Process Scanned Invoices with Google Drive, OCR & OpenAI to Google Sheets — n8n Workflow

Hoog complexiteit⚡ Trigger19 knooppunten🏷️ Invoice Processingdoor Ovadia Rocks

Overzicht

This template allows you to automatically process scanned invoices from Google Drive, extract key information using AI, and organize the data in Google Sheets with email notifications.

Overview This comprehensive workflow automates the entire invoice processing pipeline by monitoring a Google Drive folder for new invoice uploads, intelligently processing both PDF and image formats, extracting structured data using AI-powered information extraction, and automatically organizing the results in a

Gebruikte knooppunten

Google SheetsHTTP RequestMailgunGoogle DriveHTMLOpenAI Chat ModelInformation Extractor

Workflow-voorvertoning

Reroute to OCR if needed
- Try to extract text directly from PDF.
- CamScanner is not saving text in a readable format, s
- Otherwise we send the text di
Setting some handy values for later down the
OCR for images and badly extracted PDFs
Start here
- Use the manual trigger to initialize the Google Drive
- The scheduled trigger will identify new invoices and
End here
model
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W
When clicking 'Execute w…
OpenAI Chat Model
C
Convert to File
S
Switch Mime Type
L
Loop Over Items
S
Set file identity
S
Save base64
R
Re-set base64
⚡
C
Check for new invoices
Download file
Fetch 50 docs
E
Extract from File
I
Identify CamScanner
Analyze Image
E
Edit Fields
Information Extractor
Append row in sheet
Mailgun
Prepare a table
19 nodes22 edges

Hoe het werkt

  1. 1

    Trigger

    De workflow start met een trigger-trigger.

  2. 2

    Verwerking

    Gegevens stromen door 19 knooppunten, connecting converttofile, extractfromfile, googledrive.

  3. 3

    Uitvoer

    De workflow voltooit zijn automatisering en levert het resultaat aan de geconfigureerde bestemming.

Knooppuntdetails (19)

GO

Google Sheets

googleSheets

#1
HT

HTTP Request

httpRequest

#2
MA

Mailgun

mailgun

#3
GO

Google Drive

googleDrive

#4
HT

HTML

html

#5
OP

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

#6
IN

Information Extractor

n8n-nodes-langchain.informationExtractor

#7

Hoe deze workflow te importeren

  1. 1Klik op de knop JSON downloaden rechts om het workflowbestand op te slaan.
  2. 2Open uw n8n-instantie. Ga naar Workflows → Nieuw → Importeren uit bestand.
  3. 3Selecteer het gedownloade bestand process-scanned-invoices-with-google-drive-ocr-openai-to-google-sheets en klik op Importeren.
  4. 4Stel inloggegevens in voor elk serviceknooppunt (API-sleutels, OAuth, enz.).
  5. 5Klik op Workflow testen om te controleren of alles werkt, activeer het vervolgens.

Of plak rechtstreeks in n8n → Importeren uit JSON:

{ "name": "Process Scanned Invoices with Google Drive, OCR & OpenAI to Google Sheets", "nodes": [...], ...}

Integraties

converttofileextractfromfilegoogledrivegoogledrivetriggergooglesheetshtmlhttprequestifinformationextractorlmchatopenaimailgunmanualtriggersetsplitinbatchesswitch

Haal deze workflow op

Download en importeer met één klik

JSON downloadenBekijken op n8n.io
Knooppunten19
Complexiteithigh
Triggertrigger
CategorieInvoice Processing

Gemaakt door

Ovadia Rocks

Ovadia Rocks

@zohar

Tags

converttofileextractfromfilegoogledrivegoogledrivetriggergooglesheetshtmlhttprequestifinformationextractorlmchatopenai
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Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes