Export PDF invoices from SmartBill to Google Drive — n8n Workflow

Medium complexity⚡ Trigger13 nodes🏷️ Invoice Processing👁 1,026 viewsby Codez & AI

Overview

This workflow automates the retrieval of invoice PDFs from the Smartbill API and saves them to Google Drive in a dynamically created folder based on last month’s date. It also generates a range of invoice numbers, ensuring proper formatting, and uploads each PDF with a structured filename.

Overview

Trigger and Data Setup:
The workflow is manually triggered. It sets the invoice range (start and end numbers), invoice series, the parent Google Drive folder ID and the folder where to save the

Nodes used

HTTP RequestGoogle DriveCode

Workflow Preview

⚡
W
When clicking "Execute W…
Smartbill get invoice pdf
S
SetData
Set mime
Set Default Folder Name
Search Drive Folder
I
If exists
Create Drive Folder
Set the loop
L
Loop Over Items
Upload file to Google Dr…
W
Wait a sec
S
Set Folder ID
13 nodes14 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 13 nodes, connecting code, googledrive, httprequest.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (13)

HT

HTTP Request

httpRequest

#1
GO

Google Drive

googleDrive

#2
CO

Code

code

#3

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded export-pdf-invoices-from-smartbill-to-google-drive file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Export PDF invoices from SmartBill to Google Drive", "nodes": [...], ...}

Integrations

codegoogledrivehttprequestifmanualtriggersetsplitinbatcheswait

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes13
Complexitymedium
Triggertrigger
Views1,026
CategoryInvoice Processing

Created by

Codez & AI

Codez & AI

@codez

Tags

codegoogledrivehttprequestifmanualtriggersetsplitinbatcheswait
⚡

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Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes