Turn Emails into AI-Enhanced Tasks in Notion (Multi-User Support) with Gmail, Airtable and Softr — Flujo de trabajo n8n

Alta complejidad⚡ Disparador25 nodos🏷️ Project Management👁 7,647 vistaspor Mario

Descripción general

Purpose

This workflow automatically creates Tasks from forwarded Emails, similar to Asana, but better. Emails are processed by AI and converted to rather actionable task.

In addition this workflow is build in a way, that multiple users can share this single process by setting up their individual configuration through a user friendly portal (internal tool) instead of the need to manage their own workflows.

Demo

How it works

One Gmail account is used to process inbound mails from different us

Nodos utilizados

AirtableHTTP RequestGmailCodeAI AgentOpenAI Chat ModelStructured Output ParserCalculator

Vista previa del flujo de trabajo

Setup
- Disable the Gmail Trigger and enable the manual trigg
- Execute the workflow once
- Copy the Gmail Label IDs from the output of the "Requ
- Dis
Set Globals
Use the setup instructions below to retrieve the values
Select Base
Select the database and the table where the "Routes" ar
The Gmail inbox is checked every minute for n
Extract the Airtable Row ID from the Email ad
Filter by labels to prohibit double-processin
Dynamically build request body for Notion, si
The custom built request including the user s
The Email is processed in multiple ways:
- An actionable task is being generated based on the co
-
Skip disabled routes (determined by a checkbo
Send custom Email notifications back to sende
Add labels which prevent from double-processi
Disable a checkbox attribute in Airtable whic
tooltoolmodelmodelparserparser
OpenAI Chat Model
Calculator
Structured Output Parser
Add Label "Processed"
A
Active Routes Only
E
Extract Route ID
Deactivate Route
Add Label "Error"
Send notification about …
Send notification about …
Get Route by ID
Create Notion Page
⚡
G
Gmail Trigger
F
Filter for unprocessed m…
⚡
W
When clicking ‘Test work…
R
Required labels
G
Globals
N
No Operation, do nothing
Format Notion Page Blocks
Get all labels
Structured Output Parser1
Calculator1
OpenAI Chat Model1
Generate Actionable Task
Get Summary & Meta Data
25 nodes24 edges

Cómo funciona

  1. 1

    Disparador

    El flujo de trabajo comienza con un disparador disparador.

  2. 2

    Procesamiento

    Los datos fluyen a través de 25 nodos, connecting agent, airtable, code.

  3. 3

    Salida

    El flujo de trabajo completa su automatización y entrega el resultado al destino configurado.

Detalles de nodos (25)

AI

Airtable

airtable

#1
HT

HTTP Request

httpRequest

#2
GM

Gmail

gmail

#3
CO

Code

code

#4
AI

AI Agent

n8n-nodes-langchain.agent

#5
OP

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

#6
ST

Structured Output Parser

n8n-nodes-langchain.outputParserStructured

#7
CA

Calculator

n8n-nodes-langchain.toolCalculator

#8

Cómo importar este flujo de trabajo

  1. 1Haz clic en el botón Descargar JSON a la derecha para guardar el archivo del flujo de trabajo.
  2. 2Abre tu instancia de n8n. Ve a Flujos de trabajo → Nuevo → Importar desde archivo.
  3. 3Selecciona el archivo turn-emails-into-ai-enhanced-tasks-in-notion-multi-user-support-with-gmail-airtable-and-softr descargado y haz clic en Importar.
  4. 4Configura las credenciales para cada nodo de servicio (claves API, OAuth, etc.).
  5. 5Haz clic en Probar flujo de trabajo para verificar que todo funcione, luego actívalo.

O pega directamente en n8n → Importar desde JSON:

{ "name": "Turn Emails into AI-Enhanced Tasks in Notion (Multi-User Support) with Gmail, Airtable and Softr", "nodes": [...], ...}

Integraciones

agentairtablecodefiltergmailgmailtriggerhttprequestlmchatopenaimanualtriggeroutputparserstructuredsettoolcalculator

Obtener este flujo de trabajo

Descarga e importa con un solo clic

Descargar JSONVer en n8n.io
Nodos25
Complejidadhigh
Disparadortrigger
Vistas7,647
CategoríaProject Management

Creado por

Mario

Mario

@octionic

Etiquetas

agentairtablecodefiltergmailgmailtriggerhttprequestlmchatopenaimanualtriggeroutputparserstructured
⚡

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