Send task completion email to customers via Motion API and Gmail β€” n8n Workflow

Medium complexity⏰ Scheduled10 nodes🏷️ Project ManagementπŸ‘ 602 viewsby Growth AI

Overview

πŸ“Ί Full walkthrough video: https://youtu.be/-xqjoUvbXbs

Who it's for

This workflow is for agencies or freelancers β€” such as Growth AI β€” who manage client projects in Motion and want to automatically notify customers when a project task has been completed, without any manual follow-up.

How it works

A schedule trigger fires daily between the 10th and 31st of each month at 8 AM. Active customer records are retrieved from an n8n Data Table and filtered to include only rows where the last notifica

Nodes used

HTTP RequestGmail

Workflow Preview

L
Loop Over Items in Batch…
F
Filter Todo Projects
Fetch Motion Projects
Fetch Motion Tasks
I
If Task is Completed
Send Email to Customer
G
Get Rows from Data Table
U
Update Row in Data Table
F
Filter Eligible Rows
⚑
E
Every Day at 10
10 nodes11 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a scheduled trigger, running on a defined schedule.

  2. 2

    Process

    Data flows through 10 nodes, connecting datatable, filter, gmail.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (10)

HT

HTTP Request

httpRequest

#1
GM

Gmail

gmail

#2

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows β†’ New β†’ Import from file.
  3. 3Select the downloaded send-task-completion-email-to-customers-via-motion-api-and-gmail file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n β†’ Import from JSON:

{ "name": "Send task completion email to customers via Motion API and Gmail", "nodes": [...], ...}

Integrations

datatablefiltergmailhttprequestifscheduletriggersplitinbatches

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes10
Complexitymedium
Triggerscheduled
Views602
CategoryProject Management

Created by

Growth AI

Growth AI

@growthai

Tags

datatablefiltergmailhttprequestifscheduletriggersplitinbatches
⚑

New to n8n?

n8n is a free, open-source workflow automation tool. Self-host it or use the cloud version.

Get n8n Free β†’