IT Ops n8n Workflows
n8n IT Ops workflow templates and automation recipes — 907 free workflow templates ready to import.
Automate Email Follow-Ups with Gmail & Google Sheets Using Multi-Stage Sequences
🔄 Daily Follow-Up System with Multi-Stage Sequences What It Does Automatically sends timed follow-up emails to leads based on a 4-stage sequence (Day 1, 3, 7, 14), updates tracking automatically, and calculates next follow-up dates. Set it once, add leads, and never manually track follow-ups again. Converts cold leads into warm opportunities through consistent, professional touchpoints. How It Works Schedule Trigger → Runs daily at 9 AM Read Tracker Sheet → Gets all leads from Follow-Up Tracke
by Xavier Tai
Generate avatar snippet videos from Google Sheets scripts in Google Drive
Who it’s for This workflow is for content creators and marketers who write short scripts in Google Sheets and want to automatically turn each line into an AI-generated avatar video stored in Google Drive, with links written back to the sheet. How it works A Manual Trigger starts the workflow. It first uses Get Avatar Description (Google Sheets) to read avatar details from a dedicated “Gaia” sheet. The Global Variables node sets the working script page (for example, “Draft 5”) and exposes the
by Angel Menendez
Scheduled Walmart Product Scraping to Google Sheets with ScrapeOps
Overview This n8n template automates Walmart product discovery and sends clean results to Google Sheets on a fixed schedule (default: every 4 hours). It uses ScrapeOps Proxy API for resilient page fetches (with JS render + scroll) and ScrapeOps Parser API for structured data extraction (title, price, rating, reviews, image, URL, sponsored flag). The result is a repeatable, low-maintenance workflow for market research, price monitoring, and assortment tracking; ideal for ops and growth teams tha
by Ian Kerins
Automate Daily Workflow Backups to Google Drive
Daily n8n Workflow Backup Automatically backs up all workflows to Google Drive daily. How it works Triggers daily at 11 PM (or manually on demand) Creates a timestamped backup folder in Google Drive Fetches all workflows from your n8n instance Converts each workflow to a JSON file Uploads files to the backup folder Automatically deletes old backup folders to save storage Setup steps Ensure your n8n instance has API access enabled Connect your Google Drive account (OAuth2) Create a Google Drive
by Panth1823
Automate WordPress Elementor Lead Management with Excel CRM & Email Campaigns
Description This workflow automates lead collection from WordPress Elementor Forms, stores form submissions in an Excel/Google Sheet CRM, sends emails to both admin and the customer, and also performs recurring promotional email campaigns. Ideal for anyone using: Elementor Pro Form Widget Elementor-based WordPress websites Webhook-enabled contact forms This system replaces multiple plugins and services (Mailchimp, CRM plugins) with a simple, fully automated workflow. 🌐 What This Template Does
by Didarul Hhossain
Automate Airtable inventory tracking and purchase order creation
Video Introduction Want to automate your inbox or need a custom workflow? 📞 Book a Call | 💬 DM me on Linkedin Overview This workflow automates the complete purchase order cycle for Airtable-based inventory management using n8n. It continuously monitors your stock levels, automatically creates purchase orders when inventory falls below reorder thresholds, and sends formatted order emails to suppliers—eliminating manual tracking and reducing stockout risk. The system handles three critical aut
by Milan Vasarhelyi - SmoothWork
Aggregate Financial Regulatory News with ScrapeGraphAI, Slack Alerts & Google Sheets
Daily Stock Regulatory News Aggregator with Compliance Alerts and Google Sheets Tracking 🎯 Target Audience Compliance officers and regulatory teams Financial services firms monitoring regulatory updates Investment advisors tracking regulatory changes Risk management professionals Corporate legal departments Stock traders and analysts monitoring regulatory news 🚀 Problem Statement Manually monitoring regulatory updates from multiple agencies (SEC, FINRA, ESMA) is time-consuming and error-prone.
by vinci-king-01
Convert Instagram Comments to Leads with KlickTipp & Custom DMs
Community Node Disclaimer This workflow uses KlickTipp community nodes, available for self-hosted n8n instances only. Who’s it for Marketing teams, agencies, and content creators who want to turn Instagram post comments into automated conversations — capturing leads, sending personalized DMs, and enriching contacts in KlickTipp without manual work. How it works This workflow automates engagement between Instagram users and your marketing funnel. It listens for new Instagram comments, validat
by KlickTipp
Automated PDF Report Downloader & Organizer with Google Drive & Sheets
An automated PDF download and management system that collects PDFs from URLs, uploads them to Google Drive, extracts metadata, and maintains a searchable library with comprehensive error handling and status tracking. What Makes This Different: Intelligent URL Validation** - Validates PDF URLs before attempting download, extracting filenames from URLs and generating fallback names when needed, preventing wasted processing time Binary File Handling** - Properly handles PDF downloads as binary fil
by Omer Fayyaz
Automate Lead Intake & CRM with Tally Forms to Google Sheets and SendGrid Emails
Capture leads from Tally forms to Google Sheets CRM This workflow automates lead intake by capturing form submissions, enriching them with smart tags and scores, storing them in a Google Sheets CRM, and sending personalized welcome emails. Who's it for This template is perfect for solopreneurs, small agencies, and marketing consultants who need a simple yet powerful CRM system without paying for expensive tools like HubSpot or Salesforce. If you're collecting leads through forms and manually
by Gilbert Onyebuchi
Generate Cold Outreach Drafts from Google Sheets with GPT-4o-mini & Gmail
How It Works Starts with a Manual Trigger Reads lead list from Google Sheet Filter rows where email wasn’t sent Generate personalized email body (AI) Generate email subject line (AI) Merge AI outputs with original row data Create Gmail draft Update Google Sheet with email content and date Wait 3 seconds between updates to avoid API limits Setup Steps Connect Google Sheets, Gmail, and OpenAI credentials Check sheet column names (business_name, email, contact_name, city, business_type, em
by Ayis Saliaris Fasseas
Find & Score LinkedIn Leads with GPT-4 AI and Export to Google Sheets CRM
Search LinkedIn Companies, Score Them with AI, and Add to Google Sheets CRM Who is this for? This template is designed for sales teams, business development reps, and marketers who need a reliable, automated way to build targeted prospect lists. It’s especially useful for agencies, consultants, and B2B companies that want to identify, qualify, and prioritize high-value leads. What problem does this workflow solve? Researching companies on LinkedIn, evaluating whether they fit your ideal cust
by Ghulam Ahmad
Analyze Sales Calls & Route Leads with GPT-4o, Airtable and Trello
AI Sales Analyst & Lead Router This n8n template handles the post-call process for your business. It uses the call recording to extract valuable data and handles the prospect based on their budget. Some use cases: Sales follow-ups, auto-qualifying leads based on budget, monetizing low-budget leads, and automatic data entry. How it works Ingestion: When a call recording is uploaded to a specific Google Drive folder, the workflow is triggered. Transcription: OpenAI's model transcribes the call
by Harvex AI
Automated Facebook Message Response with GPT-4o and Airtable Inventory Matching
📘 Description This workflow automates AI-driven Facebook Messenger product inquiry handling, connecting Facebook DMs with Airtable inventory and returning instant automated replies based on product availability. It runs hourly, fetches new messages, extracts the latest customer query, uses GPT-4o to identify the product and intent, merges this with the Airtable inventory dataset, performs an AI-assisted product match, and replies automatically inside the same Facebook conversation. Invalid or
by Rahul Joshi
Automate Indeed Job Tracking with ScrapeOps, Google Sheets & Slack Alerts
Overview This n8n template automates the process of scraping job listings from Indeed, parsing the data into a structured format, and saving it to Google Sheets for easy tracking. It also includes a Slack notification system to alert you when new jobs are found. Built with ScrapeOps, it handles the complexities of web scraping - such as proxy rotation, anti-bot bypassing, and HTML parsing - so you can focus on the data. Who is this for? Job Seekers**: Automate your daily job search and get ins
by Ian Kerins
Monitor Zoho CRM Changes & Alert on Suspicious Activity with Google Sheets
📄 Zoho CRM Change Tracking & Automated Suspicious Activity Alerts Workflow This n8n workflow automatically monitors selected Zoho CRM modules for record changes, identifies suspicious modification patterns, logs all activity into a Google Sheet, generates an audit JSON file for each record and sends immediate email alerts for suspicious events. It runs incrementally using a time window so only recent changes are processed, keeping monitoring continuous and accurate. ⚡ Quick Start — “Implement
by WeblineIndia
Analyze competitor visual content across Instagram and TikTok with GPT-4o Vision
Who Is This For Marketing teams, social media managers, and brand strategists who want to understand competitor visual strategies across multiple platforms. Perfect for agencies managing multiple client accounts or brands looking to benchmark their visual content. What This Template Does This workflow automates competitive visual intelligence gathering across Instagram and TikTok using AI-powered image analysis: Collects recent posts from your account and up to 3 competitors via a simple for
by 福壽一貴
Track SERP Rankings & Discover Keywords using DataForSEO & Airtable
Automated SEO Data Engine using DataForSEO & Airtable This workflow automatically pulls SERP rankings, competitor keywords, and related keyword ideas from DataForSEO and stores structured results in Airtable — making SEO tracking and keyword research streamlined and automated. 🏗️ What this automation does | Step | Component | Purpose | |------|-----------|---------| | 1 | Trigger (Manual: “Execute workflow”) | Starts the workflow on demand — optionally replaceable with a schedule or webhook.
by Sparsh From Automation Jinn
Generate Personalized Sales Follow-Ups from Fireflies Transcripts with Gemini & Google Drive
Automatically Generate AI Follow-Up Messages from Fireflies Transcripts This workflow automates creating personalized follow-up messages for your clients based on meeting transcripts fetched from Fireflies. It ensures the right guest information is captured, the transcript is processed by AI, and the output is stored neatly in Google Drive. What it Does Triggers on New Appointment: The workflow starts when a new appointment is created in Google Calendar. Extracts Guest and Appointment Detail
by Websensepro
Track GitHub Trending Repositories with ScrapeOps & Google Sheets
Overview This n8n template tracks GitHub Trending repositories (daily/weekly/monthly), parses the trending page into structured data (rank, repo name, stars, language, etc.), and stores results in Google Sheets with automatic deduping. It’s designed for teams who want a simple “trending feed” for engineering research, developer tooling discovery, and weekly reporting. Who is this for? Developers, PMs, DevRel, and tooling teams who want a lightweight trend radar Anyone building a curated list of
by Ian Kerins
Workshop Certificate Generator with Google Drive, Gmail & QR Verification
Automated Pre-Issued Workshop Certificate Generator Description: This workflow automates the entire pre-issuance process of workshop participation certificates. When an attendee submits a registration form via a webhook, the workflow validates the data, verifies the attendee’s email, generates a unique Certificate ID and QR code, creates a styled certificate image, stores it on Google Drive, emails the certificate to the attendee, logs all details in Google Sheets, and notifies organizers via
by Jitesh Dugar
OCR Document Processing from LINE/Gmail using GPT-4o to Google Workspace
Who this is for Users who frequently receive images or documents via LINE or email Teams needing automatic OCR + AI summarization Anyone who wants hands-free document processing and structured storage How it works Triggers: LINE Webhook and Gmail IMAP Trigger capture incoming messages or emails. Source Tagging: Inputs are tagged as LINE or EMAIL for later branching. File Handling: Files are uploaded to Google Drive and converted for analysis. OCR: An AI vision model extracts all readable
by SOLOVIEVA ANNA
Generate Personalized Cold Email Icebreakers with GPT-4 from Google Sheets to Instantly
Overview: This workflow automates the full pipeline of preparing scraped leads and loading them into an Instantly campaign for cold outreach.It begins by pulling rows from a Google Sheet that contains lead data sourced from your scraper or enrichment tools. Each row is checked for required fields first name, last name, summary, and email. The workflow also validates the email format to ensure only usable contacts continue through the system. For every lead that passes the filter, the workflow
by Jason Stelo
Automated Credentials Backup to Google Drive via SSH and Docker
This workflow automates the backup of decrypted n8n credentials from a self-hosted Docker instance to Google Drive. It allows you to export credentials on n8n versions 2.x.x (where old CLI commands may not work) without accessing the server terminal manually. How it works Configuration**: Defines the Docker container name and file paths using a centralized variables node. SSH Execution**: Connects to the host machine via SSH and executes the n8n export:credentials command inside the specified D
by Alexandru Florea