Automate Inventory Management with Google Sheets & Gmail — n8n Workflow

Medium complexity⏰ Scheduled11 nodes🏷️ Miscellaneousby InfyOm Technologies

Overview

✅ What problem does this workflow solve?

Managing inventory manually requires constant monitoring, manual purchase order creation, and back-and-forth communication with suppliers.
This workflow automates the entire inventory replenishment cycle — from detecting low-stock items to generating purchase orders and emailing suppliers automatically.
It ensures accurate stock levels, reduces manual work, and prevents stockouts.

💡 Main Use Cases

🔍 Identify low-stock items automatically based on t

Nodes used

Google SheetsGmailCode

Workflow Preview

Collect Low stock products

- Code node checks product stock meets the minimum thre

- Email created based on new stock and product details.

How it works

This workflow automates inventory procurement by checki

Data Processing

- If already record created then skip otherwise add new

Send Order to Suplier

Switch Email & PO

Generate Email & PO

Order Handling

No Operation, do nothing

Loop Over Items

⚡

Trigger Everyday

Get Low Stock Product

Get Purchase Order

Check Record Exists Or Not

Store a Purchase Order

11 nodes12 edges

How it Works

1
Trigger
The workflow starts with a scheduled trigger, running on a defined schedule.
2
Process
Data flows through 11 nodes, connecting code, gmail, googlesheets.
3
Output
The workflow completes its automation and delivers the result to the configured destination.

Node Details (11)

Google Sheets

googleSheets

Gmail

gmail

Code

code

How to Import This Workflow

1Click Download JSON button on the right to save the workflow file.
2Open your n8n instance. Go to Workflows → New → Import from file.
3Select the downloaded automate-inventory-management-with-google-sheets-gmail file and click Import.
4Set up credentials for each service node (API keys, OAuth, etc.).
5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Automate Inventory Management with Google Sheets & Gmail", "nodes": [...], ...}

Integrations

codegmailgooglesheetsifscheduletriggersplitinbatchesswitch

Get This Workflow

Download and import in one click

Download JSON View on n8n.io

Nodes11

Complexitymedium

Triggerscheduled

CategoryMiscellaneous

Created by

InfyOm Technologies

@infyom

New to n8n?

n8n is a free, open-source workflow automation tool. Self-host it or use the cloud version.

Get n8n Free →

Related Miscellaneous Workflows

COGMGOME+2

high

Automate Google Form Tracking & Gmail Alerts via n8n

Boost your administrative efficiency with this comprehensive n8n automation suite designed to bridge the gap between data collection and actionable insights. This workflow transforms standard Google Form submissions into a high-performance management ecosystem. Instead of manually checking spreadsheets, the system triggers instantly upon form submission, updating a centralized Google Sheets dashboard with real-time statistics while simultaneously executing conditional logic via the Code node. The automation intelligently distinguishes between new registrants and follow-ups, triggering personalized Gmail acknowledgments for immediate engagement. Furthermore, it incorporates a sophisticated reminder logic to ensure no student or lead falls through the cracks. By leveraging Webhook and Respond to Webhook nodes, the suite maintains a low-latency connection between your front-end forms and back-end database. This setup eliminates manual data entry errors, reduces response times by up to 90%, and provides stakeholders with a live visual overview of registration trends. It is an essential toolkit for any organization looking to scale their intake process without increasing headcount. **Common Use Cases:** - Educational Workshop & Course Enrollment Management - Automated Event Registration with Instant Attendee Confirmation - Customer Inquiry Routing and Lead Nurturing Pipeline

🔗 Webhook·20 nodes