Create Stripe Invoices from Airtable Orders with Google Sheets Logging β€” n8n Workflow

Medium complexity⏰ Scheduled9 nodes🏷️ Invoice Processingby Rahul Joshi

Overview

Description Automate B2B order invoicing by fetching orders from Airtable, validating paid B2B entries, creating Stripe customers and invoices, finalizing invoices, and logging structured invoice data into Google Sheets. This workflow ensures seamless B2B billing, centralized record-keeping, and reduces manual errors in financial operations. βš‘πŸ’³πŸ“Š

What This Template Does Triggers hourly to check for new B2B orders. ⏱️ Fetches order data from Airtable (Orders table). πŸ“₯ Filters only paid orders wit

Nodes used

AirtableGoogle SheetsHTTP RequestStripeCode

Workflow Preview

πŸš€ B2B Invoice Automation Workflow
This workflow automatically creates Stripe invoices for
What it does:
- Triggers every hour to check for new
⏰ Schedule Setup
Purpose: Triggers the workflow every hour to check for
Configuration:
- Interval: 1 hour
- Can be changed based on your needs
Tips:
πŸ“‹ Airtable Setup
Purpose: Fetch order data from your Airtable
Required Steps:
1. Replace the hardcoded record ID with your actual rec
2. Update base ID and table ID to match your se
πŸ” Order Filtering
Purpose: Only process B2B orders that are already paid
Filter Conditions:
- financial_status = "paid"
- tags contains "B2B"
- Both conditions must be true (AND logic)
πŸ‘€ Stripe Customer Creation
Purpose: Create or update customer in Stripe
Configuration:
- Maps customer data from Airtable
- Uses continueOnFail to handle existing customers
- Stores custo
πŸ“„ Line Item Processing
Purpose: Split orders into individual line items for in
What it does:
- Processes each product in the order separately
- Formats data for Stripe invoice crea
🧾 Invoice Creation
Purpose: Create draft invoice in Stripe
Configuration:
- Creates invoice for the customer
- Sets 30-day payment terms
- Uses send_invoice collection method
βœ… Invoice Finalization
Purpose: Finalize the draft invoice to make it payable
What happens:
- Converts draft to final invoice
- Generates invoice number
- Makes invoice payable by custome
πŸ“Š Data Formatting
Purpose: Format invoice data for Google Sheets logging
Data includes:
- Invoice details (ID, number, status)
- Customer information
- Financial amounts (converted from c
πŸ“‹ Google Sheets Logging
Purpose: Log invoice data to spreadsheet for tracking
Setup Required:
1. Replace YOUR_SPREADSHEET_ID with your actual Google
2. Ensure proper column head
⚑
H
Hourly Trigger
Fetch B2B Order
F
Filter B2B Paid Orders
Create Stripe Customer
Process Line Items
Create Stripe Invoice
Finalize Invoice
Format Data for Sheets
Log to Google Sheets
9 nodes8 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a scheduled trigger, running on a defined schedule.

  2. 2

    Process

    Data flows through 9 nodes, connecting airtable, code, googlesheets.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (9)

AI

Airtable

airtable

#1
GO

Google Sheets

googleSheets

#2
HT

HTTP Request

httpRequest

#3
ST

Stripe

stripe

#4
CO

Code

code

#5

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows β†’ New β†’ Import from file.
  3. 3Select the downloaded create-stripe-invoices-from-airtable-orders-with-google-sheets-logging file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n β†’ Import from JSON:

{ "name": "Create Stripe Invoices from Airtable Orders with Google Sheets Logging", "nodes": [...], ...}

Integrations

airtablecodegooglesheetshttprequestifscheduletriggerstripe

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes9
Complexitymedium
Triggerscheduled
CategoryInvoice Processing

Created by

Rahul Joshi

Rahul Joshi

@rahul08

Tags

airtablecodegooglesheetshttprequestifscheduletriggerstripe
⚑

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Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpointβ€”the billβ€”is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

πŸ”— WebhookΒ·12 nodes