Track invoice spending vs budget from Google Drive with GPT-4o and Telegram alerts β€” n8n Workflow

Hoog complexiteit⚑ Trigger88 knooppunten🏷️ Invoice ProcessingπŸ‘ 6 weergavendoor Dmitrij Zykovic

Overzicht

Invoice Budget Tracker

Drop invoices to Google Drive and let AI handle the rest - OCR extraction, automatic categorization, budget tracking, and Telegram alerts when spending reaches thresholds.

✨ Key Features

πŸ“„ Invoice OCR** - Extracts data from PDF/image invoices automatically πŸ€– AI Categorization** - Detects document type (skips contracts, delivery acts) and categorizes real invoices πŸ’° Budget Tracking** - Set monthly budgets per category, track spending in real-time πŸ”” Smart Alerts** - Get n

Gebruikte knooppunten

HTTP RequestTelegramGoogle DriveCryptoCodeAI AgentSimple MemoryStructured Output ParserCalculatorCall n8n Workflow ToolOpenRouter Chat ModelThink ToolMCP Client Tool

Workflow-voorvertoning

Invoice Budget Tracker
Auto-categorize business invoices and track spending vs
Quick Start Guide
1. Setup Google Drive
1.1 Create Google OAuth credentials
- https
2. Budget Management AI Agent
Telegram-based budget configuration via AI Agent + MCP
3. Weekly Budget Check
Weekly check on current month's budget progress (every
4. Monthly Summary
Scheduled report generation on 10th of each month
Cleanup / Reset
This is MANUAL trigger to full data cleanup. Warning -
Scheduled Trigger
Ensure Tool Configuration Exists
Before starting processing, we should have a Telegram b
Loop over unprocessed files
- Get all files in folder, iterate one by one
- Make sure you have selected right (inbox) directory h
Chat Trigger
Ensure Bot Privacy
On first use, the bot stores the user ID and locks acce
Add processing started message
Notify user about processing start (with message ... )
Build Agent Input
Budget Agent Processing
- answer to user message
- ensure budget is set as expected
Result / Reply Message
Sends reply to the user
1.1 Document Processing Loop / Data Extractio
Get Config and Validate Input File
- Document not marked for manual review
- Document not marked as duplicate
Get Document Content
- Downloads file
- Extract text from file
- Calculate file hash
Load Budget Data
- Budget json loaded from config storage
Require manual review
- If OCR / text extraction failed
- If categorizer identified invalid content
Extract Invoice Data
1.2 Document Processing Loop / Invoice Proces
Handle Duplicate Invoice
- Rename as duplicate (for manual processing)
- Notify user about duplicate
Duplicate Check
Save Record
Update Summary
Budget Alerts
Rename Document
- Use invoice details to build new document name
Ensure Month Folder Exists
Move Document to Month Folder
Success Notification
- Send message to user with invoice details
Weekly Trigger
Get Weekly Summary
- Do not proceed if summary does not exist yet
Send Weekly Notification
Monthly Trigger
Get Monthly Summary
- Do not proceed if summary does not exist yet
Send Monthly Notification
Monthly Summary Calculation Logic
- Respond with summary or error message
- Uses subworkflow (workflow with same id)
5. Data Reset
- Removes all account / project data
tooltooltoolmemorytooltoolmodelmodelmodelparser
DownloadInvoice
CheckInvoiceExists
I
IfNewInvoice
OcrExtract
I
IfOcrSuccess
GetBudgets
Gpt4oCategorizer
SaveInvoice
GetSummary
SaveSummary
I
IfNeedsAlert
AlertMessage
RenameFile
SearchMonthFolder
I
IfFolderExists
CreateMonthFolder
MoveToMonth
SuccessLog
ErrorAlert
⚑
B
BudgetTrigger
I
IfFirstRun
SaveAppSettings
NotAuthorizedMessage
B
BudgetInput
Gpt4oBudgetAgent
JsonStorageMcp
Calculator
Think
BudgetMemory
BudgetReply
WelcomeMessage
⚑
W
WeeklyTrigger
GetWeeklySummary
I
IfHasData
CalcWeeklySummary
B
BuildWeeklyMessage
WeeklySummaryMessage
Crypto
W
WorkflowConfig
R
ResultFolder
RenameToReview
DuplicateLog
I
IfNotForReviewOrDuplicate
GetFiles
L
LoopInput
⚑
H
HourlyTrigger
M
Merge
O
OcrOutput
I
InputFile
P
ProcessingInput
S
StorageInput
⚑
M
MonthlyTrigger
MonthlySummaryMessage
I
IfHasMonthlyData1
CalcMonthlySummary
B
BuildMonthlyMessage
W
WorkflowInput
⚑
G
GetMonthlySummaryTrigger
MonthlySummary
GetMonthlySummary
G
GetMonthlySummaryText
CalcSummary
S
SummaryInput
I
IfAuthorized
GetAppConfig2
E
ErrorOutput
⚑
M
ManualResetTrigger
ForEachCategory
DeleteItem
GetAppSettings
GetAppSettings1
GetAppSettings2
I
IfRegistrationExists
I
IfStartMessage
BudgetAgent
I
IfInvalidContent
RenameAsDuplicate
GetAppSettings3
ApproveRemove
I
IfApproved
F
FirstRunOnlyStart
ForEachCategoryItem
I
If
S
SetDefaults
Think1
AICategorizer
StructuredOutputParser
RestartMessage
88 nodes87 edges

Hoe het werkt

  1. 1

    Trigger

    De workflow start met een trigger-trigger.

  2. 2

    Verwerking

    Gegevens stromen door 88 knooppunten, connecting agent, code, crypto.

  3. 3

    Uitvoer

    De workflow voltooit zijn automatisering en levert het resultaat aan de geconfigureerde bestemming.

Knooppuntdetails (88)

HT

HTTP Request

httpRequest

#1
TE

Telegram

telegram

#2
GO

Google Drive

googleDrive

#3
CR

Crypto

crypto

#4
CO

Code

code

#5
AI

AI Agent

n8n-nodes-langchain.agent

#6
SI

Simple Memory

n8n-nodes-langchain.memoryBufferWindow

#7
ST

Structured Output Parser

n8n-nodes-langchain.outputParserStructured

#8
CA

Calculator

n8n-nodes-langchain.toolCalculator

#9
CA

Call n8n Workflow Tool

n8n-nodes-langchain.toolWorkflow

#10
OP

OpenRouter Chat Model

n8n-nodes-langchain.lmChatOpenRouter

#11
TH

Think Tool

n8n-nodes-langchain.toolThink

#12
MC

MCP Client Tool

n8n-nodes-langchain.mcpClientTool

#13

Hoe deze workflow te importeren

  1. 1Klik op de knop JSON downloaden rechts om het workflowbestand op te slaan.
  2. 2Open uw n8n-instantie. Ga naar Workflows β†’ Nieuw β†’ Importeren uit bestand.
  3. 3Selecteer het gedownloade bestand track-invoice-spending-vs-budget-from-google-drive-with-gpt-4o-and-telegram-alerts en klik op Importeren.
  4. 4Stel inloggegevens in voor elk serviceknooppunt (API-sleutels, OAuth, enz.).
  5. 5Klik op Workflow testen om te controleren of alles werkt, activeer het vervolgens.

Of plak rechtstreeks in n8n β†’ Importeren uit JSON:

{ "name": "Track invoice spending vs budget from Google Drive with GPT-4o and Telegram alerts", "nodes": [...], ...}

Integraties

agentcodecryptoexecuteworkflowexecuteworkflowtriggergoogledrivehttprequestiflmchatopenroutermanualtriggermcpclienttoolmemorybufferwindowmergeoutputparserstructuredscheduletriggersetsplitinbatchestelegramtelegramtriggertoolcalculator

Haal deze workflow op

Download en importeer met één klik

JSON downloadenBekijken op n8n.io
Knooppunten88
Complexiteithigh
Triggertrigger
Weergaven6
CategorieInvoice Processing

Gemaakt door

Dmitrij Zykovic

Dmitrij Zykovic

@dmitrijz

Tags

agentcodecryptoexecuteworkflowexecuteworkflowtriggergoogledrivehttprequestiflmchatopenroutermanualtrigger
⚑

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πŸ”— WebhookΒ·12 nodes