Extract Meeting Tasks from Transcripts with AI and Sync to Trello — n8n Workflow

Medium complexity⚡ Trigger12 nodes🏷️ Project Managementby Gabriel Santos

Overview

Who’s it for Teams and project managers who want to turn meeting transcripts into actionable Trello tasks automatically, without worrying about duplicate cards.

What it does This workflow receives a transcript file in .txt format and processes it with AI to extract clear, concise tasks. Each task includes a short title, a description, an assignee (if mentioned), and a deadline (if available).
The workflow then checks Trello for duplicates across all lists, comparing both card titles (name) an

Nodes used

AI AgentOpenAI Chat ModelStructured Output ParserAI Agent Tool

Workflow Preview

Extract meeting tasks and sync with Trello
This workflow processes a meeting transcript (uploaded
What it does
Get Transcription node
> Extracts raw text from the uploaded transcript file.
Form Trigger node
> Receives the transcript file (.txt) from the user.
AI Agent node
> Main agent that extracts tasks, checks duplicates via
Trello Agent node
> Sub-agent responsible for Trello sync.
> Uses “Get many lists” + “Get all cards in a list” to
> Creates a new card only if no duplicate
Respond to Form node
> Returns a final confirmation message to the user with
toolmodelmodeltooltoolparserparsertool
G
Get Transcription
AI Agent
Structured Output Parser
OpenAI Chat Model
⚡
R
Receive Transcript file
Trello Agent
Structured Output Parser1
OpenAI Chat Model1
C
Create a card in Trello
G
Get many lists in Trello
G
Get all cards in a list …
R
Respond to Form
12 nodes11 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 12 nodes, connecting agent, agenttool, extractfromfile.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (12)

AI

AI Agent

n8n-nodes-langchain.agent

#1
OP

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

#2
ST

Structured Output Parser

n8n-nodes-langchain.outputParserStructured

#3
AI

AI Agent Tool

n8n-nodes-langchain.agentTool

#4

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded extract-meeting-tasks-from-transcripts-with-ai-and-sync-to-trello file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Extract Meeting Tasks from Transcripts with AI and Sync to Trello", "nodes": [...], ...}

Integrations

agentagenttoolextractfromfileformformtriggerlmchatopenaioutputparserstructuredtrellotool

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes12
Complexitymedium
Triggertrigger
CategoryProject Management

Created by

Gabriel Santos

Gabriel Santos

@gabrielhmsantos

Tags

agentagenttoolextractfromfileformformtriggerlmchatopenaioutputparserstructuredtrellotool
⚡

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