Automatic Email Invoice Archiving & Data Extraction with Gmail, Drive & AI — Workflow n8n

Élevé complexité⏰ Planifié17 nœuds🏷️ Invoice Processingpar Paolo Ronco

Aperçu

Automated Invoice Archiving

Automatically fetch, store, and extract key information from invoices received via email from your ISP or utility provider (electricity, gas, telecom, water, etc.).The workflow saves the invoices to Google Drive (or optionally to your personal FTP/SFTP server) and logs all invoice details into Google Sheets via AI-powered extraction.

Read: Full setup Guide

How it works

Scheduled TriggerRuns the workflow at a selected interval (e.g., every hour). You can freely a

Nœuds utilisés

Google SheetsHTTP RequestGoogle DriveFTPGmailCodeAI AgentOpenRouter Chat Model

Aperçu du workflow

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Comment ça fonctionne

  1. 1

    Déclencheur

    Le workflow démarre avec un déclencheur planifié, s'exécutant selon un planning défini.

  2. 2

    Traitement

    Les données transitent par 17 nœuds, connecting agent, code, extractfromfile.

  3. 3

    Sortie

    Le workflow termine son automatisation et livre le résultat à la destination configurée.

Détails des nœuds (17)

GO

Google Sheets

googleSheets

#1
HT

HTTP Request

httpRequest

#2
GO

Google Drive

googleDrive

#3
FT

FTP

ftp

#4
GM

Gmail

gmail

#5
CO

Code

code

#6
AI

AI Agent

n8n-nodes-langchain.agent

#7
OP

OpenRouter Chat Model

n8n-nodes-langchain.lmChatOpenRouter

#8

Comment importer ce workflow

  1. 1Cliquez sur le bouton Télécharger JSON à droite pour enregistrer le fichier du workflow.
  2. 2Ouvrez votre instance n8n. Accédez à Workflows → Nouveau → Importer depuis un fichier.
  3. 3Sélectionnez le fichier automatic-email-invoice-archiving-data-extraction-with-gmail-drive-ai téléchargé et cliquez sur Importer.
  4. 4Configurez les identifiants pour chaque nœud de service (clés API, OAuth, etc.).
  5. 5Cliquez sur Tester le workflow pour vérifier que tout fonctionne, puis activez-le.

Ou collez directement dans n8n → Importer depuis JSON :

{ "name": "Automatic Email Invoice Archiving & Data Extraction with Gmail, Drive & AI", "nodes": [...], ...}

Intégrations

agentcodeextractfromfilefilterftpgmailgoogledrivegooglesheetshttprequestiflmchatopenrouterscheduletrigger

Obtenir ce workflow

Téléchargez et importez en un clic

Voir sur n8n.io
Nœuds17
Complexitéhigh
Déclencheurscheduled
CatégorieInvoice Processing

Créé par

Paolo Ronco

Paolo Ronco

@paoloronco

Tags

agentcodeextractfromfilefilterftpgmailgoogledrivegooglesheetshttprequestif
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Automate Custom QuickBooks Invoice PDFs & Email with n8n

Standard accounting templates often fail to reflect a premium brand identity. This sophisticated n8n workflow bridges the gap between financial record-keeping and professional client presentation. By moving beyond the native limitations of QuickBooks Online, this automation enables businesses to generate high-end, multi-page PDF invoices that align perfectly with their corporate styling. The process begins the moment a new invoice is generated in QuickBooks, triggering a webhook that captures real-time billing data. The workflow then utilizes advanced HTML-to-File conversion and custom Code nodes to structure data into a polished, branded layout. It handles complex logic such as line-item merging and multi-page formatting automatically. Once the document is rendered, the system bypasses generic 'no-reply' senders by routing the finalized PDF through your preferred email provider. This ensures a seamless, white-labeled experience for your clients while eliminating the manual overhead of exporting, styling, and attaching files. Ideal for agencies and service providers, this flow guarantees that your most frequent touchpoint—the bill—is as professional as your work. **Common Use Cases:** - High-end creative agencies requiring bespoke, white-labeled billing documents for premium clients. - Automated recurring subscription billing where custom tax disclosures or localized branding are required. - Service-based businesses needing to attach dynamic project reports or terms of service directly to QuickBooks invoices.

🔗 Webhook·12 nodes