Auto Invoice & Receipt OCR to Google Sheets – Drive, Gmail, & Telegram Triggers — n8n Workflow

High complexity⚡ Trigger21 nodes🏷️ Invoice Processing👁 3,872 viewsby Daniel Ng

Overview

The Best Invoice & Receipt OCR Automation - FREE (for a limited time)

Automatically process invoices and receipts using Gemini OCR, extracting data directly into Google Sheets from multiple sources including Google Drive, Gmail, and Telegram. This powerful workflow ensures your bookkeeping is always accurate, organized, and efficient, significantly reducing manual effort and potential errors.

Who is this for?

This workflow is ideal for busy entrepreneurs, startup founders, freelancers, small

Nodes used

Google SheetsHTTP RequestGoogle DriveCode

Workflow Preview

P
Prompt
M
Move file to base64 string
Gemini API
J
JSON to string
Parse string
Add to Google Sheets
Google Drive Get Receipt
⚡
T
Telegram Trigger Image
⚡
G
Gmail Trigger
Split Out Binary Files
L
Loop Over Attachments
I
If
L
Loop Over Emails
W
Wait For Saving
L
Loop Over Items
Create File Name
Create File Name For Tel…
⚡
G
Google Drive Trigger New…
Google Save Files 2
Google Drive Save Files
W
Wait For Saving Data
21 nodes22 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 21 nodes, connecting code, extractfromfile, gmailtrigger.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (21)

GO

Google Sheets

googleSheets

#1
HT

HTTP Request

httpRequest

#2
GO

Google Drive

googleDrive

#3
CO

Code

code

#4

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded auto-invoice-receipt-ocr-to-google-sheets-drive-gmail-telegram-triggers file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Auto Invoice & Receipt OCR to Google Sheets – Drive, Gmail, & Telegram Triggers", "nodes": [...], ...}

Integrations

codeextractfromfilegmailtriggergoogledrivegoogledrivetriggergooglesheetshttprequestifsetsplitinbatchestelegramtriggerwait

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes21
Complexityhigh
Triggertrigger
Views3,872
CategoryInvoice Processing

Created by

Daniel Ng

Daniel Ng

@danielng

Tags

codeextractfromfilegmailtriggergoogledrivegoogledrivetriggergooglesheetshttprequestifsetsplitinbatches
⚡

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Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes