Turn Emails into AI-Enhanced Tasks in Notion (Multi-User Support) with Gmail, Airtable and Softr — n8n Workflow

Hoog complexiteit⚡ Trigger25 knooppunten🏷️ Project Management👁 7,647 weergavendoor Mario

Overzicht

Purpose

This workflow automatically creates Tasks from forwarded Emails, similar to Asana, but better. Emails are processed by AI and converted to rather actionable task.

In addition this workflow is build in a way, that multiple users can share this single process by setting up their individual configuration through a user friendly portal (internal tool) instead of the need to manage their own workflows.

Demo

How it works

One Gmail account is used to process inbound mails from different us

Gebruikte knooppunten

AirtableHTTP RequestGmailCodeAI AgentOpenAI Chat ModelStructured Output ParserCalculator

Workflow-voorvertoning

Setup

- Disable the Gmail Trigger and enable the manual trigg

- Execute the workflow once

- Copy the Gmail Label IDs from the output of the "Requ

- Dis

Set Globals

Use the setup instructions below to retrieve the values

Select Base

Select the database and the table where the "Routes" ar

The Gmail inbox is checked every minute for n

Extract the Airtable Row ID from the Email ad

Filter by labels to prohibit double-processin

Dynamically build request body for Notion, si

The custom built request including the user s

The Email is processed in multiple ways:

- An actionable task is being generated based on the co

Skip disabled routes (determined by a checkbo

Send custom Email notifications back to sende

Add labels which prevent from double-processi

Disable a checkbox attribute in Airtable whic

OpenAI Chat Model

Calculator

Structured Output Parser

Add Label "Processed"

Active Routes Only

Extract Route ID

Deactivate Route

Add Label "Error"

Send notification about …

Get Route by ID

Create Notion Page

⚡

Gmail Trigger

Filter for unprocessed m…

⚡

When clicking ‘Test work…

Required labels

Globals

No Operation, do nothing

Format Notion Page Blocks

Get all labels

Structured Output Parser1

Calculator1

OpenAI Chat Model1

Generate Actionable Task

Get Summary & Meta Data

25 nodes24 edges

Hoe het werkt

1
Trigger
De workflow start met een trigger-trigger.
2
Verwerking
Gegevens stromen door 25 knooppunten, connecting agent, airtable, code.
3
Uitvoer
De workflow voltooit zijn automatisering en levert het resultaat aan de geconfigureerde bestemming.

Knooppuntdetails (25)

Airtable

airtable

HTTP Request

httpRequest

Gmail

gmail

Code

code

AI Agent

n8n-nodes-langchain.agent

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

Structured Output Parser

n8n-nodes-langchain.outputParserStructured

Calculator

n8n-nodes-langchain.toolCalculator

Hoe deze workflow te importeren

1Klik op de knop JSON downloaden rechts om het workflowbestand op te slaan.
2Open uw n8n-instantie. Ga naar Workflows → Nieuw → Importeren uit bestand.
3Selecteer het gedownloade bestand turn-emails-into-ai-enhanced-tasks-in-notion-multi-user-support-with-gmail-airtable-and-softr en klik op Importeren.
4Stel inloggegevens in voor elk serviceknooppunt (API-sleutels, OAuth, enz.).
5Klik op Workflow testen om te controleren of alles werkt, activeer het vervolgens.

Of plak rechtstreeks in n8n → Importeren uit JSON:

{ "name": "Turn Emails into AI-Enhanced Tasks in Notion (Multi-User Support) with Gmail, Airtable and Softr", "nodes": [...], ...}

Integraties

agentairtablecodefiltergmailgmailtriggerhttprequestlmchatopenaimanualtriggeroutputparserstructuredsettoolcalculator

Haal deze workflow op

Download en importeer met één klik

JSON downloaden Bekijken op n8n.io

Knooppunten25

Complexiteithigh

Triggertrigger

CategorieProject Management

Gemaakt door

Mario

@octionic

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