Automate Employee Reimbursement Workflow with Gmail, Google Drive & AI Validation — Workflow n8n

Moyen complexité⚡ Déclencheur13 nœuds🏷️ Invoice Processingpar Pramod Rathoure

Aperçu

Reimbursements used to be a headache.

Employees submitted receipts through emails, managers got stuck in approval chains, and finance teams spent hours checking for duplicates, updating sheets, and sending follow-up emails.

So, we automated it.

Using n8n, we built a smart Employee Reimbursement Workflow that does everything… in just a few clicks.

Here’s how it works.] When an employee uploads a receipt, the workflow first checks for duplicates. If the file is new, it’s uploaded to Google Dri

Nœuds utilisés

Google SheetsGoogle DriveGmailCodeOpenAI

Aperçu du workflow

Submit Form
This form will get all required information from the us
Validate User Uploaded Bills.
Validate if the user uploaded bill already exists into
If Yes then reuse and download for proccesing.
Else -- Upload the bill and then use for pr
Uploads and Downloads
If Bills Already Exist] Download the file and send to n
If Bills Does not Exists
- Merge - This node will get the user
Extract, Validate
These nodes will
- Extract the content from the bill
- Validate if the claim made by the user is correct. Wh
- If fa
Invalid Claim
Valid Claim
- Notify User with the request id.
- Notify Finance Team to proceed with review.
⚡
O
On form submission
M
Merge
I
if Bill Exists
Download Existing Bill
Mail Invalid Claim
Mail Valid Claim
MergeInputs
Validate False Claims
Upload_Bills
Download_Bills
Search_Bill
I
If
Add Request
13 nodes14 edges

Comment ça fonctionne

  1. 1

    Déclencheur

    Le workflow démarre avec un déclencheur déclencheur.

  2. 2

    Traitement

    Les données transitent par 13 nœuds, connecting code, formtrigger, gmail.

  3. 3

    Sortie

    Le workflow termine son automatisation et livre le résultat à la destination configurée.

Détails des nœuds (13)

GO

Google Sheets

googleSheets

#1
GO

Google Drive

googleDrive

#2
GM

Gmail

gmail

#3
CO

Code

code

#4
OP

OpenAI

n8n-nodes-langchain.openAi

#5

Comment importer ce workflow

  1. 1Cliquez sur le bouton Télécharger JSON à droite pour enregistrer le fichier du workflow.
  2. 2Ouvrez votre instance n8n. Accédez à Workflows → Nouveau → Importer depuis un fichier.
  3. 3Sélectionnez le fichier automate-employee-reimbursement-workflow-with-gmail-google-drive-ai-validation téléchargé et cliquez sur Importer.
  4. 4Configurez les identifiants pour chaque nœud de service (clés API, OAuth, etc.).
  5. 5Cliquez sur Tester le workflow pour vérifier que tout fonctionne, puis activez-le.

Ou collez directement dans n8n → Importer depuis JSON :

{ "name": "Automate Employee Reimbursement Workflow with Gmail, Google Drive & AI Validation", "nodes": [...], ...}

Intégrations

codeformtriggergmailgoogledrivegooglesheetsifmergeopenai

Obtenir ce workflow

Téléchargez et importez en un clic

Télécharger JSONVoir sur n8n.io
Nœuds13
Complexitémedium
Déclencheurtrigger
CatégorieInvoice Processing

Créé par

Pramod Rathoure

Pramod Rathoure

@prathoure

Tags

codeformtriggergmailgoogledrivegooglesheetsifmergeopenai
⚡

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🔗 Webhook·12 nodes