Transform Meeting Notes into Action Items with Gemini & Google Workspace — n8n Workflow

Medium complexity🔗 Webhook14 nodes🏷️ Project Management👁 1,019 viewsby Khaisa Studio

Overview

This workflow contains community nodes that are only compatible with the self-hosted version of n8n.

❓ What Problem Does It Solve?

Manual transcription and action planning from meeting notes is often error-prone, time-consuming, and inconsistent. Important tasks, decisions, or deadlines can be overlooked or delayed. This workflow solves these pain points by automatically analyzing notes using AI and turning them into actionable, structured data. It drastically reduces follow-up delays, miscomm

Nodes used

Google TasksGmailGoogle DocsBasic LLM ChainStructured Output ParserGoogle Gemini Chat Model

Workflow Preview

modelparser
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W
Webhook Trigger
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E
Error Response
E
Extract Meeting Data
Google Gemini AI
AI Meeting Processor
S
Split Action Items
Create Google Tasks
S
Split Follow-up Emails
Send Follow-up Emails
Create Meeting Summary D…
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S
Success Response
I
If
Structured Output Parser
M
Merge
14 nodes15 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a webhook trigger.

  2. 2

    Process

    Data flows through 14 nodes, connecting chainllm, gmail, googledocs.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (14)

GO

Google Tasks

googleTasks

#1
GM

Gmail

gmail

#2
GO

Google Docs

googleDocs

#3
BA

Basic LLM Chain

n8n-nodes-langchain.chainLlm

#4
ST

Structured Output Parser

n8n-nodes-langchain.outputParserStructured

#5
GO

Google Gemini Chat Model

n8n-nodes-langchain.lmChatGoogleGemini

#6

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded transform-meeting-notes-into-action-items-with-gemini-google-workspace file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Transform Meeting Notes into Action Items with Gemini & Google Workspace", "nodes": [...], ...}

Integrations

chainllmgmailgoogledocsgoogletasksiflmchatgooglegeminimergeoutputparserstructuredrespondtowebhooksetsplitoutwebhook

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes14
Complexitymedium
Triggerwebhook
Views1,019
CategoryProject Management

Created by

Khaisa Studio

Khaisa Studio

@khaisastudio

Tags

chainllmgmailgoogledocsgoogletasksiflmchatgooglegeminimergeoutputparserstructuredrespondtowebhookset
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