Sync Notion to Clockify including Clients Projects and Tasks — n8n Workflow

High complexity🔗 Webhook56 nodes🏷️ Project Management👁 878 viewsby Mario

Overview

Purpose

This workflow synchronizes three entities from Notion to Clockify, allowing tracked time to be linked to client-related projects or tasks.

Demo & Explanation

How it works

On every run active Clients, Projects and Tasks are retrieved from both Notion and Clockify before being compared by the Clockify ID, which is again stored in Notion for reference Potential differences are then applied to Clockify If an item has been archived or closed in Notion, it is also marked as archived in Clo

Nodes used

HTTP RequestClockifyNotion

Workflow Preview

Sync Clients
Sync Projects
Sync Tasks
Set Globals (optional)
By default the fist available workspace ID is set. This
Set triggers
By default this workflow runs once a day. Additionally
Select database
Choose the tasks database.
Select database
Choose the clients database.
Select database
Choose the clients database.
Select database
Choose the projects database.
Select database
Choose the projects database.
Select database
Choose the tasks database.
Setup
Prerequisites
This workflow expects a database structure with at leas
⚡
W
Webhook
G
Globals
⚡
S
Schedule Trigger
Get first workspace ID
C
Compare Datasets
S
Stop and Error
S
Structure output
M
Map values
M
Map values1
N
No Operation
Get active Clients from …
Get active Clients from …
I
If unmapped in Notion
S
Set new values
Update Client in Clockify
Get archived Client from…
Create Client in Clockify
Store Clockify ID in Not…
Remove Client from Clock…
M
Merge
N
No Operation, do nothing
Get active Projects from…
Get active Projects from…
Update Project in Clockify
Get completed Project fr…
Create Project in Clockify
Remove Project from Cloc…
S
Structure output1
N
No Operation1
M
Map values2
M
Map values3
C
Compare Datasets1
I
If unmapped in Notion1
S
Set new values1
Store Clockify ID in Not…
S
Stop and Error1
M
Merge1
N
No Operation, do nothing2
Get active Tasks from No…
Get active Tasks from Cl…
Update Task in Clockify
Get completed Task from …
Create Task in Clockify
Remove Task from Clockify
S
Structure output2
N
No Operation2
M
Map values4
M
Map values5
Get active Projects from…
C
Compare Datasets2
I
If unmapped in Notion2
S
Set new values2
Store Clockify ID in Not…
S
Stop and Error2
L
Limit
L
Limit1
56 nodes68 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a webhook trigger.

  2. 2

    Process

    Data flows through 56 nodes, connecting clockify, comparedatasets, httprequest.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (56)

HT

HTTP Request

httpRequest

#1
CL

Clockify

clockify

#2
NO

Notion

notion

#3

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded sync-notion-to-clockify-including-clients-projects-and-tasks file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Sync Notion to Clockify including Clients Projects and Tasks", "nodes": [...], ...}

Integrations

clockifycomparedatasetshttprequestiflimitmergenotionscheduletriggersetstopanderrorwebhook

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes56
Complexityhigh
Triggerwebhook
Views878
CategoryProject Management

Created by

Mario

Mario

@octionic

Tags

clockifycomparedatasetshttprequestiflimitmergenotionscheduletriggersetstopanderror
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