Extract and Track Receipt Data with VLM Run and Google Drive + Airtable — n8n Workflow

Medium complexity⚡ Trigger6 nodes🏷️ Invoice Processingby Atik

Overview

Simplify expense tracking with AI-powered automation that extracts receipt data and organizes it instantly.

What this workflow does

Watches Google Drive for new receipt uploads (images/PDFs) Automatically downloads and prepares files for processing Parses key details using the trusted VLM Run node (merchant, customer, amount, currency, date) Stores structured records in Airtable for real-time tracking

Setup

Prerequisites: Google Drive & Airtable accounts, VLM Run API credentials, n8n instanc

Nodes used

AirtableGoogle Drive

Workflow Preview

🧾 AI Receipt Data Extraction Workflow
Overview:
Automates receipt processing for expense management. Up
📁 Input Processing
Monitors & downloads receipt files from Google Drive.
Process:
1. Watches designated Drive folder
2. Auto-triggers on new uploads
3. Downloads files for AI processing
🤖 VLM Run Receipt Extraction
Uses VLM Run node to extract structured data from recei
Extracts:
- Merchant name
- Customer info
- Total amount
📊 Data Storage
Structures and stores extracted data as Airtable Record
Features:
- Clean, organized format
- Centralized expense database
- Auto-appends new entries
⚡
M
Monitor Receipt Uploads
Download Receipt File
V
VLM Run Receipt Parser
F
Format Receipt Data
Create a record
⚡
R
Receive Data
6 nodes4 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 6 nodes, connecting @vlm-run/n8n-nodes-vlmrun.vlmrun, airtable, googledrive.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (6)

AI

Airtable

airtable

#1
GO

Google Drive

googleDrive

#2

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded extract-and-track-receipt-data-with-vlm-run-and-google-drive-airtable file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Extract and Track Receipt Data with VLM Run and Google Drive + Airtable", "nodes": [...], ...}

Integrations

@vlm-run/n8n-nodes-vlmrun.vlmrunairtablegoogledrivegoogledrivetriggersetwebhook

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes6
Complexitymedium
Triggertrigger
CategoryInvoice Processing

Created by

Atik

Atik

@atik

Tags

@vlm-run/n8n-nodes-vlmrun.vlmrunairtablegoogledrivegoogledrivetriggersetwebhook
⚡

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Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

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