IT Ops n8n Workflows
n8n IT Ops workflow templates and automation recipes — 907 free workflow templates ready to import.
Generate course certificates from Google Sheets with Stencil PDF and Outlook
Automatically generate and send course certificates when new participants are added to Google Sheets This workflow creates PDF certificates using Stencil, stores them in Google Drive, and emails them to participants. How it works A new row is added to the Google Sheets document (via form, webhook, or manual entry) The workflow generates a PDF certificate using the Stencil API The PDF is uploaded to a Google Drive folder for archiving The certificate is sent to the participant via Outlook The
autor: Leon Kirschner
Extract YouTube Video Statistics and Save to Google Sheets
This N8N template makes it easy to extract key YouTube video data - including title, view count, like count, comment count, and many more - and save it directly into a connected Google Sheet. Use cases are many: Whether you're YouTubers, content strategists, growth marketers, and automation engineers, this tool gives you fast, structured access to video-level insights in seconds. How It Works The workflow begins when you click Execute Workflow or Test Workflow manually in N8N. It reads the lis
autor: Agent Circle
Send a daily email summary of new Airtable contacts via Gmail
"## Video Introduction Want to automate your inbox or need a custom workflow? 📞 Book a Call | 💬 DM me on Linkedin Workflow Overview This automation sends you a daily email summary of all new contacts added to your Airtable base. Every evening, it searches for contacts created that day, formats them into a clean HTML table, and delivers them directly to your inbox—keeping you updated without any manual effort. This workflow is perfect for sales teams, recruiters, community managers, or anyone
autor: Milan Vasarhelyi - SmoothWork
Generate Personalized Lead Replies from Google Sheets with OpenAI and Gmail
Google Sheets → Personalized Email Reply Automation with OpenAI + Gmail Most teams reply to inbound leads manually — copying info from a CRM, drafting a response, and hitting send. This workflow automates lead intake, draft generation, and sending — directly from a Google Sheet trigger. Benefits Pull new leads and context automatically from Google Sheets Generate professional HTML replies with OpenAI Personalize each response using lead name, intent, and message Send replies via
autor: Meak
Automated Job Finder Agent
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Brief Overview This automation template helps you track the latest job listings from the Y Combinator Jobs page. By using Scrapeless to scrape job listings, n8n to orchestrate the workflow, and Google Sheets to store the results, you can build a zero-code job tracking solution that runs automatically every 6 hours. How It Works Trigger on a Schedule: Every 6 hours, the workflow kicks off auto
autor: scrapeless official
Transform YouTube Videos to LinkedIn Posts with Apify, GPT-4.1 Mini & Google Sheets
Transform YouTube videos to LinkedIn posts via Apify, GPT-4.1 Mini, and Google Sheets This workflow transforms new YouTube videos from any channel into high-quality, ready-to-publish LinkedIn posts and saves them directly to a Google Sheet, creating a powerful, automated content repurposing engine. Workflow Preview Who’s it for This template is perfect for content creators, social media managers, and marketing teams who want to save time and consistently repurpose video content for their pro
autor: Ayesha Gull
Automated AI Cold Calling System with VAPI.ai, Airtable, and Smart Follow-ups
Automate your cold calling process with AI-powered conversation handling, smart scheduling, and comprehensive call tracking How it works This comprehensive cold calling system automates your entire outbound calling workflow in 4 high-level steps: Automated Dialing - System automatically calls prospects from your Airtable database at scheduled intervals AI Conversation Handling - Advanced AI assistant conducts natural conversations, handles objections, and books appointments Smart Call Process
autor: Usman Liaqat
Automate YP.com Directory Scraping to Google Sheets using BrowserAct
Automate Directory Scraping to Google Sheets using BrowserAct This n8n template helps you generate local business leads by automatically scraping online directories and saving the results directly to a spreadsheet. This workflow is perfect for sales teams, marketing agencies, or anyone looking to build a list of local business leads by scraping online directories like YP.com. Self-Hosted Only This Workflow uses a community contribution and is designed and tested for self-hosted n8n instances
autor: Madame AI Team | Kai
Capture leads from forms to Google Sheets and send Gmail reminders
System Overview Workflow Name: New Lead and Reminder System What This System Does: This n8n automation captures new leads from a form submission and automatically: Saves them to a Google Sheet database Sends personalized emails to prospects based on their budget Sends you admin notifications of new leads Reminds you daily about leads you haven't called yet Helps you track which leads have been contacted How It Works - Step by Step: PART 1: NEW LEAD CAPTURE Form Submission Trigger - Som
autor: Deniz
Collect LinkedIn details and generate CV feedback with Gemini and Google Workspace
This workflow helps HR teams, career coaches, and training programs collect candidate data and automatically generate CV improvement recommendations and a cover letter draft. Candidates submit their LinkedIn profile URL, contact details, and an optional CV PDF using an n8n Form. The workflow logs submissions, processes the uploaded CV, and generates structured outputs in Google Docs using Gemini, then sends the candidate an email with the results. How it works Collect candidate data An n8n For
autor: Abdullah Al Shishani
Monitor brand mentions with GPT-5 Nano, Brave Search, Gmail and Google Sheets
Description: This advanced workflow automates brand monitoring and media coverage tracking for musicians, bands, and music labels. The system uses multiple search queries (dorky) to discover mentions across the web, verifies relevance using AI, and delivers clean, actionable reports via email. Key Features: Multi-query search strategy**: X different search patterns per keyword for comprehensive coverage AI relevance verification**: GPT-powered filtering eliminates false positives Smart domain
autor: Václav Čikl
Monitor backlink profile with SE Ranking and export to Google Sheets
Who is this for SEO pros tracking client link building progress Website owners watching their backlink growth Digital marketers analyzing domain authority trends What this workflow does Check your backlink profile to see which sites are linking to you, track new links you've gained, spot links you've lost, and export everything to Google Sheets. What you'll get Total backlinks and referring domains snapshot New backlinks you gained in the last 30 days Lost backlinks from the last 30 days (with
autor: Eugene Melnychenko
Automated New Hire Appointment Letters with Google Docs, HR Approval & Gmail
This n8n template demonstrates automating an appointment letter creation process using a template and then having the HR approve before emailing the appointment letter to the candidate. How it works Create an appointment letter template. e.g "Appointment Letter.doc" on Google Drive Form Submission node - Create a form trigger with the required fields that need to be capture as part of the appointment letter. Eg. Candidate Name, Position offered, Salary, Date of Joining, Candidate email, etc. G
autor: Satish
Multi-Platform Social Media Publisher with Airtable, Google Drive, and Postiz
📝 POSTIZ MEDIA UPLOAD WORKFLOW ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ 🎯 PURPOSE: Automated media upload pipeline that downloads videos and images from Google Drive and uploads them to Postiz storage for social media posting. 🔄 WORKFLOW PROCESS: Webhook triggers the workflow Fetch media metadata from Airtable Download video + image from Google Drive Upload both files to Postiz storage Save Postiz file paths back to Airtable 🔧 TECHNICAL DETAILS: • API: Postiz /upload endpoint (multipart-f
autor: Kurt Bijl
Generate and Store AI Images with Sora GPT, Google Drive and Sheets
Automation Flow: Image to Image Using GPT Sora This flow automates the process of generating images using a provided prompt and reference image via the Sora GPT Image API from RapidAPI. The generated images are stored in Google Drive, and details are logged in Google Sheets. Nodes Overview 1. On Form Submission Type**: n8n-nodes-base.formTrigger Description**: This node triggers when a user submits the form containing the prompt and image URL. It ensures the form fields are filled in and read
autor: Sk developer
Automate Job Posting Across Multiple Boards with Google Sheets and BrowserAct
Post Jobs to Multiple Boards from Google Sheets using BrowerAct This powerful n8n template turns a Google Sheet into a control panel for automating job postings across multiple job boards. This workflow is perfect for HR teams, recruiters, and hiring managers who want to streamline their hiring process by posting jobs to multiple boards from a single source of truth. Self-Hosted Only This Workflow uses a community contribution and is designed and tested for self-hosted n8n instances only. H
autor: Madame AI Team | Kai
Decrypt legacy PDF archives with HTML to PDF, PostgreSQL and Google Drive
Bulk Archival Decryption: AI-Powered Compliance Audit & Unlocking Engine 🎯 Description This is a high-security enterprise solution for LegalOps and Compliance departments. It automates the high-stakes process of decrypting batches of legacy, password-protected PDF assets to facilitate forensic indexing and search discovery. By utilizing the HTML to PDF (Unlock) node, it bridges the gap between inaccessible "dark data" and searchable compliance archives. ✨ The Sovereign Lifecycle Phase 1: Secur
autor: Jitesh Dugar
Sanitize Google Drive markdown text with a local Ollama model
How it works Downloads markdown documents from a Google Drive folder containing private information, uses the Ollama model to identify and extract sensitive data, and stores the sanitized text in a single combined markdown document. Setup Steps Google cloud OAuth credentials for accessing google drive. A local Ollama model (currently using Ollama 3.1). Local instance of N8N (for example, running in docker).
autor: Tobi Adeleke
Segment retail customers by purchase behavior with CRM and Google Sheets
(Retail Automation) Auto-Segment Customers by Purchase Behavior This workflow automatically segments customers based on their purchase behavior whenever a new order or customer update event is received from platforms like WooCommerce, Shopify, or a CRM. It classifies customers into meaningful segments such as new customers, repeat customers, VIP customers, or inactive customers, syncs these segment tags to a CRM or email platform and logs each segmentation event in Google Sheets for tracking an
autor: WeblineIndia
Run automated technical SEO audits with SE Ranking and Google Sheets
Who is this for SEO agencies tracking client site health over time Web developers monitoring technical SEO improvements Website owners measuring audit progress week over week What this workflow does Run a technical SEO audit on any website, wait for completion, then export audit history to Google Sheets for trend tracking and progress monitoring. What you'll get Overall health score (0-100) for your site Errors, warnings, and notices count by category Audit history tracking (last 10 audits) Tr
autor: Eugene Melnychenko
Secure and classify legal documents with OpenAI, Airtable and HTML to PDF
Enterprise Legal Vault: AI Classification & Multi-Jurisdictional Security 🎯 Description This enterprise-grade legal document management system provides end-to-end automation for securing, classifying, and managing the lifecycle of sensitive documents. It is designed to handle high-stakes data across multiple jurisdictions (GDPR, CCPA, HIPAA) with AI-powered intelligence. ✨ What This Workflow Does Intelligent Intake & Deduplication - Monitors Google Drive, Email, and Webhooks. It uses SHA-256 f
autor: Jitesh Dugar
Create Multi-Speaker Podcasts with Google Sheets, ElevenLabs v3, and Drive
This workflow automates the creation of realistic Multi-speaker podcasts using ElevenLabsv3 API by reading a script from Google Sheets and saving the final MP3 file to Google Drive. Data Source – Dialogue scripts are stored in a Google Sheet. Each row contains: Speaker name (optional) Voice ID (from ElevenLabs) Text to be spoken Data Preparation – The workflow transforms the spreadsheet content into the proper JSON format required by the ElevenLabs API. Podcast Generation – ElevenLa
autor: Davide Boizza
Secure Web Form to Odoo CRM Lead Creation with UTM Tracking
Web-to-Odoo Lead Funnel (UTM-ready) Create crm.lead records in Odoo from any webform via a secure webhook. The workflow validates required fields, resolves UTMs by name (source, medium, campaign) and writes standard lead fields in Odoo. Clean, portable, and production-ready. Key features ✅ Secure Webhook with Header Auth (x-webhook-token) ✅ Required fields validation (firstname, lastname, email) ✅ UTM lookup by name (utm.source, utm.medium, utm.campaign) ✅ Clean consolidation before create (
autor: Gaetano Castaldo
Extract LinkedIn search results into a Google Sheet with SourceGeek
How is works This template makes it possible to extract Search Results from LinkedIn and import them into a Google Sheet. It determines from where the url is coming from (LinkedIn Basic, Sales Navigator or Recruiter) and selects which node needs to be used. The node returns a Run ID while in the background the list is being exported. Run going through a loop the workflow waits untill the job is done. When the export is ready, the response is being transformed into a workable object which the
autor: Niels Berkhout