Generate PDF Invoices from Google Sheets with PDF.co — n8n Workflow

Low complexity⚡ Trigger4 nodes🏷️ Invoice Processingby Robert Breen

Overview

This workflow automatically pulls invoice rows from Google Sheets and generates a PDF invoice using a PDF.co template.
Perfect for small businesses that manage invoices in Sheets but need professional, ready-to-send PDFs.

⚙️ Setup Instructions

1️⃣ Connect Google Sheets Copy this Invoice Template Sheet into your own Drive
In n8n → Credentials → New → Google Sheets (OAuth2)
Log in with your Google account and save
In the workflow, select your Spreadsheet ID and Worksheet (Sheet1) in t

Nodes used

Google SheetsCode

Workflow Preview

⚙️ Setup Instructions
1️⃣ Connect Google Sheets
1. Copy this Invoice Template Sheet in
📋 Generate PDF Invoices from Google Sheets w
This workflow automatically pulls invoice rows from Goo
Perfect for s
2️⃣ Connect PDF.co
1. Create a free account at PDF.co
2. Copy your API Key from the dashboard
3. In n8n → Credentials → New → PDF.co API
- Paste your API Key →
2️⃣ Connect PDF.co
1. Create a free account at PDF.co
2. Copy your API Key from the dashboard
3. In n8n → Credentials → New → PDF.co API
- Paste your API Key →
⚡
W
When clicking ‘Execute w…
Get Invoice Rows
Convert to html import
C
Create PDF
4 nodes3 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 4 nodes, connecting code, googlesheets, manualtrigger.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (4)

GO

Google Sheets

googleSheets

#1
CO

Code

code

#2

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded generate-pdf-invoices-from-google-sheets-with-pdfco file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Generate PDF Invoices from Google Sheets with PDF.co", "nodes": [...], ...}

Integrations

codegooglesheetsmanualtriggern8n-nodes-pdfco.pdfco api

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes4
Complexitylow
Triggertrigger
CategoryInvoice Processing

Created by

Robert Breen

Robert Breen

@rbreen

Tags

codegooglesheetsmanualtriggern8n-nodes-pdfco.pdfco api
⚡

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Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes