Detect duplicate invoice PDFs from Gmail with easybits and Google Sheets — n8n Workflow

Gemiddeld complexiteit⚡ Trigger9 knooppunten🏷️ Invoice Processingdoor Felix

Overzicht

How It Works This workflow automatically detects duplicate invoices from Gmail. Incoming PDF attachments are scanned by the easybits AI Extractor, then checked against the Master Finance File in Google Sheets. Duplicates trigger a Slack alert – new invoices get added to the sheet.

Flow overview: Gmail picks up new emails labeled as invoices (polls every minute) The PDF attachment is extracted and converted to base64 easybits Extractor reads the document and returns structured data The invoice n

Gebruikte knooppunten

Google SheetsHTTP RequestSlackCode

Workflow-voorvertoning

📧 Email Intake

Polls Gmail every minute for emails with the invoice la

Downloads attachments automatically.

📄 Invoice Extraction with easybits

Extracts the PDF attachment, converts it to base64, and

🔍 Duplicate Check

Reads all rows from the Master Finance File in Google S

🚨 Duplicate Found

If the invoice already exists in the sheet, a Slack DM

✅ New Invoice

If the invoice is not a duplicate, it gets appended to

🔍 Invoice Duplicate Checker

How It Works

This workflow automatically detects duplicate invoices

Check Google Sheets

Already Exists?

Add to Master List

⚡

Gmail Trigger

Extract from File

Edit Fields

HTTP Request

Code in JavaScript

Slack: Alert Finance

9 nodes8 edges

Hoe het werkt

1
Trigger
De workflow start met een trigger-trigger.
2
Verwerking
Gegevens stromen door 9 knooppunten, connecting code, extractfromfile, gmailtrigger.
3
Uitvoer
De workflow voltooit zijn automatisering en levert het resultaat aan de geconfigureerde bestemming.

Knooppuntdetails (9)

Google Sheets

googleSheets

HTTP Request

httpRequest

Slack

slack

Code

code

Hoe deze workflow te importeren

1Klik op de knop JSON downloaden rechts om het workflowbestand op te slaan.
2Open uw n8n-instantie. Ga naar Workflows → Nieuw → Importeren uit bestand.
3Selecteer het gedownloade bestand detect-duplicate-invoice-pdfs-from-gmail-with-easybits-and-google-sheets en klik op Importeren.
4Stel inloggegevens in voor elk serviceknooppunt (API-sleutels, OAuth, enz.).
5Klik op Workflow testen om te controleren of alles werkt, activeer het vervolgens.

Of plak rechtstreeks in n8n → Importeren uit JSON:

{ "name": "Detect duplicate invoice PDFs from Gmail with easybits and Google Sheets", "nodes": [...], ...}

Integraties

codeextractfromfilegmailtriggergooglesheetshttprequestifsetslack

Haal deze workflow op

Download en importeer met één klik

JSON downloaden Bekijken op n8n.io

Knooppunten9

Complexiteitmedium

Triggertrigger

CategorieInvoice Processing

Gemaakt door

Felix

@easybits

Nieuw bij n8n?

n8n is een gratis open-source workflow-automatiseringstool. Host het zelf of gebruik de cloudversie.

n8n gratis ophalen →

Related Invoice Processing Workflows

COCOEMEX+5

medium

Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes