AI Agent for project management and meetings with Airtable and Fireflies — n8n Workflow

Medium complexity⚡ Trigger10 nodes🏷️ Project Management👁 9,693 viewsby Mark Shcherbakov

Overview

Video Guide

I prepared a comprehensive guide detailing how to create a Smart Agent that automates meeting task management by analyzing transcripts, generating tasks in Airtable, and scheduling follow-ups when necessary.

Youtube Link

Who is this for? This workflow is ideal for project managers, team leaders, and business owners looking to enhance productivity during meetings. It is particularly helpful for those who need to convert discussions into actionable items swiftly and effectively.

Nodes used

AirtableHTTP RequestAI AgentOpenAI Chat ModelCall n8n Workflow Tool

Workflow Preview

Replace API key for Fireflies
Replace connections for Airtable and Google
Scenario 2 - Create Tasks tool
Scenario 1 - AI agent
Replace OpenAI connection
Set up steps
Preparation
1. Create Accounts:
- N8N: For workflow automation.
- Airtable: For database hosting a
!5min Logo
AI Agent for project management and meetings with Airta
Made by [Philipp Bek
... or watch set up video [10 min]
![Youtube Link](https://www.youtube
tooltoolmodeltool
AI Agent
OpenAI Chat Model
Create Tasks
N
Notify Client About Tasks
⚡
E
Execute Workflow Trigger
S
Split Out
Create Task
C
Create Event
⚡
W
Webhook
Get Meeting Content
10 nodes8 edges

How it Works

  1. 1

    Trigger

    The workflow starts with a trigger trigger.

  2. 2

    Process

    Data flows through 10 nodes, connecting agent, airtable, executeworkflowtrigger.

  3. 3

    Output

    The workflow completes its automation and delivers the result to the configured destination.

Node Details (10)

AI

Airtable

airtable

#1
HT

HTTP Request

httpRequest

#2
AI

AI Agent

n8n-nodes-langchain.agent

#3
OP

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

#4
CA

Call n8n Workflow Tool

n8n-nodes-langchain.toolWorkflow

#5

How to Import This Workflow

  1. 1Click Download JSON button on the right to save the workflow file.
  2. 2Open your n8n instance. Go to Workflows → New → Import from file.
  3. 3Select the downloaded ai-agent-for-project-management-and-meetings-with-airtable-and-fireflies file and click Import.
  4. 4Set up credentials for each service node (API keys, OAuth, etc.).
  5. 5Click Test Workflow to verify everything works, then activate it.

Or paste directly in n8n → Import from JSON:

{ "name": "AI Agent for project management and meetings with Airtable and Fireflies", "nodes": [...], ...}

Integrations

agentairtableexecuteworkflowtriggergmailtoolgooglecalendartoolhttprequestlmchatopenaisplitouttoolworkflowwebhook

Get This Workflow

Download and import in one click

Download JSONView on n8n.io
Nodes10
Complexitymedium
Triggertrigger
Views9,693
CategoryProject Management

Created by

Mark Shcherbakov

Mark Shcherbakov

@lowcodingdev

Tags

agentairtableexecuteworkflowtriggergmailtoolgooglecalendartoolhttprequestlmchatopenaisplitouttoolworkflowwebhook
⚡

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