Send outreach/cold email using Gmail to new Hubspot contacts — n8n Workflow

Low complexity⏰ Scheduled5 nodes🤝 Sales👁 3,241 viewsby Mutasem

Overview

Use case

This workflow uses Gmail to send outreach emails to new Hubspot contacts that have yet to be contacted (usually unknown contacts), and records the outreach in Hubspot.

Setup Setup HubSpot Oauth2 creds (Be careful with scopes. They have to be exact, not less or more. Yes, it's not simple, but it's well documented in the n8n docs. Be smarter than me, read the docs) Setup Gmail creds. Change the from email and from name in the Record outreach in HubSpot node

How to adjust this templat

Nodes used

HubSpotGmail

Workflow Preview

Search for all contacts that last contact dat
1. Setup Oauth2 creds using n8n docs
https://docs.n8n.io/integrations/builtin/trigger-nodes/
Be car
Record outreach in Hubspot
Once outreach is added, last contact date is updated an
Send outreach/cold email using Gmail to new H
This workflow uses Gmail to send outreach emails to Hub
Send outreach email
Get uncontacted HubSpot …
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E
Every day at 9 am
S
Set keys
Record engagement in Hub…
5 nodes4 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a scheduled trigger, running on a defined schedule.

  2. 2

    Process

    Data flows through 5 nodes, connecting gmail, hubspot, scheduletrigger.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (5)

HU

HubSpot

hubspot

#1
GM

Gmail

gmail

#2

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded send-outreachcold-email-using-gmail-to-new-hubspot-contacts file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Send outreach/cold email using Gmail to new Hubspot contacts", "nodes": [...], ...}

Integrations

gmailhubspotscheduletriggerset

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes5
Complexitylow
Triggerscheduled
Views3,241
CategorySales

Created by

Mutasem

Mutasem

@mutasem

Tags

gmailhubspotscheduletriggerset
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