Personal Productivity n8n Workflows
n8n Personal Productivity workflow templates and automation recipes — 703 free workflow templates ready to import.
AI-powered Client Onboarding with Jotform, Asana, Slack, and HubSpot
Streamline client onboarding and project setup from hours to minutes with AI-driven automation. This intelligent workflow eliminates manual coordination, builds proposals, creates projects in Asana, welcomes clients on Slack, and logs everything — ensuring 90% faster onboarding and zero dropped steps. What This Workflow Does Transforms your client onboarding from scattered tools and emails into one seamless automation: 📝 Capture Client Details – Jotform intake form collects client, company, a
par Jitesh Dugar
Private Secret Santa Assignment & Notification System with Gmail & Verification
Secret Santa (Amigo Invisible) Automation 🎁 This workflow fully automates a Secret Santa (Amic Invisible) event — perfect for friends, families, or office teams who want to make their gift exchange fun, fair, and completely private. It takes a simple list of participant names and emails, then automatically pairs everyone using a non-repeating random assignment system (derangement algorithm) — meaning no one is ever assigned to themselves and every participant both gives and receives a gift exa
par Oriol Seguí
Add, update, and fetch contacts from a Notion database by email
🚀 Overview Store, update, and retrieve contacts in a Notion database by sending a JSON payload to an n8n workflow. Email is used as the unique identifier — no Notion page IDs required. ✨ What this workflow does The workflow has three actions, controlled by a single action field in the payload: Create** — checks if a contact with that email already exists. Blocks the request if it does. Creates a new row in Notion if it does not. Update** — finds the contact by email automatically and updates
par Tejasv Makkar
Generate weekly dinner meal plans and shopping lists using Mealie
This n8n template demonstrates how to automatically generate a full week of dinner meal plans in your self hosted Mealie instance and create a corresponding shopping list based on those planned meals. Perfect for anyone who wants hands off weekly planning. Set it once and let it build your dinners and prep your ingredient data every week. How it works A Schedule Trigger runs once per week to kick things off. A Code node generates the next 7 calendar days starting from today. For each day, we
par Kory Clark
Analyze Google Forms feedback with Gemini AI and send weekly reports
Who is this for Product managers, customer success teams, and small business owners who collect feedback via Google Forms and want automated sentiment analysis without manual review. Ideal for teams processing 10-100+ responses weekly. What this workflow does This workflow reads new Google Forms responses from a linked Google Sheets spreadsheet, sends them to Gemini AI for sentiment analysis and topic categorization, then writes results back to the sheet, logs weekly insights in a Notion data
par Oka Hironobu
Analyze food ingredients from Telegram photos using Gemini and Airtable
Analyze food ingredients from Telegram photos using Gemini and Airtable 🛡️ Personal Ingredient Bodyguard Turn your Telegram bot into an intelligent food safety scanner. This workflow analyzes photos of ingredient labels sent via Telegram, extracts the text using AI, and cross-references it against your personal database of "Good" and "Bad" ingredients in Airtable. It solves the problem of manually reading tiny, complex labels for allergies or dietary restrictions. Whether you are Vegan, Halal
par Ehsan
Send birthday wishes from Google Contacts to Telegram, Teams, WhatsApp and Google Home
Who Is This For? This workflow is designed for individuals, families, and teams who want to automate birthday greetings for their contacts. It's particularly useful for those who maintain their contacts in Google and want to send personalized birthday wishes through multiple communication platforms without manual intervention. What This Workflow Does This workflow functions as an automated birthday reminder and greeting system that: Checks contacts daily to identify whose birthday it is Sends p
par SpaGreen Creative
Track expenses via chat with Claude Haiku and Google Sheets
💰 AI Expense Tracker — Chat to Track Spending Instantly Track your expenses by chatting naturally. No forms, no apps — just type and it's saved. 📖 Description This workflow turns a simple chat interface into a powerful personal expense tracker. Just describe your spending in plain language — the AI understands it, categorizes it, and saves it to Google Sheets automatically. Example inputs the AI understands: spent 500 on lunch uber 150 paid 1200 electricity bill lunch in feb 25 cost 500 ← ha
par Nirav Gajera
Sync workflow schedules between Google Sheets and Google Calendar
Sync n8n Workflow Schedules to Google Calendar Reads every workflow on your n8n instance every 30 minutes, extracts their schedule triggers, and keeps a matching recurring event on Google Calendar — one event per workflow, forever in sync. How it works Schedule Trigger (30 min) → GET /api/v1/workflows — fetch all workflows → Code: parsing — extract scheduleTrigger / cron nodes → Sheets: Lookup — read saved state (schedule, On Calendar, EventID)
par Paolo Ronco
Send women’s safety emergency alerts with GPT-4o-mini, Telegram and Google Sheets
##📘 Description This workflow acts as a real-time emergency alert system designed for personal safety scenarios. It receives distress signals via webhook, enriches the data with a live Google Maps link and timestamp, generates a clear AI-formatted alert message, instantly notifies a Telegram group, and logs the incident in Google Sheets for tracking and audit. ⚙️ Step-by-Step Flow 1) Emergency Webhook (Trigger) 2) Receives a POST request containing: Name Phone number Latitude & Longitude
par Rahul Joshi
Create a dead man’s switch for solo founders with Google Sheets and Gmail
Dead Man's Switch for Solo Founders Who is this for Solo founders, freelancers, and one-person businesses who need a safety net — an automated system that alerts trusted contacts if something happens and they stop checking in. What it does This workflow creates a personal "dead man's switch" that requires you to check in regularly. If you miss your check-in window, it escalates through two levels of alerts. Check-in via webhook**: Visit a simple URL (bookmark it) to record your check-in to Go
par Alejandro Alfonso
Automate job applications with Telegram, SerpAPI, and OpenAI
Who is this for? This workflow is for job seekers who want to automate their entire application pipeline — from discovering job postings to generating personalized cover letters, CVs, and organizing everything in Google Drive and Google Sheets. It is especially useful for professionals applying to many roles in parallel and who want a Telegram-based mobile-first experience. What this workflow does This n8n workflow turns your Telegram bot into a fully automated job application machine. It sup
par Feras Dabour
Judge AI math RPG answers with OpenAI/OpenRouter and update quests in Google Sheets
Judge AI math RPG answers and update quest status in Google Sheets Who it's for This template is for educators, parents, or self-learners who want to gamify their study routines. This is Part 2 of the "AI Math RPG" system. It handles the quiz judgment and status updates without using expensive AI tokens for basic math checks. How it works When a user submits their answer via an n8n Form, this workflow searches Google Sheets for their pending quest. It uses a fast and reliable IF node to check
par TAKUTO ISHIKAWA
Extract vocabulary flashcards from Spotify listening with Gemini and Google Sheets
What this workflow does This workflow turns your Spotify listening history into vocabulary flashcards for language learning. When you listen to music in your target language, you hear words hundreds of times without trying, they're already in your subconscious. This workflow extracts those words and turns them into flashcards, so you're connecting meaning to sounds you already know. Every Sunday, the workflow: Fetches your recently played songs from Spotify Finds lyrics via lrclib.net Extract
par Welat Eren
Forecast sales trends and weekly reports with Stripe, Sheets, Slack, and Gemini AI
Forecast sales trends and generate reports with Stripe, Sheets, and Gemini AI Who is this for Revenue operations teams, SaaS growth managers, and sales directors who need automated weekly insights from their Stripe payment data. Perfect for small to medium businesses tracking subscription revenue, one-time charges, and refund patterns without manual spreadsheet work. How it works Every Monday morning, the workflow pulls the previous week's charges, subscriptions, and refunds from Stripe's AP
par Oka Hironobu
Monitor ecommerce reviews with MrScraper, GPT-4o-mini, Slack and Notion
Description This n8n template gives ecommerce brands a fully automated review intelligence system — running every morning to scrape, analyze, and report on what customers are actually saying across every platform. It uses MrScraper to collect reviews from Tokopedia, Shopee, Lazada, Bukalapak, Amazon, and more, then GPT-4o-mini to extract 15 brand intelligence signals per review including sentiment, emotion, viral risk, competitor mentions, and CS response suggestions. The result is a daily Bra
par riandra
Monitor news sentiment trends with GPT-4o-mini, MrScraper, Slack and Notion
Description This n8n template automatically monitors news sources daily, analyzes article sentiment using AI, and delivers structured intelligence reports to your team — all without any manual reading. It uses MrScraper to discover and extract articles, GPT-4o-mini to score sentiment and flag urgent issues, and delivers results to both Notion (for archiving) and Slack (for real-time alerts and daily digests). Whether you're tracking brand reputation, monitoring a competitor, or staying on top
par riandra
Turn Telegram into an AI assistant with OpenAI voice, memory and tools
Who this template is for This workflow is for users who want to turn Telegram into a personal AI-powered assistant capable of handling everyday tasks through natural language. It's ideal for solo founders, operators, or professionals who want to manage communication, scheduling, calculations, and information retrieval from a single chat interface. No advanced n8n knowledge is required, and the workflow is designed to be easily extended with additional tools. What this workflow does This work
par Stefan Joulien
Automate Job applications 🧑🏻💼📄with Chatbot, PredictLeads and ScrapegraphAI
This Chatbot automates the process of discovering job openings and generating tailored job application emails. It combines AI agents, web scraping, and email drafting to streamline job applications. This workflow transforms job applications from a manual, repetitive process into an intelligent AI-assisted automation system that: Saves time Improves email quality Reduces errors Maintains human oversight Scales across multiple job postings It represents a strong example of combining conversat
par Davide Boizza
Manage Google Calendar events with GPT‑4 and an AI assistant
Google Calendar AI Assistant Who is this for? Professionals, teams, and AI builders needing instant calendar management via natural language – no more manual event creation or hunting. Key nodes: Execute Workflow Trigger - OpenAI Agent - Google Calendar (CRUD) - Respond to Webhook Category: AI / Productivity Level: Intermediate Credits: Milo Bravo (BRaiA Labs) What problem is this workflow solving? Calendar chaos wastes hours weekly: Switching between apps for scheduling For
par Milo Bravo
Send a personalized WhatsApp morning brief with GPT-4o, Google and WATI
Transform your morning routine with an automated personal assistant that delivers everything you need to know directly to WhatsApp. This workflow aggregates live data from multiple sources and uses OpenAI to greet you with a context-aware, motivational message based on your specific day. 🎯 What This Workflow Does This template creates a highly personalized "Daily Digest" that saves you from checking multiple apps every morning: ⚡ Dual Entry Points The briefing can be automated to fire every m
par Jitesh Dugar
Turn WhatsApp into an AI shopping and price comparison assistant using Wati, OpenAI, Serper, and Google Sheets
Elevate your shopping experience with an AI-driven personal assistant that lives right in your WhatsApp. This template automates the entire lifecycle of a shopping list—from intelligent intake and live web price comparisons to proactive daily deal alerts—by combining WATI, OpenAI, Serper (Google Search), and Google Sheets. 🎯 What This Workflow Does Turns WhatsApp into a high-powered price engine across three independent pipelines: 📥 Pipeline A: Intelligent Intake When a user sends a list (e.g
par Jitesh Dugar
Run a self-hosted multi-channel AI assistant with Claude, Gemini and Gmail
n8nClaw — Self-Hosted AI Assistant A lightweight, self-hosted AI assistant built entirely in n8n. Multi-channel messaging (Telegram, WhatsApp, Gmail), persistent memory, task management, and autonomous work — all in a single visual workflow. Inspired by OpenClaw. What It Does n8nClaw is a personal AI assistant that lives inside n8n. It connects to your messaging apps, remembers past conversations, manages tasks, and can work autonomously on your behalf. Core capabilities: Multi-channel mess
par Shabbir Noor
Track broken backlinks with DataForSEO, log to Google Sheets, and create Asana tasks
With this n8n automation, you no longer have to manually dig through backlink reports to find broken links. The workflow automatically retrieves them with the DataForSEO Backlinks API and generates a structured Google Sheets report. In addition to the backlink, each entry includes essential metrics such as the referring page URL, referring domain, target URL, anchor text, domain rank (DR), spam score, and dofollow/nofollow status. This gives you full context about the quality and impact of each
par DataForSEO