Detect duplicate invoice PDFs from Gmail with easybits and Google Sheets — n8n Workflow

Mittel Komplexität⚡ Auslöser9 Knoten🏷️ Invoice Processingvon Felix

Übersicht

How It Works This workflow automatically detects duplicate invoices from Gmail. Incoming PDF attachments are scanned by the easybits AI Extractor, then checked against the Master Finance File in Google Sheets. Duplicates trigger a Slack alert – new invoices get added to the sheet.

Flow overview: Gmail picks up new emails labeled as invoices (polls every minute) The PDF attachment is extracted and converted to base64 easybits Extractor reads the document and returns structured data The invoice n

Verwendete Knoten

Google SheetsHTTP RequestSlackCode

Workflow-Vorschau

📧 Email Intake

Polls Gmail every minute for emails with the invoice la

Downloads attachments automatically.

📄 Invoice Extraction with easybits

Extracts the PDF attachment, converts it to base64, and

🔍 Duplicate Check

Reads all rows from the Master Finance File in Google S

🚨 Duplicate Found

If the invoice already exists in the sheet, a Slack DM

✅ New Invoice

If the invoice is not a duplicate, it gets appended to

🔍 Invoice Duplicate Checker

How It Works

This workflow automatically detects duplicate invoices

Check Google Sheets

Already Exists?

Add to Master List

⚡

Gmail Trigger

Extract from File

Edit Fields

HTTP Request

Code in JavaScript

Slack: Alert Finance

9 nodes8 edges

So funktioniert es

1
Auslöser
Der Workflow startet mit einem auslöser-Auslöser.
2
Verarbeitung
Die Daten fließen durch 9 Knoten, connecting code, extractfromfile, gmailtrigger.
3
Ausgabe
Der Workflow schließt seine Automatisierung ab und liefert das Ergebnis an das konfigurierte Ziel.

Knotendetails (9)

Google Sheets

googleSheets

HTTP Request

httpRequest

Slack

slack

Code

code

So importieren Sie diesen Workflow

1Klicken Sie rechts auf die Schaltfläche JSON herunterladen, um die Workflow-Datei zu speichern.
2Öffnen Sie Ihre n8n-Instanz. Gehen Sie zu Workflows → Neu → Aus Datei importieren.
3Wählen Sie die heruntergeladene Datei detect-duplicate-invoice-pdfs-from-gmail-with-easybits-and-google-sheets und klicken Sie auf Importieren.
4Richten Sie Anmeldedaten für jeden Dienstknoten ein (API-Schlüssel, OAuth usw.).
5Klicken Sie auf Workflow testen, um zu überprüfen, ob alles funktioniert, und aktivieren Sie es dann.

Oder direkt in n8n → Aus JSON importieren einfügen:

{ "name": "Detect duplicate invoice PDFs from Gmail with easybits and Google Sheets", "nodes": [...], ...}

Integrationen

codeextractfromfilegmailtriggergooglesheetshttprequestifsetslack

Diesen Workflow holen

Herunterladen und mit einem Klick importieren

JSON herunterladen Auf n8n.io ansehen

Knoten9

Komplexitätmedium

Auslösertrigger

KategorieInvoice Processing

Erstellt von

Felix

@easybits

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🔗 Webhook·12 nodes