Analyze invoices from Google Drive with AI and store data in Google Sheets — n8n Workflow

High complexity⚡ Trigger19 nodes🏷️ Invoice Processingby Stefan Joulien

Overview

Who this template is for

This workflow is designed for teams and businesses that receive invoices in Google Drive and want to automatically extract structured financial data without manual processing. It is ideal for finance teams, operators, and founders who want a simple way to turn invoices into usable data.

No accounting software is required, and the workflow works with common invoice formats such as PDFs and images.

What this workflow does

This workflow monitors a Google Drive folder fo

Nodes used

Google SheetsGoogle DriveOpenAIGoogle Gemini

Workflow Preview

Who this template is for
This workflow is designed for teams and businesses that
A. Sticky: “Google Drive file detection”
This section monitors a Google Drive folder and extract
This section handles invoice analysis for all
Each file is downloaded from Google Drive and processed
B. Sticky: “File type classification
This step classifies each file based on its MIME type a
⚡
T
Telegram Trigger
⚡
G
Google Drive Trigger
L
Loop Over Items
S
Switch
E
Edit Fields
W
Wait
E
Edit Fields1
E
Edit Fields2
M
Mapeo
download image
Download PDF
Download image
analyze image
analyze image1
analyze document
Put data in table
Put data in table1
Put data in table2
Save_drive
19 nodes20 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 19 nodes, connecting googledrive, googledrivetrigger, googlegemini.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (19)

GO

Google Sheets

googleSheets

#1
GO

Google Drive

googleDrive

#2
OP

OpenAI

n8n-nodes-langchain.openAi

#3
GO

Google Gemini

n8n-nodes-langchain.googleGemini

#4

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded analyze-invoices-from-google-drive-with-ai-and-store-data-in-google-sheets file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "Analyze invoices from Google Drive with AI and store data in Google Sheets", "nodes": [...], ...}

Integrations

googledrivegoogledrivetriggergooglegeminigooglesheetsopenaisetsplitinbatchesswitchtelegramtriggerwait

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes19
Complexityhigh
Triggertrigger
CategoryInvoice Processing

Created by

Stefan Joulien

Stefan Joulien

@stefanjoulien

Tags

googledrivegoogledrivetriggergooglegeminigooglesheetsopenaisetsplitinbatchesswitchtelegramtriggerwait
⚡

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Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes