Invoice data extraction with LlamaParse and OpenAI — n8n Workflow

Hoog complexiteit⚡ Trigger17 knooppunten🏷️ Invoice Processing👁 37,004 weergavendoor Jimleuk

Overzicht

This n8n workflow automates the process of parsing and extracting data from PDF invoices. With this workflow, accounts and finance people can realise huge time and cost savings in their busy schedules.

Read the Blog: https://blog.n8n.io/how-to-extract-data-from-pdf-to-excel-spreadsheet-advance-parsing-with-n8n-io-and-llamaparse/

How it works

This workflow will watch an email inbox for incoming invoices from suppliers It will download the attached PDFs and processing them through a third party

Gebruikte knooppunten

Google SheetsHTTP RequestGmailBasic LLM ChainOpenAI ModelStructured Output Parser

Workflow-voorvertoning

2. Advanced PDF Processing with LlamaParse
Read more about using HTTP Requests
LlamaIndex's LlamaCloud is a cloud
1. Watch for Invoice Emails
Read more about Gmail Triggers
The Gmail node can watch for all incoming messages
3. Use LLMs to Extract Values from Data
Read more about Basic LLM Chain
Large language models are
🙋‍♂️ Why not just use the built-in PDF conve
A common issue with PDF-to-text convertors are that the
4. Add Label to Avoid Duplication
Read more about working with Gmail
To finish off the workflow, we'll add the "invoice
Try Me Out!
This workflow does the following:
* Waits for email invoices with PDF attachments.
* Uses the LlamaParse service to convert the invoice PD
* Uses a LLM to ex
Need more attributes?
Change it here!
🚨Required
* Set Your Google Sheet URL here
* Set the Name of your Sheet
Don't use GSheets?
Swap this for Excel, Airtable or a Database!
🚨Required
* Change the email filters here!
modelparser
OpenAI Model
Structured Output Parser
Upload to LlamaParse
⚡
R
Receiving Invoices
Append to Reconciliation…
Get Processing Status
W
Wait to stay within serv…
I
Is Job Ready?
Add "invoice synced" Label
Get Parsed Invoice Data
M
Map Output
Apply Data Extraction Ru…
S
Should Process Email?
S
Split Out Labels
Get Labels Names
C
Combine Label Names
E
Email with Label Names
17 nodes18 edges

Hoe het werkt

  1. 1

    Trigger

    De workflow start met een trigger-trigger.

  2. 2

    Verwerking

    Gegevens stromen door 17 knooppunten, connecting aggregate, chainllm, gmail.

  3. 3

    Uitvoer

    De workflow voltooit zijn automatisering en levert het resultaat aan de geconfigureerde bestemming.

Knooppuntdetails (17)

GO

Google Sheets

googleSheets

#1
HT

HTTP Request

httpRequest

#2
GM

Gmail

gmail

#3
BA

Basic LLM Chain

n8n-nodes-langchain.chainLlm

#4
OP

OpenAI Model

n8n-nodes-langchain.lmOpenAi

#5
ST

Structured Output Parser

n8n-nodes-langchain.outputParserStructured

#6

Hoe deze workflow te importeren

  1. 1Klik op de knop JSON downloaden rechts om het workflowbestand op te slaan.
  2. 2Open uw n8n-instantie. Ga naar Workflows → Nieuw → Importeren uit bestand.
  3. 3Selecteer het gedownloade bestand invoice-data-extraction-with-llamaparse-and-openai en klik op Importeren.
  4. 4Stel inloggegevens in voor elk serviceknooppunt (API-sleutels, OAuth, enz.).
  5. 5Klik op Workflow testen om te controleren of alles werkt, activeer het vervolgens.

Of plak rechtstreeks in n8n → Importeren uit JSON:

{ "name": "Invoice data extraction with LlamaParse and OpenAI", "nodes": [...], ...}

Integraties

aggregatechainllmgmailgmailtriggergooglesheetshttprequestiflmopenaimergeoutputparserstructuredsetsplitoutswitchwait

Haal deze workflow op

Download en importeer met één klik

JSON downloadenBekijken op n8n.io
Knooppunten17
Complexiteithigh
Triggertrigger
Weergaven37,004
CategorieInvoice Processing

Gemaakt door

Jimleuk

Jimleuk

@jimleuk

Tags

aggregatechainllmgmailgmailtriggergooglesheetshttprequestiflmopenaimergeoutputparserstructured
⚡

Nieuw bij n8n?

n8n is een gratis open-source workflow-automatiseringstool. Host het zelf of gebruik de cloudversie.

n8n gratis ophalen →

Related Invoice Processing Workflows

COCOEMEX+5
medium

Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes