Auto-Send PDF Invoices with Stripe Payment Triggers and Gmail β€” n8n Workflow

Low complexityπŸ”— Webhook4 nodes🏷️ Invoice Processingby David Olusola

Overview

πŸ’° Auto-Send PDF Invoice When Stripe Payment is Received

This workflow automatically generates a PDF invoice every time a successful payment is received in Stripe, then emails the invoice to the customer via Gmail. Perfect for freelancers, SaaS businesses, and service providers who want to automate billing without manual effort.

βš™οΈ How It Works

Stripe Payment Webhook
Listens for successful payment events (payment_intent.succeeded).
Triggers the workflow whenever a new payment is made

Nodes used

GmailCode

Workflow Preview

πŸ’° SETUP REQUIRED:
1. Stripe Webhook:
- Go to Stripe Dashboard β†’ Webhooks
- Add endpoint with webhook URL below
- Select event: payment_intent.succeeded
2. Gmail Setup:
⚑
S
Stripe Payment Webhook
Normalize Payment Data
Generate Invoice HTML
Send Invoice Email
4 nodes3 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a webhook trigger.

  2. 2

    Process

    Data flows through 4 nodes, connecting code, gmail, webhook.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (4)

GM

Gmail

gmail

#1
CO

Code

code

#2

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows β†’ New β†’ Import from file.
  3. 3Select the downloaded auto-send-pdf-invoices-with-stripe-payment-triggers-and-gmail file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n β†’ Import from JSON:

{ "name": "Auto-Send PDF Invoices with Stripe Payment Triggers and Gmail", "nodes": [...], ...}

Integrations

codegmailwebhook

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes4
Complexitylow
Triggerwebhook
CategoryInvoice Processing

Created by

David Olusola

David Olusola

@dae221

Tags

codegmailwebhook
⚑

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Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpointβ€”the billβ€”is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

πŸ”— WebhookΒ·12 nodes