AI-Powered Invoice Extractor via Telegram to Airtable — n8n Workflow

Mittel Komplexität⚡ Auslöser11 Knoten🏷️ Invoice Processingvon BizThrive.ai

Übersicht

📄 Description

This workflow automates the extraction of structured invoice data from PDF files sent via Telegram and stores it in Airtable. It leverages GPT-4o for intelligent parsing and includes conversational memory for a seamless user experience. Designed for businesses and freelancers who receive invoices digitally and want to streamline their record-keeping.

⚙️ How It Works

Telegram Trigger – Listens for incoming messages and PDF attachments.
Switch Node – Filters messages to ensure o

Verwendete Knoten

TelegramAI AgentOpenAI Chat ModelSimple Memory

Workflow-Vorschau

📋 SETUP REQUIREMENTS
🔧 Prerequisites:
• Telegram Bot Token (from @BotFather)
• OpenAI API Key (GPT-4o model access)
• Airtable Account with API access
📊 Airtable Setup:
🤖 INVOICE CATEGORISER WORKFLOW
📝 Purpose:
Automatically extracts invoice data from PDF files sent
🔄 Process Flow:
1. Telegram message received
2.
📱 HOW TO USE
1️⃣ Start Conversation:
• Send any message to the Telegram bot
• Bot will ask for company/individual name
2️⃣ Upload Invoice:
• Send PDF invoice as file attachment
📊 AIRTABLE DATA STRUCTURE
📋 Invoices Table Fields:
• Invoice Number, Date, Supplier
• Supplier Address, Tax ID
• PO Number, Due Date
• Receiver Name, Address
🔧 TROUBLESHOOTING
❌ Common Issues:
📄 PDF Not Processing:
• Check file is actually PDF format
• Ensure file size is reasonable
• Verify PDF contains readable text
⚙️ CONFIGURATION NOTES
🎯 AI Agent Settings:
• Uses GPT-4o model for accuracy
• Structured prompts for consistency
• Memory enabled for context
• Tools connected for Airtable operations
memorytooltoolmodel
OpenAI Chat Model
Simple Memory
C
Create Line Item1
C
Create Invoice1
Telegram3
E
Edit Fields1
Telegram2
E
Extract from File1
S
Switch1
⚡
T
Telegram Trigger1
AI Agent1
11 nodes11 edges

So funktioniert es

  1. 1

    Auslöser

    Der Workflow startet mit einem auslöser-Auslöser.

  2. 2

    Verarbeitung

    Die Daten fließen durch 11 Knoten, connecting agent, airtabletool, extractfromfile.

  3. 3

    Ausgabe

    Der Workflow schließt seine Automatisierung ab und liefert das Ergebnis an das konfigurierte Ziel.

Knotendetails (11)

TE

Telegram

telegram

#1
AI

AI Agent

n8n-nodes-langchain.agent

#2
OP

OpenAI Chat Model

n8n-nodes-langchain.lmChatOpenAi

#3
SI

Simple Memory

n8n-nodes-langchain.memoryBufferWindow

#4

So importieren Sie diesen Workflow

  1. 1Klicken Sie rechts auf die Schaltfläche JSON herunterladen, um die Workflow-Datei zu speichern.
  2. 2Öffnen Sie Ihre n8n-Instanz. Gehen Sie zu Workflows → Neu → Aus Datei importieren.
  3. 3Wählen Sie die heruntergeladene Datei ai-powered-invoice-extractor-via-telegram-to-airtable und klicken Sie auf Importieren.
  4. 4Richten Sie Anmeldedaten für jeden Dienstknoten ein (API-Schlüssel, OAuth usw.).
  5. 5Klicken Sie auf Workflow testen, um zu überprüfen, ob alles funktioniert, und aktivieren Sie es dann.

Oder direkt in n8n → Aus JSON importieren einfügen:

{ "name": "AI-Powered Invoice Extractor via Telegram to Airtable", "nodes": [...], ...}

Integrationen

agentairtabletoolextractfromfilelmchatopenaimemorybufferwindowsetswitchtelegramtelegramtrigger

Diesen Workflow holen

Herunterladen und mit einem Klick importieren

JSON herunterladenAuf n8n.io ansehen
Knoten11
Komplexitätmedium
Auslösertrigger
KategorieInvoice Processing

Erstellt von

BizThrive.ai

BizThrive.ai

@davids

Tags

agentairtabletoolextractfromfilelmchatopenaimemorybufferwindowsetswitchtelegramtelegramtrigger
⚡

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🔗 Webhook·12 nodes