AI Data Extraction with Dynamic Prompts and Airtable — n8n Workflow

High complexity🔗 Webhook36 nodes⚒️ Engineering👁 4,822 viewsby Jimleuk

Overview

This n8n template introduces the Dynamic Prompts Ai workflow pattern which are incredible for certain types of data extraction tasks where attributes are unknown or need to remain flexible.

The general idea behind this pattern is that the prompts for requested attributes to be extracted live outside the template and so can be changed at any time - without needing to edit the template. This seriously cuts down on maintainance requirements and is reusable for any number of tables at little cost.

Nodes used

AirtableHTTP RequestCodeBasic LLM ChainOpenAI Chat Model

Workflow Preview

1. Get Table Schema
Learn more about the Airtable node
For this operation, we'll use the handy Airtable node.
2a. Updates Minimal Number of Rows
This branch updates only the rows impacted.
2b. Update Every Row under the Field
This branch updates all applicable rows under field whe
Try It Out!
This n8n template powers a "dynamic" or "user-defined"
2. Event Router Pattern
Learn more about the Switch node
A simple switch node can be used to determine which eve
3. Filter Only Rows with Valid Input
Learn more about the Split Out node
This step handles one or more updated rows
6. Update the Airtable Record
Learn more about the Edit Fields node
Finally, we can collect the LLM responses and combin
5. PDFs, LLMs and Dynamic Prompts? Oh My!
Learn more about the Basic LLM node
This step is where
4. Using an Items Loop
Learn more about the Split in Batches node
A split in batches node is used here to upd
7. Listing All Applicable Rows Under The Colu
Learn more about the Filter node
To keep things performant, we can dec
9. Generating Value using LLM
Learn more about the Extract From File node
Pretty much identical to Step 5 bu
8. Using an Items Loop
Learn more about the Split in Batches node
Similar to Step 4, the Split in Batches nod
10. Update the Airtable Record
Learn more about the Edit Fields node
As with Step 6, the LLM response is used to update
![airtable.io](https://airtable.com/invite/r/
⭐️ Creating Airtable Webhooks
To link this workflow with Airtable, you'll have to cre
You'll only really need to do this this once but if the
modelmodel
E
Event Type
Get Prompt Fields
Get File Data
E
Extract from File
G
Get Result
L
Loop Over Items
R
Row Reference
Generate Field Value
Fields to Update
L
Loop Over Items1
R
Row Ref
Get File Data1
E
Extract from File1
G
Get Result1
Generate Field Value1
F
Filter Valid Rows
F
Filter Valid Fields
E
Event Ref
E
Event Ref1
OpenAI Chat Model
OpenAI Chat Model1
Get Webhook Payload
Parse Event
Get Table Schema
Fetch Records
Update Row
Get Row
A
Add Row ID to Payload
Update Record
A
Airtable Webhook
W
When clicking ‘Test work…
S
Set Airtable Vars
Get Table Schema1
G
Get "Input" Field
RecordsChanged Webhook
FieldsChanged Webhook
36 nodes37 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a webhook trigger.

  2. 2

    Process

    Data flows through 36 nodes, connecting airtable, chainllm, code.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (36)

AI

Airtable

airtable

#1
HT

HTTP Request

httpRequest

#2
CO

Code

code

#3
BA

Basic LLM Chain

n8n-nodes-langchain.chainLlm

#4
OP

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

#5

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded ai-data-extraction-with-dynamic-prompts-and-airtable file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "AI Data Extraction with Dynamic Prompts and Airtable", "nodes": [...], ...}

Integrations

airtablechainllmcodeextractfromfilefilterhttprequestlmchatopenaimanualtriggersetsplitinbatchesswitchwebhook

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes36
Complexityhigh
Triggerwebhook
Views4,822
CategoryEngineering

Created by

Jimleuk

Jimleuk

@jimleuk

Tags

airtablechainllmcodeextractfromfilefilterhttprequestlmchatopenaimanualtriggersetsplitinbatches

New to n8n?

n8n is a free, open-source workflow automation tool. Self-host it or use the cloud version.

Get n8n Free →

Related Engineering Workflows

COGOHTIF+5
high

Automate YooKassa Payments & Order Logs in Google Sheets

Transform your payment operations with this comprehensive n8n automation designed for seamless YooKassa integration. Instead of manual data entry, this workflow creates a self-correcting financial ledger by syncing every transaction directly into Google Sheets in real-time. The logic handles the entire commerce lifecycle: from the moment a customer initiates a checkout to the final status confirmation via secure webhooks. What sets this template apart is its robust error-handling and multi-stage processing. It doesn't just log successful sales; it intelligently updates refund statuses, sorts transaction types, and uses conditional logic to ensure your spreadsheet remains a 'single source of truth.' By utilizing the Respond to Webhook node, the workflow provides immediate feedback to the payment gateway, ensuring high reliability. This is an enterprise-grade solution for small business owners who need to scale their digital sales without the overhead of expensive ERP software or manual bookkeeping. It eliminates human error, accelerates fulfillment, and provides a transparent audit trail for every ruble processed. **Common Use Cases:** - Automated Digital Product Delivery: Trigger instant access to downloads or courses once the YooKassa payment status is verified in the sheet. - Real-time Financial Reporting: Maintain a live dashboard of sales performance and refund rates for e-commerce stakeholders without manual exports. - No-code Subscription Management: Track recurring customer payments and trial expirations by logging every transaction event into a centralized Google Sheets database.

🔗 Webhook·39 nodes
COGOHTMA
low

Automate Google AI Overview Tracking: SEO Audit with SerpApi

As Google’s Search Generative Experience (SGE) reshapes the digital landscape, traditional SEO metrics often fall short. This advanced n8n workflow bridges the data gap by providing a scalable solution for monitoring brand visibility within AI Overviews. By integrating SerpApi with Google Sheets, the automation systematically audits your target keyword clusters to detect AI-generated summaries and source citations. The process begins by pulling high-priority keywords directly from your repository. It then executes real-time search queries via SerpApi, utilizing custom JavaScript in a Code node to parse complex JSON responses. The workflow specifically identifies if an AI Overview is present and, more importantly, whether your domain is cited as a primary source. All findings are exported into a structured Google Sheet, creating a historical record of your 'AI Share of Voice.' This automation saves SEO teams dozens of manual hours, allowing for data-driven adjustments to content strategy based on how Google’s LLM perceives and attributes your site’s authority. It is an essential tool for agencies and enterprise SEOs looking to defend their organic traffic in the age of generative search. **Common Use Cases:** - SGE Visibility Benchmarking vs Competitors - Automated AI Citation Reporting for SEO Clients - Content Strategy Optimization for Informational Intent Queries

Trigger·5 nodes
EDFOGIGM+3
medium

Automate Dynamic GitHub Images & URL Redirects in n8n

Stop manually updating marketing assets across distributed channels. This professional n8n automation eliminates the 'stale content' problem by transforming static GitHub-hosted images and links into dynamic, self-updating resources. Instead of hunting down every email template or PDF where you've embedded a promotional banner, this workflow allows you to push updates to a central GitHub repository that automatically reflects across all live instances. The workflow functions by utilizing GitHub as a headless content management system. It leverages the EditImage node to programmatically modify visual assets and the GitHub node to commit these changes automatically. It includes a Form Trigger for on-demand updates and a Schedule Trigger for recurring maintenance. By using stable embed links that point to dynamic GitHub files, your marketing collateral remains evergreen. Whether you are updating a limited-time offer in an old email sequence or refreshing data visualizations in a shared report, this automation ensures your audience always sees the most current information without requiring manual re-distribution of files. **Common Use Cases:** - Automated Email Banner Updates for Evergreen Campaigns - Dynamic GitHub Profile Readme & Repository Statistics - Centralized Promo Link Management for Distributed PDF Guides

Trigger·12 nodes
AGCOEXGI+8
medium

Automate Jekyll SEO Blogs with GPT-4 and GitHub (n8n Guide)

This sophisticated automation engine transforms your content strategy by bridging the gap between raw data and a live, high-ranking Jekyll website. Instead of manually drafting and formatting Markdown files, this workflow utilizes an advanced LangChain agent powered by GPT-4 to synthesize high-quality, long-form articles from simple CSV inputs. The system intelligently parses your data, constructs SEO-optimized blog posts, and handles the technical heavy lifting by committing the code directly to your GitHub repository. This triggers your CI/CD pipeline for instant deployment. Beyond just publishing, the workflow acts as a social media manager, automatically distributing your new content to LinkedIn and X (Twitter) to maximize reach and backlinks. It is an ideal solution for lean marketing teams or solo developers who need to maintain a consistent publishing cadence without the overhead of a traditional CMS. By automating the research, writing, and distribution phases, users can scale their organic traffic exponentially while focusing on high-level strategy rather than repetitive formatting and manual commits. **Common Use Cases:** - Programmatic SEO for Niche Affiliate Marketing Sites - Automated Technical Documentation and Change Log Updates - Scalable Content Engine for Multi-Language Recipe or Directory Portals

Trigger·13 nodes
AGCOEMEM+5
medium

Build a Local AI Book Concierge with Ollama & n8n

Transform your inbox into an intelligent, automated literary assistant with this advanced n8n workflow. By leveraging the power of local LLMs through Ollama and the OpenLibrary API, this automation eliminates the manual effort of responding to reading inquiries. The process begins by monitoring an IMAP folder for incoming requests. Once an email arrives, a sophisticated AI agent analyzes the sender's natural language to pinpoint their specific interests and genre preferences. The workflow then executes a real-time API lookup to fetch accurate bibliographical data, including summaries and metadata. Finally, it crafts and sends a professional, personalized recommendation email back to the user. This setup is perfect for organizations looking to deploy privacy-focused AI solutions without relying on expensive cloud tokens. It demonstrates a high-level integration of LangChain agents, conditional logic, and external data enrichment, providing a seamless 'set-and-forget' experience for managing high volumes of literary or educational inquiries while maintaining a human-like touch in communication. **Common Use Cases:** - Personalized Reading Lists for Digital Newsletters - Automated Curriculum Support for Educational Institutions - Privacy-First Customer Engagement for Local Bookstores

▶️ Manual·15 nodes
AGCOFIGM+6
medium

Automate HubSpot AI Email Replies with Slack Approval (n8n)

This advanced n8n automation bridges the gap between AI-driven speed and human-verified precision. By integrating Google Gemini with your HubSpot CRM, the workflow automatically generates context-aware email responses whenever a new inquiry hits your Gmail inbox. Unlike basic auto-responders, this system queries your HubSpot records—including contact history, active deals, and support tickets—to ensure every draft is personalized and accurate. To maintain brand integrity, the draft isn't sent immediately; instead, it is routed to a dedicated Slack channel via an interactive message. Your team can review, edit, or approve the reply with a single click, triggering the final send via Gmail. This eliminates the manual overhead of switching between tabs to find customer data and drafting repetitive emails from scratch. It is the perfect solution for scaling customer operations without hiring additional headcount, ensuring that every outbound communication is data-backed and professionally vetted. The workflow utilizes LangChain agents for intelligent reasoning, filtering out internal noise to focus purely on high-value customer interactions. **Common Use Cases:** - High-priority sales lead nurturing where quick, data-informed follow-ups are critical for conversion. - Technical support escalation where AI drafts troubleshooting steps based on existing HubSpot ticket history. - Account management automation for handling routine client inquiries with personalized data from active deals.

Trigger·13 nodes