Zoom AI Meeting Assistant creates mail summary, ClickUp tasks and follow-up call — n8n Workflow

High complexity⚡ Trigger23 nodes🏷️ Project Management👁 11,796 viewsby Friedemann Schuetz

Overview

Update 19-04-2025 Change from OpenAI to Claude 3.7 Sonnet module Adding the Think Tool

The update enables significantly better results to be achieved. This is particularly noticeable during longer meetings!

What this workflow does This workflow retrieves the Zoom meeting data from the last 24 hours. The transcript of the last meeting is then retrieved, processed, a summary is created using AI and sent to all participants by email. AI is then used to create tasks and follow-up appointments base

Nodes used

Send EmailHTTP RequestClickUpZoomCodeAI AgentAnthropic Chat ModelCall n8n Workflow ToolThink Tool

Workflow Preview

Sub workflow: Create Task in ClickUp
Welcome to my Zoom AI Meeting Assistant Workf
This workflow has the following sequence:
1. manual trigger (Can be replaced by a scheduled trigg
2. retrieval of of Zoom mee
tooltooltoolmodelmodeltool
⚡
W
When clicking ‘Test work…
N
No Recording/Transcript …
Zoom: Get data of last m…
F
Filter transcript URL
F
Filter: Only 1 item
Zoom: Get transcript file
E
Extract text from transc…
F
Format transcript text
Zoom: Get participants d…
S
Sort for mail delivery
Format to html
Send meeting summary
Create tasks
Create tasks and follow-…
C
Create follow-up call
F
Filter: Last 24 hours
⚡
E
Execute Workflow Trigger
S
Split Out
ClickUp
Zoom: Get transcripts data
Anthropic Chat Model
Think
Create meeting summary
23 nodes23 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 23 nodes, connecting agent, clickup, code.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (23)

SE

Send Email

emailSend

#1
HT

HTTP Request

httpRequest

#2
CL

ClickUp

clickUp

#3
ZO

Zoom

zoom

#4
CO

Code

code

#5
AI

AI Agent

n8n-nodes-langchain.agent

#6
AN

Anthropic Chat Model

n8n-nodes-langchain.lmChatAnthropic

#7
CA

Call n8n Workflow Tool

n8n-nodes-langchain.toolWorkflow

#8
TH

Think Tool

n8n-nodes-langchain.toolThink

#9

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded zoom-ai-meeting-assistant-creates-mail-summary-clickup-tasks-and-follow-up-call file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Zoom AI Meeting Assistant creates mail summary, ClickUp tasks and follow-up call", "nodes": [...], ...}

Integrations

agentclickupcodeemailsendexecuteworkflowtriggerextractfromfilefilterhttprequestlmchatanthropicmanualtriggermicrosoftoutlooktoolsetsplitinbatchessplitoutstopanderrortoolthinktoolworkflowzoom

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes23
Complexityhigh
Triggertrigger
Views11,796
CategoryProject Management

Created by

Friedemann Schuetz

Friedemann Schuetz

@freddy-schuetz

Tags

agentclickupcodeemailsendexecuteworkflowtriggerextractfromfilefilterhttprequestlmchatanthropicmanualtrigger
⚡

New to n8n?

n8n is a free, open-source workflow automation tool. Self-host it or use the cloud version.

Get n8n Free →