Sync AWS billing invoices with FreeAgent and PostgreSQL tracking — n8n Workflow

Medium complexity⏰ Scheduled14 nodes🏷️ Invoice Processing👁 4 viewsby Pernille-AI

Overview

Automatically retrieve AWS invoices and create corresponding bills in FreeAgent, marking them as paid. This workflow eliminates manual data entry for AWS billing.

What It Does

Fetches invoices from AWS Invoicing API for the previous month Filters invoices by issue date to ensure only new ones are processed Checks PostgreSQL database for previously processed invoices Creates a bill in FreeAgent with correct dates and amounts Marks the bill as paid with a bank transaction explanation Records the

Nodes used

HTTP RequestPostgresCode

Workflow Preview

1. Fetch AWS Invoices

Retrieves last month's invoices via AWS Invoicing API

2. Deduplicate

Skips invoices already in PostgreSQL

3. Create & Pay Bill

Creates FreeAgent bill, marks paid, logs to database

How it works

This workflow automatically imports AWS invoices into F

1. Fetches invoices from AWS using Signature V4

Generate AWS Signature

Parse AWS Response

Filter By Date

Loop Over Invoices

Check If Already Processed

Record In PostgreSQL

Create FreeAgent Bill

If New Invoice

Prepare FreeAgent Bill

Mark Bill as Paid

Prepare Payment

Calculate Last Month Dat…

Call AWS For Bills

⚡

Trigger Monthly

14 nodes14 edges

How it Works

1
Trigger
The workflow starts with a scheduled trigger, running on a defined schedule.
2
Process
Data flows through 14 nodes, connecting code, httprequest, if.
3
Output
The workflow completes its automation and delivers the result to the configured destination.

Node Details (14)

HTTP Request

httpRequest

Postgres

postgres

Code

code

How to Import This Workflow

1Click Download JSON button on the right to save the workflow file.
2Open your n8n instance. Go to Workflows → New → Import from file.
3Select the downloaded sync-aws-billing-invoices-with-freeagent-and-postgresql-tracking file and click Import.
4Set up credentials for each service node (API keys, OAuth, etc.).
5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Sync AWS billing invoices with FreeAgent and PostgreSQL tracking", "nodes": [...], ...}

Integrations

codehttprequestifpostgresscheduletriggersplitinbatches

Get This Workflow

Download and import in one click

Download JSON View on n8n.io

Nodes14

Complexitymedium

Triggerscheduled

CategoryInvoice Processing

Created by

Pernille-AI

@pernilleai

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Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes