Automatic Gmail Invoice PDF Upload to Google Drive with Spreadsheet Logging — n8n Workflow

Medium complexity⚡ Trigger6 nodes🏷️ Invoice Processingby Toshiya Minami

Overview

Sort invoice PDFs from Gmail to Google Drive and Google Sheets

Who’s it for

Freelancers, finance teams, and small businesses that receive invoice PDFs by email and want them automatically saved to Google Drive and logged in Google Sheets—without manual downloading or copy-pasting.

How it works / What it does

This workflow watches your Gmail inbox for unread messages that match an invoice pattern (e.g., subject:invoice filename:pdf). For each email, it checks for attachments, uploads each PDF

Nodes used

Google SheetsGoogle DriveGmail

Workflow Preview

📧 Gmail Trigger
This node monitors your Gmail inbox for new emails cont
🔍 Filter Check
This filter ensures we only process emails that actuall
📁 Google Drive Upload
Each PDF attachment is uploaded to your Google Drive. F
Configure:
- Connect Google Drive cred
📊 Google Sheets Logging
Records invoice details in a spreadsheet including:
- Date/time received
- Sender email
- Subject line
- PDF filename
✅ Mark as Processed
After successfully uploading the PDF and logging to she
Note: Uses same Gmail credentials as trigge
🚀 Setup Instructions
1. Gmail OAuth2: Connect your Gmail account in all Gmai
2. Google Drive OAuth2: Connect your Google Drive accou
3. Google Sheets OAuth2: Connect your Goog
⚡
G
Gmail Trigger
H
Has PDF Attachments?
Upload to Google Drive
Log to Google Sheets
Mark Email as Read
I
If
6 nodes5 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 6 nodes, connecting filter, gmail, gmailtrigger.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (6)

GO

Google Sheets

googleSheets

#1
GO

Google Drive

googleDrive

#2
GM

Gmail

gmail

#3

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded automatic-gmail-invoice-pdf-upload-to-google-drive-with-spreadsheet-logging file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Automatic Gmail Invoice PDF Upload to Google Drive with Spreadsheet Logging", "nodes": [...], ...}

Integrations

filtergmailgmailtriggergoogledrivegooglesheetsif

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes6
Complexitymedium
Triggertrigger
CategoryInvoice Processing

Created by

Toshiya Minami

Toshiya Minami

@minami

Tags

filtergmailgmailtriggergoogledrivegooglesheetsif
⚡

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