Automate Invoice Creation and Delivery with Google Sheets, Invoice Ninja and Gmail — n8n Workflow

Low complexity⚡ Trigger4 nodes🏷️ Invoice Processingby Marth - Business Automation

Overview

⚙️ How It Works

This workflow automates the repetitive task of invoicing, turning a manual process into an efficient, hands-free operation.

✅ Trigger The workflow is automatically activated when a new row is added or updated in your Google Sheet with the status Ready for Invoice.

🧾 Create Invoice The workflow sends project data to your invoicing service (e.g., Invoice Ninja) using an HTTP Request node to generate a professional invoice.

📧 Send Email The generated invoice is attached to an em

Nodes used

Google SheetsHTTP RequestGmail

Workflow Preview

⚡
0
0. Google Sheets (Invoic…
1. HTTP Request (Create …
2. Gmail (Send Invoice)
3. Google Sheets (Update…
4 nodes3 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 4 nodes, connecting gmail, googlesheets, googlesheetstrigger.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (4)

GO

Google Sheets

googleSheets

#1
HT

HTTP Request

httpRequest

#2
GM

Gmail

gmail

#3

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded automate-invoice-creation-and-delivery-with-google-sheets-invoice-ninja-and-gmail file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Automate Invoice Creation and Delivery with Google Sheets, Invoice Ninja and Gmail", "nodes": [...], ...}

Integrations

gmailgooglesheetsgooglesheetstriggerhttprequest

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes4
Complexitylow
Triggertrigger
CategoryInvoice Processing

Created by

Marth - Business Automation

Marth - Business Automation

@marth

Tags

gmailgooglesheetsgooglesheetstriggerhttprequest
⚡

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Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes