Personal Productivity n8n Workflows
n8n Personal Productivity workflow templates and automation recipes — 703 free workflow templates ready to import.
Summarize & Reply to Slack Channel Messages with Claude AI Assistant
✨ What It Does Mello is a Claude-powered Slack assistant that helps you stay on top of unread messages across all your channels. It: Summarizes conversations contextually using Claude AI. Generates reply suggestions and sends them as private (ephemeral) Slack messages. Lets you respond instantly with one-click AI-suggested replies. Perfect for busy teams, founders, and anyone looking to reduce Slack noise and save hours each week. 🔧 Setup Instructions Create a Slack App Go to Slack API →
par Ankur Pata
Automate Employee Date Tracking & Reminders for HR with JavaScript
HR Date Management Automation - Complete Setup Guide 🎯 How It Works This n8n workflow transforms your HR department from reactive to proactive by automatically monitoring 5 critical employee timelines and generating smart alerts before deadlines hit. Core Components Data Input → Employee information (hire dates, contracts, certifications) Date Analysis Engine → Calculates days until critical events Smart Categorization → Sorts employees by urgency level Reminder Scheduler → Creates proactive
par David Olusola
Enrich Calendar Events with AI Analysis using OpenAI, Perplexity & Weather Data
This template helps you manage your calendars by enriching each calendar event with data from Perplexity, OpenWeatherMap, & Open AI, and sending notifications on your Telegram. 🤖 Smart Calendar Agent: Enrich Calendar Events with AI Analysis using OpenAI, Perplexity & Weather Data Problem 😤 Calendar management is a NIGHTMARE. I waste hours manually checking weather, researching restaurants, remembering flight details, and missing important prep work for events—scattered, reactive, exhausting.
par Abhijay Vuyyuru
Nurture landscaping leads and book calls with GoHighLevel, OpenAI and Slack
Landscaping Lead Nurture & Booking Automation Automate your landscaping business’s lead follow-up and booking with this AI-powered GoHighLevel workflow. Designed by Hyrum Hurst, AI Automation Engineer at QuarterSmart, this template takes every new lead and: Sends personalized SMS and email messages using OpenAI Logs lead activity in Google Sheets Notifies your Slack team of hot leads Schedules follow-ups based on engagement Generates weekly activity reports This workflow is perfect for landsc
par Hyrum Hurst
Schedule appointments from a booking form with Google Calendar and Gmail
How it works This workflow creates a complete appointment booking system — no external scheduling tools needed. It serves a styled HTML booking form via webhook, checks your Google Calendar for availability, and lets visitors pick an open 30-minute slot. On submission, it creates a calendar event, sends a confirmation email via Gmail, and shows a success page. A GET webhook serves the booking page, which reads your Google Calendar to show only open time slots for the next 30 days Visitors pick
par Theodoros Mastromanolis
Look up English vocabulary via Telegram and save results to Notion
Build a personal Telegram bot that looks up English vocabulary and saves every entry to Notion — supporting text, voice, and photo input. Send a word by typing, voice message, or photo. The bot auto-detects the input type: voice is transcribed via Whisper, photos are scanned via GPT-4o-mini Vision OCR. A GPT-4.1-mini agent spell-checks and returns the word's definition, translation, part of speech, and an example sentence. The translation language is fully configurable — just set TARGET_LANGUAG
par Jason
Automate Restaurant Marketing & Booking with Excel, VAPI Voice Agent & Calendar
This n8n template demonstrates how to create a comprehensive marketing automation and booking system that combines Excel-based lead management with voice-powered customer interactions. The system utilizes VAPI for voice communication and Excel/Google Sheets for data management, making it ideal for restaurants seeking to automate marketing campaigns and streamline booking processes through intelligent voice AI technology. Good to know Voice processing requires active VAPI subscription with per-
par Oneclick AI Squad
Create Literary English/German to Chinese Dictionary with GPT-4o-mini & Supabase
Description This workflow creates a sophisticated bilingual dictionary that provides literary-style definitions and examples for English and German words. The system automatically detects the input language, generates comprehensive definitions in Chinese, creates three literary-style example sentences with translations, and stores everything in a Supabase database for future reference. Who Is This For? Language Learners & Students: Perfect for those studying English or German who want to unders
par Xiaoyuan Zhang
Generate Daily Business Digest with Notion, Gmail, Stripe, Calendar, and GPT-4o
💬 "I used to start my day reacting to emails… now I start with purpose." What if you could wake up and know exactly what to focus on — without checking 5 different apps? This soft-tech workflow delivers a personalized morning digest every day that shows you ✅ Today’s top 3 priorities (from Notion or Google Tasks) ✅ Yesterday’s income (from Stripe, PayPal, or invoices) ✅ Upcoming client meetings (from Google Calendar) ✅ One motivational note (AI-generated, based on your mood) ✅ One household r
par Shelly-Ann Davy
Send AI-prioritized follow-up reminders with GPT-4.1-mini, Gmail and Slack
Who’s it for Consultants, agencies, freelancers, and project managers who want to ensure proposals, emails, and tasks are followed up on time. How it works / What it does This n8n workflow automates follow-up reminders: Triggers when a new proposal, task, or client email is logged in Google Sheets, CRM, or project management tool. Normalizes data for client name, email, task, and due date. Uses OpenAI AI to classify urgency (high, medium, low). Routes reminders based on urgency: High → Immed
par Hyrum Hurst
Beginner Outlook Calendar Summary with OpenAI
A step-by-step demo that shows how to pull your Outlook calendar events for the week and ask GPT-4o to write a short summary. Along the way you’ll practice basic data-transform nodes (Code, Filter, Aggregate) and see where to attach the required API credentials. 1️⃣ Manual Trigger — Run Workflow | Why | Lets you click “Execute” in the n8n editor so you can test each change. | | --- | --- | 2️⃣ Get Outlook Events — Get many events Node type: Microsoft Outlook → Event → Get All Fields select
par Robert Breen
Automate Gmail Organization: Weekly Newsletter Archiving and Receipt Labeling
Feel like your inbox is a junk drawer you’re scared to open? 📧 Meet the Sunday Sweep Gmail Zero workflow—the soft-tech hug your Gmail has been waiting for. 🕊️ What it does (in plain English) • Every Sunday at 9 PM it quietly hunts down newsletters older than 30 days and gently archives them—no scary deletions, just a neat sweep. • Fresh receipts, invoices or order confirmations from the past 24 hours are instantly labeled 🧾 “Receipts” so you can find them at tax time without digging. • You
par Shelly-Ann Davy
Automatic Pantry Inventory Management with Notion and Email Notifications
Pantry Soft-Stock Refill — Notion Thresholds → Grocery List + Email What it does (the vibe) Your pantry’s calm concierge. Each evening it checks your Notion Pantry for items at or below your Reorder Level, adds tidy rows to Grocery List, and sends a pretty summary email you can shop from. ✨🛒 Perfect for Moms, home managers, and founders who want a kitchen that quietly manages itself—no last-minute “we’re out!” moments. Requirements n8n with Notion + Email credentials connected Two Notion d
par Shelly-Ann Davy
Automate client onboarding with Asana, Google Docs, Gmail, Slack and Sheets
📊 Description Automate short-term trading research by generating high-quality trade ideas using MCP (Market Context Protocol) signals and AI-powered analysis. 📈🤖 This workflow evaluates market context, catalysts, momentum, and risk factors to produce structured trade ideas with clear reasoning, confidence scores, and execution notes. Designed for fast-moving markets, it helps traders and analysts spot actionable opportunities consistently—without manual screening or emotional bias. Perfect for s
par Rahul Joshi
Voice Translator Bridge (Telegram → Slack) with GPT-4o-mini + Whisper
🧠 How it works This workflow automatically transcribes and translates voice messages from Telegram to Slack, enabling seamless communication between Japanese and English speakers. In our real-world use case, our distributed team often sends short voice updates on Telegram — but most discussion happens on Slack. Before this workflow, we constantly asked: “Can someone write a summary of that voice message?” “I can’t understand what was said — is there a transcript?” “Can we translate
par Tomohiro Goto
Categorize and Label Existing Gmail Emails Automatically with GPT-4o mini
📨 Categorize and Label Existing Gmail Emails Automatically with GPT-4o mini 👥 Who's it for This workflow is perfect for individuals or teams who want to sort and label existing emails in their Gmail inbox 🗃️ using AI. Ideal for cleaning up unlabeled emails in bulk — no coding required! For sorting incoming emails messages in your gmail inbox, please use this free workflow: Categorize and Label Incoming Gmail Emails Automatically with GPT-4o mini 🤖 What it does It manually processes a select
par Arlin Perez
Create Playlists and Control Your Spotify Player with GPT-4
This n8n template provides a powerful AI-powered chatbot that acts as your personal Spotify DJ. Simply tell the chatbot what kind of music you're in the mood for, and it will intelligently create a custom playlist, give it a fitting name, and populate it with relevant tracks directly in your Spotify account. The workflow is built to be flexible, allowing you to easily change the underlying AI model to your preferred provider, making it a versatile starting point for any AI-driven project. Who
par Guillaume Duvernay
Generate Food Recipes from Gmail & Form Requests with Ollama & Llama 3.2
This n8n template demonstrates how to create an intelligent food recipe assistant that accepts requests via Gmail and web forms, processes them using AI chat models (Ollama and Llama 3.2), and delivers personalized recipes back to users. The system combines multiple input methods with advanced AI processing to provide customized cooking instructions and ingredient lists. Good to know The system accepts recipe requests through both Gmail and web form submissions AI models understand dietary rest
par Oneclick AI Squad
Find leads from LinkedIn posts using Airtop agents
This templates connects to an Airtop agent to find leads from LinkedIn posts Use Cases Build a targeted outreach list by extracting engaged users from an industry influencer's posts. Monitor your company's LinkedIn page to identify and connect with your most active community members. Generate warm leads for your sales team by finding users who are actively engaging with a competitor's content. Source potential candidates for a job opening by analyzing posts related to a specific skill or indust
par Airtop
Provision new hires in Google Workspace, Slack, Notion, Gmail and Sheets with AI
Employee Onboarding Automation with Multi-System Provisioning What this workflow does This workflow automates the end-to-end employee onboarding process by provisioning new hires across multiple internal systems and delivering a personalized welcome experience. Upon receiving new employee data via a webhook or form submission, it creates user accounts in Google Workspace, invites the employee to Slack, sets up a Notion onboarding page, generates an AI-powered welcome package, and notifies rel
par Yurie Ino
Automated Sonarr Missing Episode Finder with Quality & Language Filtering
What is this? This is an n8n workflow designed to supercharge your Sonarr setup. Instead of just waiting for releases to appear in your RSS feed, this workflow proactively runs on a schedule, finds what's missing, actively searches for it, and grabs the best result based on your specific criteria. It's a "set it and forget it" solution to ensure your library is always complete. Key Features 🚀 Proactive Searching: Doesn't wait for content to come to you. It actively triggers a search for missin
par Nícolas Pastorello
Automate Employee Onboarding with GPT-4o: Jira, Notion & Gmail Integration
📘 Description This workflow automates the employee onboarding process by creating Jira accounts, generating Notion onboarding checklists, crafting AI-generated welcome messages, and sending personalized welcome emails — all automatically. It provides a complete hands-free onboarding experience for HR and IT teams by connecting Jira, Notion, Google Sheets, Gmail, and Azure OpenAI. Failures (like Jira account creation errors) are logged into Google Sheets to ensure full transparency and no misse
par Rahul Joshi
Auto-Follow-Up for Canceled Calendly Meetings with GPT-4, Loom & Asana
This n8n workflow automatically detects canceled meetings from Calendly, uses GPT to write a friendly follow-up message, and sends it via Gmail, complete with a personalized Loom video link. It also creates an Asana task to remind your team to follow up manually if needed. Ideal for B2B consultants, agencies, and sales teams who want to salvage missed opportunities and stay top-of-mind with prospects after no-shows. ⸻ Who it’s for Sales teams, consultants, and agencies who rely on scheduled
par James Carter
Get chess.com game reviews by email using Google Gemini or other LLMs
Improve your chess automatically — get a personalized AI coaching report delivered. This workflow connects to the free Chess.com public API, fetches your most recent game, and sends it to an AI language model that acts as your personal chess coach. Within minutes, you receive a structured HTML email covering everything from critical turning points to a personalized training plan. 🔧 How It Works Trigger — Runs on a daily schedule or manually on demand Config Node — Set your Chess.com username a
par Ucartz Online