Automate Change Request Workflow: Monday.com to Jira with Slack & Sheets β€” n8n Workflow

Gemiddeld complexiteit⏰ Gepland12 knooppunten🏷️ Project Managementdoor Rahul Joshi

Overzicht

πŸ“Š Description Streamline IT and operations change management by automating approval routing, Jira issue creation, audit logging, and real-time Slack alerts. This workflow ensures faster reviews, traceable approvals, and transparent communication across systems. πŸš€πŸ’Ό What This Template Does Step 1: Triggers automatically every weekday at 3:00 AM to fetch new or updated change requests from Monday.com. ⏰ Step 2: Extracts key fields (request name, component, risk level, approvers, and description) fo

Gebruikte knooppunten

Google SheetsSlackJira SoftwareMonday.comGmail

Workflow-voorvertoning

🎯 Change Request Approval Workflow
Automated change management system that routes requests
What it does:
- Fetches change requests from Monday.com daily
- Rout
⏰ Daily Schedule
Runs weekdays at 3:00 AM to process change requests.
Schedule: Mon-Fri at 03:00
Cron: `0 3 * * 1-5`
Customize: Adjust timing based on your team's timezone
πŸ“‹ Fetch Requests
Setup Required:
1. Replace `YOUR_BOARD_ID` with your Monday.com board I
2. Update `groupId` if using different group
3. Connect Monday.com credentials
Fetches: All chang
πŸ”„ Data Transformation
Extracts and maps Monday.com columns to clean fields.
Mapped Fields:
- ID, Name, Status
- Component affected
- Approvers
πŸ”€ Status Router
Routes requests based on status.
True Branch: Status = "Pending"
- Sends notification to stakeholders
False Branch: Status = "Approved" or "Rejected"
- Continues to next
πŸ’¬ Slack Alert - Pending
Setup Required:
1. Replace `YOUR_CHANNEL_ID` with Slack channel ID
2. Connect Slack API credentials
Sends: Notification for pending approvals with all requ
βœ… Approved Router
True Branch: Status = "Approved"
- Creates Jira ticket
- Logs to Google Sheets
False Branch: Status = "Rejected"
- Handles resubmission flow
🎫 Create Jira Issue
Setup Required:
1. Replace `YOUR_PROJECT_ID` with Jira project ID
2. Update issue type if needed
3. Connect Jira credentials
Creates: Task with request name and descri
πŸ“Š Audit Trail
Setup Required:
1. Replace `YOUR_SHEET_ID` with Google Sheets document
2. Replace `YOUR_SHEET_GID` with sheet tab ID
3. Connect Google OAuth2 credentials
Logs: All approv
πŸ’¬ Slack Alert - Approved
Setup Required:
1. Use same Slack channel ID
2. Same credentials as pending notification
Sends: Confirmation with Jira ticket key for approved r
πŸ“§ Email Confirmation
Setup Required:
1. Replace `[email protected]` with recipient
2. Connect Gmail OAuth2 credentials
Sends: Professional confirmation email with Jira ticket
❌ Rejected Router
True Branch: Status = "Rejected"
- Creates resubmission item in Monday.com
False Branch: No action
- End of workflow for other statuses
πŸ”„ Resubmission Handler
Setup Required:
1. Use same board ID as fetch node
2. Same Monday.com credentials
Creates: New item prefixed with "Resubmission:" for rej
⚑
S
Schedule Trigger
Fetch Change Requests
E
Extract Request Data
F
Filter Pending Requests
Notify Pending Request
F
Filter Approved Requests
Create Jira Ticket
Log to Google Sheets
Notify Approval
Send Confirmation Email
F
Filter Rejected Requests
Create Resubmission Item
12 nodes11 edges

Hoe het werkt

  1. 1

    Trigger

    De workflow start met een gepland-trigger, uitgevoerd op een gedefinieerd schema.

  2. 2

    Verwerking

    Gegevens stromen door 12 knooppunten, connecting gmail, googlesheets, if.

  3. 3

    Uitvoer

    De workflow voltooit zijn automatisering en levert het resultaat aan de geconfigureerde bestemming.

Knooppuntdetails (12)

GO

Google Sheets

googleSheets

#1
SL

Slack

slack

#2
JI

Jira Software

jira

#3
MO

Monday.com

mondayCom

#4
GM

Gmail

gmail

#5

Hoe deze workflow te importeren

  1. 1Klik op de knop JSON downloaden rechts om het workflowbestand op te slaan.
  2. 2Open uw n8n-instantie. Ga naar Workflows β†’ Nieuw β†’ Importeren uit bestand.
  3. 3Selecteer het gedownloade bestand automate-change-request-workflow-mondaycom-to-jira-with-slack-sheets en klik op Importeren.
  4. 4Stel inloggegevens in voor elk serviceknooppunt (API-sleutels, OAuth, enz.).
  5. 5Klik op Workflow testen om te controleren of alles werkt, activeer het vervolgens.

Of plak rechtstreeks in n8n β†’ Importeren uit JSON:

{ "name": "Automate Change Request Workflow: Monday.com to Jira with Slack & Sheets", "nodes": [...], ...}

Integraties

gmailgooglesheetsifjiramondaycomscheduletriggersetslack

Haal deze workflow op

Download en importeer met één klik

JSON downloadenBekijken op n8n.io
Knooppunten12
Complexiteitmedium
Triggerscheduled
CategorieProject Management

Gemaakt door

Rahul Joshi

Rahul Joshi

@rahul08

Tags

gmailgooglesheetsifjiramondaycomscheduletriggersetslack
⚑

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