Automatic Gmail Invoice PDF Upload to Google Drive with Spreadsheet Logging — Workflow n8n

Moyen complexité⚡ Déclencheur6 nœuds🏷️ Invoice Processingpar Toshiya Minami

Aperçu

Sort invoice PDFs from Gmail to Google Drive and Google Sheets

Who’s it for

Freelancers, finance teams, and small businesses that receive invoice PDFs by email and want them automatically saved to Google Drive and logged in Google Sheets—without manual downloading or copy-pasting.

How it works / What it does

This workflow watches your Gmail inbox for unread messages that match an invoice pattern (e.g., subject:invoice filename:pdf). For each email, it checks for attachments, uploads each PDF

Nœuds utilisés

Google SheetsGoogle DriveGmail

Aperçu du workflow

Loading workflow preview...

Comment ça fonctionne

  1. 1

    Déclencheur

    Le workflow démarre avec un déclencheur déclencheur.

  2. 2

    Traitement

    Les données transitent par 6 nœuds, connecting filter, gmail, gmailtrigger.

  3. 3

    Sortie

    Le workflow termine son automatisation et livre le résultat à la destination configurée.

Détails des nœuds (6)

GO

Google Sheets

googleSheets

#1
GO

Google Drive

googleDrive

#2
GM

Gmail

gmail

#3

Comment importer ce workflow

  1. 1Cliquez sur le bouton Télécharger JSON à droite pour enregistrer le fichier du workflow.
  2. 2Ouvrez votre instance n8n. Accédez à Workflows → Nouveau → Importer depuis un fichier.
  3. 3Sélectionnez le fichier automatic-gmail-invoice-pdf-upload-to-google-drive-with-spreadsheet-logging téléchargé et cliquez sur Importer.
  4. 4Configurez les identifiants pour chaque nœud de service (clés API, OAuth, etc.).
  5. 5Cliquez sur Tester le workflow pour vérifier que tout fonctionne, puis activez-le.

Ou collez directement dans n8n → Importer depuis JSON :

{ "name": "Automatic Gmail Invoice PDF Upload to Google Drive with Spreadsheet Logging", "nodes": [...], ...}

Intégrations

filtergmailgmailtriggergoogledrivegooglesheetsif

Obtenir ce workflow

Téléchargez et importez en un clic

Voir sur n8n.io
Nœuds6
Complexitémedium
Déclencheurtrigger
CatégorieInvoice Processing

Créé par

Toshiya Minami

Toshiya Minami

@minami

Tags

filtergmailgmailtriggergoogledrivegooglesheetsif
⚡

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Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes