple chat interface. What problem is this workflow solving? Manually managing calendar events is time-consuming and error-prone, especially when clients communicate through messaging apps like WhatsApp. This workflow solve
autor: Andrew